Difference between revisions of "OSCON 2017 Booth"

Latest revision as of 08:57, 8 May 2017

Organizing the OSGeo Booth at OSCON.

Event days

Full conference: May 8-11

Tutorials: May 8 & 9

Keynotes & Sessions: May 10 & 11

Exhibit hall: evening of May 9 - May 11

Event contact

OSCON POC: Ashley Thompson | Senior Sales Associate, Conferences | O'Reilly Media, Inc.

OSGeo POC: Sarasafavi

Floor Plan

- Booth location updated 28 APR**

AT OSCON OSGeo has booth 323-10, located in section 323 (the Non-Profit Pavilion).

For full floorplan, see http://www.expocad.com/host/fx/oreilly/17ausos/default.html

Booth Structure

Non-profit tabletop space includes:

(1) One, draped 4' counter-height table in the OSCON Expo Hall (tabletop dimensions are 48"W x 24"D)

(2) Chairs

(1) Easel-back ID sign printed with organization name.

Black carpet installed for all the non-profit areas (no color changes available)

tabletop space does NOT include electrical power or internet access, however both are available for a fee and can be ordered from the Austin Convention Center ... There will also be free attendee wifi available in the Expo Hall, but OSCON cannot provide any guarantees on availability or bandwidth of this service if used

Booth Size

48"W x 24"D; "counter-height" 1 table, 2 chairs

Volunteers

Sarasafavi
Thea Aldrich
Erik Friesen
Others TBD

Schedule

Exhibit hall schedule:

May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)

May 11: 10:00AM - 4:30PM

Day	Hours
Tuesday May 9	14:00	booth setup
Wednesday May 10	10:00-17:45	Regular hours
Wednesday May 10	17:45-19:00	Booth Crawl
Wednesday May 10	~19:00	OSGeo Volunteer Dinner (sponsored by Boundless)
Thursday May 11	10:00-16:30	Regular hours
	TBD	Move out

Signup Schedule Booth attendance volunteers

Day	Hours	What
Tuesday May 9	08:00-16:30	Expo Hall open for booth setup
Wednesday May 10	10:00-17:45	Regular hours
Wednesday May 10	17:45-19:00	Booth Crawl
Thursday May 11	10:00-16:30	Regular hours
Thursday May 11	16:30-2100	Move out

Equipment

Power? We have obtained budget for power, expected costs $100-200 USD
Laptops? Sara/Thea bringing own laptops
Monitors? Thea bringing
Banner? Helena has the nearest banner, however the "table layout" provided does not have a an opportunity for use.
stickers? have been sent by Astrid (have not been received yet as of 8 May)
OSGeo Flyer(s) printed locally; Sara picked up 6 May

Other Considerations

Good reading: Running Conference Booths
Operate OSGeo Booth

@@ Line 13: / Line 13: @@
 == Event contact ==
-Ashley Thompson |  Senior Sales Associate, Conferences
+OSCON POC: Ashley Thompson |  Senior Sales Associate, Conferences | O'Reilly Media, Inc.
-O'Reilly Media, Inc.
+OSGeo POC: [[Sarasafavi]]
 == Floor Plan ==
-AT OSCON OSGeo has booth 109-7, located in section 109 (the Non-Profit Pavilion).
+**Booth location updated 28 APR**
+AT OSCON OSGeo has booth 323-10, located in section 323 (the Non-Profit Pavilion).
 [[File:Oscon2017booth.png|500|oscon-booth]]
@@ Line 44: / Line 47: @@
 == Volunteers ==
-* Sara Safavi
+* [[Sarasafavi]]
 * Thea Aldrich
-* TBD
+* Erik Friesen
+* Others TBD
 == Schedule ==
@@ Line 59: / Line 63: @@
 ! Day !! Hours !!
 |-
-| Tuesday May 9 || Evening; TBD || possible setup
+| Tuesday May 9 || 14:00 || booth setup
 |-
 | Wednesday May 10 || 10:00-17:45 || Regular hours
 |-
 | Wednesday May 10 || 17:45-19:00 || Booth Crawl
+|-
+| Wednesday May 10 || ~19:00 || OSGeo Volunteer Dinner (sponsored by Boundless)
 |-
 | Thursday May 11 || 10:00-16:30 || Regular hours
@@ Line 73: / Line 79: @@
 {|class=wikitable border="1"
-! Day !! Hours !! What !! Booth Team (2-3persons/slot) !! Special activity
+! Day !! Hours !! What !! Booth Team (2-3persons/slot)
+|-
+| Tuesday May 9 || 08:00-16:30 || Expo Hall open for booth setup
 |-
-| Wednesday August 24 || 8:30-8:45 || '''Move in / Set up''' ||   ||
+| Wednesday May 10 || 10:00-17:45 || Regular hours
+|-
-| Wednesday August 24 || 8:45-10:45 || '''Attendance''' ||   ||
+| Wednesday May 10 || 17:45-19:00 || Booth Crawl
+|-
+| Thursday May 11 || 10:00-16:30 || Regular hours
 |-
+| Thursday May 11 || 16:30-2100 || '''Move out'''
+|}
 == Equipment ==
- Possible needs:
-* Poster?
+* Power? We have obtained budget for power, expected costs $100-200 USD
-* Flyer console (to be bought)
+* Laptops? Sara/Thea bringing own laptops
-* laptops/monitors?:  there is not much pace
+* Monitors? Thea bringing
-* 1 high table?  drape? 2 stools/chairs? banner (1 FOSSGIS, 1 to be made), cloth banner ceiling (FOSSGIS)
+* Banner? Helena has the nearest banner, however the "table layout" provided does not have a an opportunity for use.
-* screen? wired internet?
+* stickers? have been sent by Astrid (''have not been received yet as of 8 May'') <br />
+* OSGeo Flyer(s) printed locally; Sara picked up 6 May <br />
-Please note: per july 2017 a new logo design and collateral update is under way
-* stickers to be printed (preferably locally)
-* OSGEo Flyer(s) to be printed (preferably locally)
-* Banners to be printed locally:
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- I suggest both: OSGeo_popup and OSGeo_popup2
- Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
-* Brochure:
- Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf
- (this is single A4 back and front)
- New brochure to be printed locally
- I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
- Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
- Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
-* Table runner
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- If printer is able to print on cloth, you could order:
- OSGeo_tablerunner to be designed
- Please check with printer if PDF or SVG file format required
-* CD Live disk/stick (latest version?)
- http://svn.osgeo.org/osgeo/marketing/disk/
- Per FOSS4G 2016 this was 10.0 version
- Stick minumum memory: ?
- Logo to be printed on it.
- Amount: ?? (e.g. 50% selfstarting)
-== Presentations & Activities==
-TBD
 == Other Considerations ==