Difference between revisions of "FOSS4G 2009 Governance"

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The FOSS4G 2009 conference shall be managed by the FOSS4G 2009 Local
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Back to [[FOSS4G 2009]]...
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Organising Committee (which is distinct from the OSGeo [[Conference Committee]]).
 
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The discussions of the FOSS4G 2009 conference committee shall take place primarily on the
 
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public foss4g2009 mailing list http://lists.osgeo.org/mailman/listinfo/foss4g2009 on IRC #foss4g and by conference calls. Sensitive issues, eg about finances
 
  
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== Decision Making ==
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The FOSS4G 2009 conference shall be managed by the FOSS4G 2009 Organising Committee (which is distinct from the OSGeo [[Conference Committee]]).
 +
The discussions of the FOSS4G 2009 Organising Committee shall take place primarily on the
 +
public foss4g2009 mailing list http://lists.osgeo.org/mailman/listinfo/foss4g2009 on IRC #foss4g and by conference calls. Sensitive issues, such as some financial matters, are discussed by the FOSS4G 2009 Organising Committee on a private email list.
  
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* All non-material decisions can be taken by the chair or his delegates. The committee can refine the distinction between material and non-material from time to time. Where not clearly defined, it will be at the Chair's discretion.
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= Decision Making =
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* All material decisions must be passed by the committee, to ensure acceptance. In the interest of efficiency, absence of disagreement to a request will be interpreted as acquiescence.  
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* All non-material decisions can be taken by the FOSS4G 2009 Organising Committee chair or his delegates. The FOSS4G 2009 Organising Committee can refine the distinction between material and non-material from time to time. Where not clearly defined, it will be at the Chair's discretion.
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* All material decisions must be passed by the FOSS4G 2009 Organising Committee, to ensure acceptance. In the interest of efficiency, absence of disagreement to a request will be interpreted as acquiescence.  
 
*  Material decisions where there is a split in opinion will be handled by a majority voting system.  
 
*  Material decisions where there is a split in opinion will be handled by a majority voting system.  
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*  All material financial decisions must be accepted by the OSGeo board rep (ie, OSG has veto). So the committee can approve them "in principle" but the decision cannot be acted upon until the board rep actually signals it is OK (or vetoes it and returns it to discussion).  
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*  All material financial decisions must be accepted by the OSGeo board rep (ie, OSG has veto). So the FOSS4G 2009 Organising Committee can approve them "in principle" but the decision cannot be acted upon until the board rep actually signals it is OK (or vetoes it and returns it to discussion).  
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*  The conference committee may open some questions to the OSGeo Conference Committee, but this will be a solicitation for feedback, and the decision will still be made by the FOSS4G 2009 Local Organising Committee.  
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*  The FOSS4G 2009 Organising Committee may open some questions to the OSGeo Conference Committee, but this will be a solicitation for feedback, and the decision will still be made by the FOSS4G 2009 Organising Committee.  
  
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== Membership ==
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= Membership =
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The intent of membership is to have an effective committee (who get the work done) and have broad experience.
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The intent of membership is to have an effective FOSS4G 2009 Organising Committee (who get the work done) and have broad experience.
  
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Representatives are expected to monitor FOSS4G 2009 email lists and vote on issues brought forward. Others who are seen to be making notable contributions to the development of FOSS4G 2009 will be offered a position on the committee. The committee is responsible for changing their membership.
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Representatives are expected to monitor FOSS4G 2009 email lists and vote on issues brought forward. Others who are seen to be making notable contributions to the development of FOSS4G 2009 will be offered a position on the FOSS4G 2009 Organising Committee. The FOSS4G 2009 Organising Committee is responsible for changing their membership.
  
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The FOSS4G 2009 conference committee currently consists of:
 
  
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=== Regional representatives ===
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== FOSS4G 2009 Organising Committee ==
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(People with TBD have not confirmed their availability)
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Committee membership list is kept at: http://2009.foss4g.org/committee/ and maintained by Simon Hope.
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* Cameron Shorter, LISAsoft
 
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* TBD: Tim Bowden, Mapforge
 
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* Chris Tweedie, Landgate
 
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* Shoaib Burq, Geoscience Australia
 
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* Bruce Bannerman, Department of Primary Industries, Victoria
 
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* TBD: Jeff Waugh, Waugh Partners and Linux Australia
 
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* TBD: Pia Waugh, Waugh Partners and Linux Australia
 
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* Ben Searle, Office of Spatial Data Management
 
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* Markus Lupp, lat/lon
 
  
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=== OSGeo Representatives ===
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== OSGeo Representatives ==
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* Jeff McKenna, OSGeo conference committee Chair
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* Jeff McKenna, OSGeo Conference Committee Chair
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* TBD: Paul Ramsey, Board Rep, 2007 Representative
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* Paul Ramsey, OSGeo Board Representative
 
* Tyler Mitchell, OSGeo Executive Director
 
* Tyler Mitchell, OSGeo Executive Director
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* TBD: 2008 Representative
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* To Be Determined: FOSS4G2008 Representative
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 +
 
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The OSGeo board of directors can replace the FOSS4G 2009 Organising Committee if it is determined not to be operating appropriately.
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= Professional Conference Organiser =
  
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The OSGeo board of directors can replace the committee if it is determined not to be operating appropriately.
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Tour Hosts has been selected as the Professional Conference Organiser (PCO). They are participants on the FOSS4G 2009 Organising Committee but not voting members. The Tour Host principle representatives are:
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* Jannelle Driscoll
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* Denisa Adamova
  
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== Financial Commitments ==
 
  
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A Professional Conference Organisor (PCO) will be selected by April 2009. TBD: Identify the PCO and representatives. They are participants on the LOC but not voting members.  
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The PCO will maintain a working bank account for the conference from which conference related financial activity will be operated. The PCO will be responsible for providing a detailed accounting of transactions on a regular basis to the FOSS4G 2009 Organising Committee. The FOSS4G 2009 Organising Committee will approve all budgets and authorise all payments as per the decision-making hierarchy described above.  
  
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The PCO will maintain a working bank account for the conference from which conference related financial activity will be operated. The PCO will be responsible for providing a detailed accounting of transactions on a regular basis to the FOSS4G 2009 committee. The FOSS4G 2009 committee will approve all budgets and authorise all payments as per the decision-making hierarchy described above.  
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The FOSS4G 2009 Organising Committee and OSGeo will enter into a separate agreement to define their relationship.
  
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The FOSS4G 2009 committee and OSGeo will enter into a separate agreement to define their relationship.
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= Specific Task Groups =
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== Professional Conference Organiser Selection Task Group ==
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* Shoaib Burq (Australia)
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* Bruce Bannerman (Australia)
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* Cameron Shorter (Sydney, Australia)
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* Jeff McKenna
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* Paul Ramsey
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* Tyler Mitchell
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* Arnulf Christl
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* Dave Patton
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* Mark Leslie (Sydney, Australia)
  
 
[[Category:FOSS4G2009]]
 
[[Category:FOSS4G2009]]
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[[Category:FOSS4G]]
 

Latest revision as of 14:31, 30 November 2008

Back to FOSS4G 2009...

The FOSS4G 2009 conference shall be managed by the FOSS4G 2009 Organising Committee (which is distinct from the OSGeo Conference Committee). The discussions of the FOSS4G 2009 Organising Committee shall take place primarily on the public foss4g2009 mailing list http://lists.osgeo.org/mailman/listinfo/foss4g2009 on IRC #foss4g and by conference calls. Sensitive issues, such as some financial matters, are discussed by the FOSS4G 2009 Organising Committee on a private email list.

Decision Making

  • All non-material decisions can be taken by the FOSS4G 2009 Organising Committee chair or his delegates. The FOSS4G 2009 Organising Committee can refine the distinction between material and non-material from time to time. Where not clearly defined, it will be at the Chair's discretion.
  • All material decisions must be passed by the FOSS4G 2009 Organising Committee, to ensure acceptance. In the interest of efficiency, absence of disagreement to a request will be interpreted as acquiescence.
  • Material decisions where there is a split in opinion will be handled by a majority voting system.
  • All material financial decisions must be accepted by the OSGeo board rep (ie, OSG has veto). So the FOSS4G 2009 Organising Committee can approve them "in principle" but the decision cannot be acted upon until the board rep actually signals it is OK (or vetoes it and returns it to discussion).
  • The FOSS4G 2009 Organising Committee may open some questions to the OSGeo Conference Committee, but this will be a solicitation for feedback, and the decision will still be made by the FOSS4G 2009 Organising Committee.

Membership

The intent of membership is to have an effective FOSS4G 2009 Organising Committee (who get the work done) and have broad experience.

Representatives are expected to monitor FOSS4G 2009 email lists and vote on issues brought forward. Others who are seen to be making notable contributions to the development of FOSS4G 2009 will be offered a position on the FOSS4G 2009 Organising Committee. The FOSS4G 2009 Organising Committee is responsible for changing their membership.


FOSS4G 2009 Organising Committee

Committee membership list is kept at: http://2009.foss4g.org/committee/ and maintained by Simon Hope.

OSGeo Representatives

  • Jeff McKenna, OSGeo Conference Committee Chair
  • Paul Ramsey, OSGeo Board Representative
  • Tyler Mitchell, OSGeo Executive Director
  • To Be Determined: FOSS4G2008 Representative


The OSGeo board of directors can replace the FOSS4G 2009 Organising Committee if it is determined not to be operating appropriately.

Professional Conference Organiser

Tour Hosts has been selected as the Professional Conference Organiser (PCO). They are participants on the FOSS4G 2009 Organising Committee but not voting members. The Tour Host principle representatives are:

  • Jannelle Driscoll
  • Denisa Adamova


The PCO will maintain a working bank account for the conference from which conference related financial activity will be operated. The PCO will be responsible for providing a detailed accounting of transactions on a regular basis to the FOSS4G 2009 Organising Committee. The FOSS4G 2009 Organising Committee will approve all budgets and authorise all payments as per the decision-making hierarchy described above.

The FOSS4G 2009 Organising Committee and OSGeo will enter into a separate agreement to define their relationship.

Specific Task Groups

Professional Conference Organiser Selection Task Group

  • Shoaib Burq (Australia)
  • Bruce Bannerman (Australia)
  • Cameron Shorter (Sydney, Australia)
  • Jeff McKenna
  • Paul Ramsey
  • Tyler Mitchell
  • Arnulf Christl
  • Dave Patton
  • Mark Leslie (Sydney, Australia)
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