Board Meeting 2010-02-04

This board meeting is scheduled for the 4th of February 2010 at 16:00 UTC at 16:00 UTC, on IRC (#osgeo).

Agenda

• Appoint meeting secretary
• Approve minutes for Board Meeting 2010-01-07
• Motion: Graduate deegree (Deegree Incubation Status)
• FOSS4G Budget status
• Approval of 501 c3 application status document (see Tyler's request from Fri, 22 Jan 2010 11:41:13 -0800)
• Proposed Board Election Procedure
• OSGeo 2010 Budget
• F2F India update (Ravi)
• Setup Wolf to continue as Summer of Code admin contact for 2010 (Tyler)
• Report from Arnulf: US Export Restriction enforcement by sf.net renders some projects useless for OSGeo members. Discussion ensued in the Spanish list.
• New regular topics:
  • Update from each director
    • Markus' stay in Japan: OSGeo.jp and MEXT ministerial project
  • Committee reports

Minutes

Attendees

Directors:

• ...

Staff:

• Tyler Mitchell

Action Summary

Remainders from previous meeting:

1. MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
2. TODO: Frank to make motion to accept changes to board and charter member election processs
3. TODO: Arnulf to put together plan for fundraising, Tyler to help
4. MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
5. TODO: Frank to draft minimal budget for approval at next meeting
6. TODO: Tyler to contact IRS re: status
7. TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
8. TODO: Directors to share their goals for 2010
9. TODO: Arnulf to summarise issues/questions about goals to Board list
10. TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
11. TODO: Chris to set up voice call system
12. TODO: Tyler to distribute skypeout credits to directors as needed
13. Next regular meeting: Feb 4th - NOTE: one hour later than usual.
14. TODO: Tyler to look at how we can vote virtually via IRC instead of requiring voice.
15. TODO: Ari to follow up with EuroGI about associated organisation options.
16. TODO: Arnulf to follow up on idea of presenting comments on topics like FFI is for EU interoperability.

Detailed Minutes

Please sort through these and get them done.

• • Final budget pending end of month, in time for voting in next board meeting
• Proposed Board Election Procedure
  • Only three small changes: http://wiki.osgeo.org/index.php?title=Proposed_Board_Election_Procedure&diff=44125&oldid=44122
  • Apply same changes to charter member election process
  • TODO: Frank to make motion to accept changes to board and charter member election processs
• OSGeo 2010 budget, see email discussion
  • Discussion of potential to raise more funding, vs scaling back or maintaining status quo
  • TODO: Arnulf to put together plan for fundraising, Tyler to help
  • MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
  • Presentations are helping raise sponsors
  • FOSS4G has been a successful fundraiser
  • US Government spending on open source and geospatial seen as potential growth area in future, potential funding possibly, Geoff linked to an article
  • TODO: Frank to draft minimal budget for approval at next meeting
  • Server expenditures seen as high priority
• Update from Tyler
  • Discussed 501c3 status
  • TODO: Tyler to contact IRS re: status
  • TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
• Directors and committee reports
  • Arnulf would like directors and committees to give brief reports each month
  • Discussion about commitment to grow OSGeo
  • TODO: Directors to share their goals for 2010
  • TODO: Arnulf to summarise issues/questions about goals to Board list
• Next meeting: Special fundraising voice call TIME LINK
  • TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
  • TODO: Chris to set up voice call system
  • TODO: Tyler to distribute skypeout credits to directors as needed
• Next regular meeting: Feb 4th - NOTE: one hour later than usual.