FOSS4G2007 Workshop/Lab Evaluation Tabulation

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Introduction

In addition to the conference evaluation form received by all conference attendees, each Workshop and Lab had an evaluation form. The forms were collected after each Workshop/Lab, and were then scanned to PDF documents (one per Workshop/Lab). You can see an example of the evaluation form (33KB PDF).

The goal was to tabulate the results for questions 1 through 9 on the 778 Workshop/Lab Evaluation Forms that were scanned to PDFs.

This page outlines the steps that were used by those involved with tabulating the results from the Workshop/Lab evaluations.


Results Tabulation

Follow these steps in order to help with the results tabulation.


1)

Edit the table below and add your name for the Workshop/Lab that you will tabulate (enter "in progress" for the status):

ID Evaluations Processed By Status
Workshop-01 30 Dave Patton Done
Workshop-02 33 Dave Patton Done
Workshop-03 23 Dave Patton Done
Workshop-04 79 Bob Bruce Done
Workshop-05 31 Bob Bruce Done
Workshop-06 59 Bob Bruce Done
Workshop-07 60 Bob Bruce Done
Workshop-08 21 Bob Bruce Done
Workshop-09 59 Bob Bruce Done
Workshop-10 30 Bob Bruce Done
Workshop-11 26 Bob Bruce Done
Workshop-12 27 Bob Bruce Done
Lab-01 34 Bob Bruce Done
Lab-02 31 Bob Bruce Done
Lab-03 26 Dave Patton Done
Lab-04 17 Bob Bruce Done
Lab-05 25 Bob Bruce Done
Lab-06 10 Bob Bruce Done
Lab-07 22 Bob Bruce Done
Lab-08 34 Dave Patton Done
Lab-09 22 Dave Patton Done
Lab-10 7 Dave Patton Done
Lab-11 13 Dave Patton Done
Lab-12 13 Dave Patton Done
Lab-13 16 Dave Patton Done
Lab-14 11 Dave Patton Done
Lab-15 13 Dave Patton Done
Lab-16 6 Dave Patton Done


2)

Download your preferred format (PDF, OpenOffice document, MS Word document) of the Workshop/Lab Evaluations Tabulation Form from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/blank_tabulation_forms/ and print a copy.


3)

Download your preferred format (OpenOffice document, MS Word document) of the Workshop/Lab Evaluation Results template from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/blank_results_forms/


4)

Download the PDF for the Workshop/Lab you are going to tabulate from http://hypersphere.telascience.org/Workshop-Files/evaluations/2007/PDF_scans/


5)

  • on the printed Tabulation Form, write the Workshop/Lab number for the Title, and the number of pages in the PDF as the number of Evaluations (you don't need to fill in Room, Capacity, or Attendees)
  • one PDF page at a time, use the Tabulation Form to record the attendee's evaluation of the Workshop/Lab
  • when you have finished recording the evaluations in the PDF on the Tabulation Form, write the total for each cell next to the cell's heading
  • check to make sure that for each question on the form, the total of the cells matches the total number of evaluations
  • Rules for ambiguous answers:
    • if the attendee circled/marked two adjacent options, count the option on the left (e.g. for question #1, if both Good and Fair were circled, count it as Good)
    • if the attendee wrote an answer in between two adjacent options, count the option on the left
    • if the answer cannot be figured out, count it as No Answer
  • Tip: do the tabulation in an environment where you won't be interrupted, because losing track of where you are, part way through a page, means having to take time to figure out which questions, and parts of questions, you have tabulated for the current page
  • an example of a completed Tabulation Form (433KB PDF)

6)

  • Once the printed Tabulation Form is completed and checked, make a copy of the Workshop/Lab Evaluation Results template (see Step 3) and name it for the Workshop/Lab that was just tabulated (e.g. FOSS4G2007_Workshop-01_Evaluation_Results.doc).
  • Edit that document, replacing Workshop/Lab number & title, and filling in the number of Evaluations (you don't need to fill in Room, Capacity, or Attendees).
  • Type in the numbers from the Tabulation Form that was completed in Step 5.
  • Save the document.
  • Edit the corresponding row in the above table (see Step 1) and change the status to "Done".
  • Email the Evaluation Results document to the Workshop Committee chair, Dave Patton
  • an example of the completed Evaluation Results document (340KB PDF) for the Tabulation Form example from Step 6.