Difference between revisions of "FOSS4G 2014 Planning Meeting 18th November"

Latest revision as of 18:44, 19 November 2013

FOSS4G LOC Planning Meeting Renewable Funding November 18, 2013 5:45-7:30

== NOTE: Next meeting will be Tuesday December 3nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year. ==

Attending:

In the room: Molly, Darrell, Reid
On the phone: Eli, Matt, Tanya, Neil, Greg, Percy

Agenda

See also previous meeting notes, FOSS4G 2014 Planning Meeting 12th November

Platform for managing paper submissions
- Molly presented on several options
- We can expect 400+ submission
- Need to check if there is existing community voting method

WhereCampPDX co-location with Code Sprint
- Reid gives some background on Eliot Center and wifi provider
- Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies
- Previous year's budget link to get added here _______ or sent to list
- Mostly dedicate code sprint space (shared for morning announcements and lunch)
- Not necessarily combined registration
- Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food
- Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party

logo design process
- Timeline will be sent to list (December 23rd for final)
- Concept research, send ideas starting now
- PDX is (mostly) consensus for name
- Last opportunity to brainstorm ideas and pass along to Elizabeth

Sponsorship updates
- Mountain theme, Mt. Tabor, St. Helen's
- Lists have been assembled, need to remove duplicates
- Review for appropriate contacts
- Some focused email and phone follow up
- Mailchimp, constant contact or something else to track outreach
- Roll out soon (before logo)
- Need to determine source to keep all this in (shared google doc?)

Hotel
- Not very interested in Hotel block, too high a risk
- Convention center

GIS Day video
- Contact Madeline or Christine for Darrell to make announcement
ORURISA/GIS In Action coordination
- Occasional announcements
- Regular Announcements
- Program Announcement
- Potential media sponsor? Professional organization affiliation? ORURISA and/or URISA?
Press Releases
- Percy will proofread
- Darrell will help
- Nate is really good at this stuff, Percy will talk with him
- Need outlets/media sponsors, see media sponsors at 2013

Academic Update
- Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration)
- Helena interested in helping at AGU

Website
- Darrell to send email update on this

Nottingham details coming in, FOSS4G2013_Cookbook

Sending update
- Required to Board
- Discuss too

To do list before next meeting

Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth
Percy to respond to Helena on AGU
~~Percy to email Nate DiNiro about outreach~~ Percy did this, will report back
Percy to look into (existing) OJS more
Darrell to contact Paul Ramsey about community voting
Reid to send budget outline
Eli to combine sponsor list and start
Eli to come up with Press Release schedule and combine with Molly
Darrell to sign up for mailchimp
~~Eli to come up with shared source for sponsorship stuff~~ Done, teamworkpm for now

@@ Line 3: / Line 3: @@
 ==
-''NOTE: Next meeting will be Monday(?) December 2nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year.'' ==
+''NOTE: Next meeting will be Tuesday December 3nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year.'' ==
 '''Attending:'''
 * In the room: Molly, Darrell, Reid
-* On the phone: Eli, Matt, Tanya, Neil, Greg
+* On the phone: Eli, Matt, Tanya, Neil, Greg, Percy
 '''Agenda'''
 * See also previous meeting notes, [[FOSS4G 2014 Planning Meeting 12th November]]
 * Platform for managing paper submissions
 ** Molly presented on several options
 ** We can expect 400+ submission
 ** Need to check if there is existing community voting method
 * WhereCampPDX co-location with Code Sprint
 ** Reid gives some background on Eliot Center and wifi provider
 ** Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies
 ** Previous year's budget link to get added here _______ or sent to list
-**
+** Mostly dedicate code sprint space (shared for morning announcements and lunch)
-* GIS Day video
+** Not necessarily combined registration
+** Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food
+** Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party
+* logo design process
+** Timeline will be sent to list (December 23rd for final)
+** Concept research, send ideas starting now
+** PDX is (mostly) consensus for name
+** Last opportunity to brainstorm ideas and pass along to Elizabeth
 * Sponsorship updates
-* logo design process
+** Mountain theme, Mt. Tabor, St. Helen's
+** Lists have been assembled, need to remove duplicates
+** Review for appropriate contacts
+** Some focused email and phone follow up
+** Mailchimp, constant contact or something else to track outreach
+** Roll out soon (before logo)
+** Need to determine source to keep all this in (shared google doc?)
 * Hotel
+** Not very interested in Hotel block, too high a risk
+** Convention center
+* GIS Day video
+** Contact Madeline or Christine for Darrell to make announcement
+* ORURISA/GIS In Action coordination
+** Occasional announcements
+** Regular Announcements
+** Program Announcement
+** Potential media sponsor?  Professional organization affiliation? ORURISA and/or URISA?
+* Press Releases
+** Percy will proofread
+** Darrell will help
+** Nate is really good at this stuff, Percy will talk with him
+** Need outlets/media sponsors, see media sponsors at  [http://2013.foss4g.org/ 2013]
+* Academic Update
+** Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration)
+** Helena interested in helping at AGU
+* Website
+** Darrell to send email update on this
 * Nottingham details coming in, [[FOSS4G2013_Cookbook]]
-* ORURISA coordination?
+* Sending update
+** Required to Board
+** Discuss too
+'''To do list before next meeting'''
+* Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth
+* Percy to respond to Helena on AGU
+* <s>Percy to email Nate DiNiro about outreach</s> Percy did this, will report back
+* Percy to look into (existing) OJS more
+* Darrell to contact Paul Ramsey about community voting
+* Reid to send budget outline
+* Eli to combine sponsor list and start
+* Eli to come up with Press Release schedule and combine with Molly
+* Darrell to sign up for mailchimp
+* <s>Eli to come up with shared source for sponsorship stuff</s> Done, teamworkpm for now
 [[Category:FOSS4G2014]]
 [[Category:PDX-OSGeo]]

Difference between revisions of "FOSS4G 2014 Planning Meeting 18th November"

Latest revision as of 18:44, 19 November 2013

Navigation menu

Search