Board Meeting 2017-12-07

This board meeting is scheduled for 7 December 2017 (first Thursday of each month) at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Approve previous meeting minutes
• Review action items from previous meeting
• Discussion about Officer positions (President, Vice-Presidents, Secretary, Treasurer)
• urgent item: signature for web hosting contract
• Draft 2018 budget update (funds for website management need to be added, make it a funded position?)
• Review/revise sponsors program for 2018
• Project reviews
• Discuss alternative to Dropbox
• Relationship with AGU & possible MoU (thread)
• Note: Request to leverage GSoC 500 USD grant for 1 student's travel to FOSDEM devroom 2018 (thread) has been approved via Loomio.
• Usage of OSGeo logo and name - see style guide
• Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
• Report on the on-going Google Code-In (jmckenna)
• OSGeo Code Sprint 2018 - where shall we transfer the sponsors money to? Which account? Account in Europe will be opened in March -> too late

Minutes

Appoint meeting chair, meeting scribe/secretary

• Attending: Jody, Angelos, Michael, Jeff, Astrid, Maria A, Vasile, Helena
• Presiding: Jody
• Scribing: Angelos

Approve previous meeting minutes

• MOT1: Approve board meeting minutes 2017-11-21 (see motions section)

Review action items from previous meeting

Action 1: Jeff McKenna to send project review document to board.

• Angelos to send e-mail to mailing list to start the process

Action 2: Angelos: Face to face meeting planning move discussion to the mailing list.

• No progress reported by Angelos
• Discussion had taken place in previous meeting
• Options available: (Video F2F meetings, F2F in GeoCat offices, Bonn Code Sprint to reduce travel costs)
• Maria A to make Doodle polls for date selection.

Action 3: Angelos to ask more projects to report to the next Board meeting

• No new projects were asked to participate, in order to address urgent board items.

Action 4: Even to add new OSGeo logo to gdal.org (Done)

Action 5: Torsten to compile a project report for Marble and send to the board - no progress

Action 6: Torsten to add new OSGeo logo to Marble page - no progress

Action 7: Jeff, Maria B and Vasile to call for volunteers for the Geodata Committee (Done)

• Codrina, MariaB, Vasile, Jeff received many enthusiastic volunteers to help get the OSGeo Geodata committee moving again. We are now planning our next steps together.
• This renewed call would be a great plan for other committees, such as the OSGeo finance committee, a really great way to get community volunteers.
• We should wait those new volunteers discuss what they want to do and perhaps get a new mandate.

Discussion about Officer positions (President, Vice-Presidents, Secretary, Treasurer)

• Strategy of maintaining vice-presidents has been good for sharing the workload and travel.
• Plan is to hold a half day F2F meeting to make this decision
• We urgently need a president to sign documents, such as web hosting contract: Venka is still in position to sign contracts, so is Helena as a Vice-President
• Jody was asked if he would like to serve as Secretary, no decision yet. Jachym has expressed willing to retire from position.
• Michael is willing to remain as Treasurer
• Discussion about vice-president role:
  • Has to be board member
  • Come from different areas (academic, government, companies or developer, user, sysadmin)
• Discussion about President role
  • Discussion about separating President from Board Chair role
  • Having president be on the board gives them a chance to be involved in the decision making that they speak on publicly.
  • President nominations should happen today (Jeff). Maybe better to do nominations on the mailing list so we can describe extensively why and comment (Maria A). I am in favor of having the executive position nominations when all the board members are together (Vasile)
  • Discussion about how to share the load of work with vice-presidents
  • Jeff has proposed years ago that the VP position be the one who was to take the president role in 2/3 years
  • Maria A: another wild idea: have the chapters vote per continent a representative
  • Helena mentioned the model of past president, president and president elect. This would mean 6 years of service to ensure continuity - 2 as president elect, 2 as president, 2 as past president. Vasile and Angelos noted that this is different from our current way of working.
  • Jody: we should consider a break out session on the bylaws - hard to make a decision on the positions without this
  • We need a specific F2F meeting to make this kind of discussion and potential changes.

Signature for web hosting contract

• Helena can sign as vice-president

Actions

• Angelos to send e-mail to mailing list to start the process for the project review document (Done right after the meeting)
• Face to face meeting planning move discussion to the mailing list (Done by Maria A right after the meeting)
• Angelos to ask more projects to report to the next Board meeting
• Torsten to compile a project report for Marble and send to the board
• Torsten to add new OSGeo logo to Marble page
• Jeff to update the Geodata committee wiki page with a call for volunteers
• Helena to sign the contract for web hosting.

Motions

MOT1: Approve board meeting minutes 2017-11-21.

• Motion by Angelos
• Seconded by Jeff
• Approve: Jeff, Michael, Astrid, Helena, Angelos, Maria A, Jody
• Abstain:
• Block:
• Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
• Outcome: Passed

MOT2: Motion to adjourn, next meeting TBD video call

• Motion by Jody
• Seconded by Angelos
• Approve: Astrid, Vasile, Jeff, Angelos, Michael, Maria A, Jody
• Abstain:
• Block:
• Outcome: Passed

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2017-12-07.log