FOSS4G2007 Workshop/Lab Evaluation Tabulation

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Introduction

In addition to the conference evaluation form received by all conference attendees, each Workshop and Lab had an evaluation form. The forms were collected after each Workshop/Lab, and were then scanned to PDF documents (one per Workshop/Lab). You can see an example of the evaluation form (33KB PDF).

The goal was to tabulate the results for questions 1 through 9 on the 778 Workshop/Lab Evaluation Forms that were scanned to PDFs.

This page outlines the steps that were used by those involved with tabulating the results from the Workshop/Lab evaluations.

Results Tabulation

Follow these steps in order to help with the results tabulation.

1)

Edit the table below and add your name for the Workshop/Lab that you will tabulate (enter "in progress" for the status):

ID	Evaluations	Processed By	Status
Workshop-01	30	Dave Patton	Done
Workshop-02	33	Dave Patton	Done
Workshop-03	23	Dave Patton	Done
Workshop-04	79	Bob Bruce	Done
Workshop-05	31	Bob Bruce	Done
Workshop-06	59	Bob Bruce	Done
Workshop-07	60	Bob Bruce	Done
Workshop-08	21	Bob Bruce	Done
Workshop-09	59	Bob Bruce	Done
Workshop-10	30	Bob Bruce	Done
Workshop-11	26	Bob Bruce	Done
Workshop-12	27	Bob Bruce	Done
Lab-01	34	Bob Bruce	Done
Lab-02	31	Bob Bruce	Done
Lab-03	26	Dave Patton	Done
Lab-04	17	Bob Bruce	Done
Lab-05	25	Bob Bruce	Done
Lab-06	10	Bob Bruce	Done
Lab-07	22	Bob Bruce	Done
Lab-08	34	Dave Patton	Done
Lab-09	22	Dave Patton	Done
Lab-10	7	Dave Patton	Done
Lab-11	13	Dave Patton	Done
Lab-12	13	Dave Patton	Done
Lab-13	16	Dave Patton	Done
Lab-14	11	Dave Patton	Done
Lab-15	13	Dave Patton	Done
Lab-16	6	Dave Patton	Done

2)

Download your preferred format (PDF, OpenOffice document, MS Word document) of the Workshop/Lab Evaluations Tabulation Form from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/blank_tabulation_forms/ and print a copy.

3)

Download your preferred format (OpenOffice document, MS Word document) of the Workshop/Lab Evaluation Results template from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/blank_results_forms/

4)

Download the PDF for the Workshop/Lab you are going to tabulate from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/PDF_scans/

5)

• on the printed Tabulation Form, write the Workshop/Lab number for the Title, and the number of pages in the PDF as the number of Evaluations (you don't need to fill in Room, Capacity, or Attendees)
• one PDF page at a time, use the Tabulation Form to record the attendee's evaluation of the Workshop/Lab
• when you have finished recording the evaluations in the PDF on the Tabulation Form, write the total for each cell next to the cell's heading
• check to make sure that for each question on the form, the total of the cells matches the total number of evaluations
• Rules for ambiguous answers:
  • if the attendee circled/marked two adjacent options, count the option on the left (e.g. for question #1, if both Good and Fair were circled, count it as Good)
  • if the attendee wrote an answer in between two adjacent options, count the option on the left
  • if the answer cannot be figured out, count it as No Answer
• Tip: do the tabulation in an environment where you won't be interrupted, because losing track of where you are, part way through a page, means having to take time to figure out which questions, and parts of questions, you have tabulated for the current page
• an example of a completed Tabulation Form (433KB PDF)

6)

• Once the printed Tabulation Form is completed and checked, make a copy of the Workshop/Lab Evaluation Results template (see Step 3) and name it for the Workshop/Lab that was just tabulated (e.g. FOSS4G2007_Workshop-01_Evaluation_Results.doc).
• Edit that document, replacing Workshop/Lab number & title, and filling in the number of Evaluations (you don't need to fill in Room, Capacity, or Attendees).
• Type in the numbers from the Tabulation Form that was completed in Step 5.
• Save the document.
• Edit the corresponding row in the above table (see Step 1) and change the status to "Done".
• Email the Evaluation Results document to the Workshop Committee chair, Dave Patton
• an example of the completed Evaluation Results document (340KB PDF) for the Tabulation Form example from Step 6.