Board Meeting 2014-06-12

This board meeting is scheduled for the 12nd of June 2014 at 20.00UTC through IRC and follow up voting by email.

Agenda

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2014-05-15
• Sponsoring LocationTech Tour 2014 (board list mail)
• Election 2014: Discuss charter and board elections plan
  • Elections procedure (discuss thread)
  • Calendar (proposal)
• Next face-to-face meeting
• add your items here
• Select next meeting timeslot

Minutes

• Attending: mckenna, FrankW, dmorissette, jachym, aghisla, jsanz, CameronShorter, djay
• Presiding: mckenna
• Scribing: jachym

Assigned Tasks

• aghisla: coordinate with Andrew (as OSGeo rep) to try to have OSGeo speakers at each stop
• CameronShorter: draft a proposed voting process within 48 hrs, community review for 1 week, will include auto accepting as charter members people voted into specific positions within OSGeo roles, plus up to a fixed number (10) open positions. jsanz to act as CRO. Start voting in 10 days.

Motions (to be confirmed by email)

• aghisla: To approve past meeting's minutes.
  • 6 times +1
• dmorissette: to sponsor LocationTech Tour 2014 for 2,000$ (http://tour.locationtech.org/2014/0)
  • 6 times +1
• CameronShorter: MOTION: propose: Cameron draft a proposed voting process within 48 hrs, community review for 1 week, will include auto accepting as charter members people voted into specific positions within OSGeo roles, plus up to a fixed number (10) open positions. jsanz to act as CRO. Start voting in 10 days.
  • 8 times +1
• djay motion to have a board meeting during foss4g this year (can't we make it as a rule for each year ?) and jmckenna taking time to plan and propose time and location
  • 6 times +1, 1 times +0

Full, raw minutes notes

IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-06-12.log

• 20:00 Meeting starts
• 20:05 Previous meeting minutes approved
• 20:07 Sponsoring LocationTech Tour 2014
  • aghisla: andrew mentioned that any osgeo member can have presentations at LT events
  • aghisla: i also see it as something that osgeo could organise too
  • jmckenna: why do we so fast approve such an event but require so much from our own osgeo code sprint events?
  • aghisla: because here the decision is simple, does not involve writing our own bureaucracy :)
• 20:14 Discuss charter and board elections plan
  • jorge have examined lime survey (http://osgeo.limequery.com/index.php/714821/lang-en) and we will use this for the elections
  • jorge is proposing the following timeline: http://wiki.osgeo.org/wiki/Talk:Election_2014
  • 20:16 jsanz joins the meeting
  • aghisla: i like limesurvey, I used it in the past and osgeo-fr use it as well for elections since a while
  • jsanz: I'd prefer to do it all the election before august, so most of the people are not on vacations, more or less
  • 20:19 CameronShorter joins the meeting
  • discussion about how many new members will OSGeo accept. Numbers are varying between 20 and 30 up to 'all' people.
  • CameronShorter: An alternative would be to define a criteria for automatically accepting a charter member (eg PSM of a osgeo project)
  • dmorissette: I see the potential value in CameronShorter's idea, but unfortunately it could be complicated to manage, so I prefer to keep things simple, FrankW concurs with dmorissette.
  • Discussion result: we are tight of time, we stick with the old procedure for this time and start to organize things for next election process
  • CameronShorter: Ok, propose: Cameron draft a proposed voting process within 48 hrs, community review for 1 week, will include auto accepting as charter members people voted into specific positions within OSGeo roles, plus up to a fixed number (10) open positions.
• 20:00 Next face-to-face meeting
  • 21:03 FrankW leaves meeting
  • At FOSS4G, Portland
• Next meeting: Mini face2face 2014-07-17, Bremen, same time