Board Meeting 2020-03-30

This board meeting is scheduled Monday 30 March 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

1. roll call
   • appoint meeting chair, meeting scribe/secretary
2. Review and approve past minutes
   • Board_Meeting_2020-02-24
3. Potential COVID-19 affects on OSGeo activities and events.
   1. FOSS4G 2020 Calgary
   2. Athen's OSGeo Codesprint
   3. FOSS4G Europe 2020
   4. FOSS4G Oceania
   5. ...
4. ISO/TC 211 liaison [1]
5. Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget [2]
6. Request from Maria Brovelli regarding UN Open GIs initiative
7. December sprint application from Bolsena code sprint
8. Boundless infrastructure transition: transfer of domains, blog, build, and repo
9. GeoChiapas project and TPrize Challenge
10. Spider - open Spatial data Infrastructure Education Network [3]
11. Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
12. Pista ng Mapa 2020 sponsorship request [4]
    1. They postproned their event, so no action needed here for now
13. QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship cancelation
    1. No feedback from Lene on my emails yet
14. Add more agenda items here...

Minutes

• Presiding: Till
• Scribing: Astrid
• Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky
• Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile

Review and approve past minutes

• Board_Meeting_2020-02-24
• moved it to loomio

Potential COVID-19 affects on OSGeo activities and events

FOSS4G 2020 Calgary

• Report from Jon Neufeld about the situation in Canada
• Question: Will people/sponsors come to the conference, will people travel in August 2019?
• If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
• Some money has already been spent. Maybe it can used for a later event
• LOC has to be asked to be part of the the team on a later event
• Questions:
  • What is the opinion of the board?
  • Can we postpone it to 2021? Or even 2022?
  • It could depend on whether Argentina can postpone it to 2022
  • What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment)
  • April 24th change in the costs
• Options:
  • Move Calgary to 2021, move Buenos Aires to 2022
  • Move Calgary to 2022, keep Buenos Aires to 2021
  • Cancel Calgary now(ish), go ahead with Buenos Aires 2021
• Possibilities should be discussed in the teams
  • Next meeting should be in two weeks: 13. April UTC 16 Board_Meeting_2020-04-13 next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)

OSGeo Community Sprint 2020

• Report from Angelos
• https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
• It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
• Postponing would be the better option to keep the sponsors
• Suggestion to make a COVID-19 Online Community Sprint
• Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
• Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
• ATION ITEM Angelos Mail to TOSPrint list and discussion list
• ACTION ITEM Angelos contact municipality to find a new date

FOSS4G Europe 2020

• Report from Peteris (Chair)
• Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
• Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
• We could postpone it to 2021
• Autumn was discussed in the LOC and is not an option
• Team tries to run it this year if possible, still optimistic in the team

FOSS4G Oceania

• Suva, Fiji, 17-20 November 2020
• Still time to decide whether to cancel
• Steven Feldman will reach out to the team

Other impacts of COVID-19 to OSGeo

• Potentially review our budget
• No traveling, canceled community sprints
• Review the budget at the next meeting at April 13th
• Can we support the community in order to connect people?
• Ideas
  • Online discussions?
  • Unconference
  • Mentorships
  • Open Space with other OSGeo people
  • Townhall idea
  • With proposals about how to keep the OSGeo idea active in this times
  • Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing?
    • Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
• Open invite letter from the board - ACTION ITEM Codrina
• Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
• We will use: https://meet.jit.si/Osgeo and irc

ISO/TC 211 liaison

• [5]
• Liaison will last 2 years
• We have to fill a form
• https://www.iso.org/sites/directives/current/part1/index.xhtml#_idTextAnchor093
• Define a contact person for ISO: suggestion that everyone from the board could be contact person (ACTION ITEM Victoria will as whether that is possible)
• Motion 1: Motion to sign the liaison with ISO/TC 211
• Motion 1: Second Codrina
• ACTION ITEM Tom: put the motion on Loomio
  • https://www.loomio.org/d/nOJPlqb9/osgeo-liaison-with-iso-tc211
  • https://git.osgeo.org/gitea/osgeo/todo/issues/68

Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget

• [6]
• Ask if the code sprint will take place.
• Budget is already approved.
• ACTION ITEM Astrid will write the e-mail to Jody

Request from Maria Brovelli regarding UN Open GIs initiative

• Make a motion on loomio (ACTION ITEM Angelos)

Boundless infrastructure transition

• transfer of domains
• blog
• build
• repo
• SAC Team is involved in the discussion and tasks
• ACTION ITEM Astrid will write the e-mail to Jody

GeoChiapas project and TPrize Challenge

• Mail GeoChiapas project and TPrize Challenge
• Board agrees in the meeting that Vicky can represent the board here

Spider - open Spatial data Infrastructure Education Network

• [7]
• Anyone from the OSGeo Community could act as advisory person
• ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)

FOSS4G 2016 about potential surplus

• Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
• Suggestion to vote on loomio
• ACTION ITEM Till: mail about it and the loomio vote

Pista ng Mapa 2020 sponsorship request

• [8]
• They postponed their event, so no action needed here for now
• ACTION ITEM mail: Astrid, Angelos

QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship

• Event is canceled
• cancelation
• ACTION ITEM mail to Lene: Astrid, Angelos

Next Meeting April 13 16 UTC

• Board_Meeting_2020-04-13

Actions

• Move action items to todo action list
• https://git.osgeo.org/gitea/osgeo/todo/issues/
• Action Item Angelos
• ISO Liaison https://git.osgeo.org/gitea/osgeo/todo/issues/68

IRC Log

• no irc log as video meeting