Difference between revisions of "Board Meeting 2020-11-30"

Latest revision as of 23:55, 6 December 2020

This board meeting is scheduled Monday 30 November 2020 at 16:00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

roll call
- appoint meeting chair, meeting scribe/secretary
Review and approve past minutes
- Board_Meeting_2020-10-26
Idea: Sponsors automatic information gathering (No ticket yet)
CRO meeting with SAC
- OBJECTIVE: Put up to date the Charter member's information
- HOW: Using the webpage database to gather the information of the charter member
- PROBLEMS:
  - Not all Charter member's have a profile page on the Website
  - The `bio` field is used by the member to talk about himself and its a big paragraph difficult to read despite the fact that the member's intention is not to have a big paragraph.
  - The Wiki pages is on transition to be accessed with ldap (osgeoid)
- Planned Solutions (tickets to be opened after elections where it applies):
  - Announcement that for next elections the email data will be gathered from the website database
  - Change section: Bio -> Personal Mission Statement (A one sentence statement)
  - Add section: OSGeo Related activities (Final title to be defined)
  - Start contacting member so promote the creating and update of the profile
Donations trac issue #2056
Code of Conduct trac issue #2531
Call FOSS4G 2022
Review action items
please add items

Minutes

Presiding: Till
Scribing: Till, Angelos
Attending: Angelos, Till, Victoria, Tom, Vicky, Astrid, Mike
Guests: Jorge

Approve last meeting minutes

MOT1: Approve meeting minutes from Board Meeting 2020-10-26
Motion moved to Loomio: https://www.loomio.org/d/ezxYLZDH/approve-meeting-minutes-from-board-meeting-2020-10-26

Idea: Sponsors automatic information gathering

Vicky explains, that if a sponsor donates, the date of donation is changed, and during 365 days the sponsor's logo is automatically shown on the website. So, that information on the website could be used for contacting the sponsor for sponsorship renewal. As an initial stage Vicky proposes to send a mail to board & treasure with the monthly report of who needs to be reminded for new sponsorship
Vicky to create an action item.

CRO meeting with SAC

We have two problems - not existing or non-updated profiles and not attractive profiles.
We want to allow HTML blocks in the profiles, changes on the website are needed.

MOT2: Allow changes needed by CRO on the website

Vicky: +1 (initial motion)
Angelos: +1 (seconded)
Till: +1
Victoria: +1
Astrid: +1
Tom: +1
motion passed

Donations trac issue #2056

We can have the conversation on the ticket, decide there, and once decided make the ticket "critical"

Code of Conduct trac issue #2531

Problem is that we have different version of CoC and that projects do not use our CoC.
We start with trying to get feedback from our comunity about the current status of the code of conduct

Call FOSS4G 2022

There was a discussion in the conference committee whether we sohuld ope n the call for both Europe (which is the turn) and NA. After a long email discussion I opened a vote and the result in CC is 5 +1 for both, EU and NA and 4 +1 for EU only and NA in 2023 The question is, whether we want to discuss this or do we accept the vote from CC.

MOT3: Accept the vote from CC about FOSS4G call for 2022 and make an open call to EU and NA

Till: +1 (initial motion)
Michael: +1 (seconded)
Angelos: +1
Helena: +1
Victoria: +1
Astrid: +1
Tom: +1
Vicky: +1
Motion passed.

Next meeting planning

We agreed on having an off boarding meeting and review of the year
Date 7th of December 2020, 16hrs UTC on Jitsy

Actions

https://git.osgeo.org/gitea/osgeo/todo/issues/

IRC Log

http://irclogs.geoapt.com/osgeo/%23osgeo.2020-11-30.log

@@ Line 9: / Line 9: @@
 # ''Review and approve past minutes''
 #* [[Board_Meeting_2020-10-26]]
+# Idea: Sponsors automatic information gathering (No ticket yet)
+# CRO meeting with SAC
+#* OBJECTIVE: Put up to date the Charter member's information
+#* HOW: Using the webpage database to gather the information of the charter member
+#* PROBLEMS:
+#** Not all Charter member's have a profile page on the Website
+#** The `bio` field is used by the member to talk about himself and its a big paragraph difficult to read despite the fact that the member's intention is not to have a big paragraph.
+#** The Wiki pages is on transition to be accessed with ldap (osgeoid)
+#* Planned Solutions (tickets to be opened after elections where it applies):
+#** Announcement that for next elections the email data will be gathered from the website database
+#** Change section: Bio -> Personal Mission Statement (A one sentence statement)
+#** Add section: OSGeo Related activities (Final title to be defined)
+#** Start contacting member so promote the creating and update of the profile
+# Donations [https://trac.osgeo.org/osgeo/ticket/2056 trac issue #2056]
+# Code of Conduct [https://trac.osgeo.org/osgeo/ticket/2531 trac issue #2531]
+# Call FOSS4G 2022
+# Review action items
 # ''please add items''
-## Donations [https://trac.osgeo.org/osgeo/ticket/2056 trac issue #2056]
-## Idea: Sponsors automatic information gathering (No ticket yet)
-# Review action items
 == Minutes ==
-* Presiding:
+* Presiding: Till
-* Scribing:
+* Scribing: Till, Angelos
-* Attending:
+* Attending: Angelos, Till, Victoria, Tom, Vicky, Astrid, Mike
-* Guests:
+* Guests: Jorge
+=== Approve last meeting minutes ===
+* MOT1: Approve meeting minutes from Board Meeting 2020-10-26
+* Motion moved to Loomio: https://www.loomio.org/d/ezxYLZDH/approve-meeting-minutes-from-board-meeting-2020-10-26
+=== Idea: Sponsors automatic information gathering ===
+* Vicky explains, that if a sponsor donates, the date of donation is changed, and during 365 days the sponsor's logo is automatically shown on the website. So, that information on the website could be used for contacting the sponsor for sponsorship renewal. As an initial stage Vicky proposes to send a mail to board & treasure with the monthly report of who needs to be reminded for new sponsorship
+*Vicky to create an action item.
+=== CRO meeting with SAC ===
+* We have two problems - not existing or non-updated profiles and not attractive profiles.
+* We want to allow HTML blocks in the profiles, changes on the website are needed.
+MOT2: Allow changes needed by CRO on the website
+* Vicky: +1 (initial motion)
+* Angelos: +1 (seconded)
+* Till: +1
+* Victoria: +1
+* Astrid: +1
+* Tom: +1
+* motion passed
+=== Donations trac issue #2056 ===
+* We can have the conversation on the ticket, decide there, and once decided make the ticket "critical"
+=== Code of Conduct trac issue #2531 ===
+* Problem is that we have different version of CoC and that projects do not use our CoC.
+* We start with trying to get feedback from our comunity about the current status of the code of conduct
+=== Call FOSS4G 2022 ===
+* There was a discussion in the conference committee whether we sohuld ope n the call for both Europe (which is the turn) and NA. After a long email discussion I opened a vote and the result in CC is 5 +1 for both, EU and NA and 4 +1 for EU only and NA in 2023 The question is, whether we want to discuss this or do we accept the vote from CC.
+MOT3: Accept the vote from CC about FOSS4G call for 2022 and make an open call to EU and NA
+* Till: +1 (initial motion)
+* Michael: +1 (seconded)
+* Angelos: +1
+* Helena: +1
+* Victoria: +1
+* Astrid: +1
+* Tom: +1
+* Vicky: +1
+* Motion passed.
+=== Next meeting planning ===
+* We agreed on having an off boarding meeting and review of the year
+* Date 7th of December 2020, 16hrs UTC on Jitsy
 == Actions ==
@@ Line 28: / Line 86: @@
 * http://irclogs.geoapt.com/osgeo/%23osgeo.2020-11-30.log
 [[Category:Board]]
 [[Category:Board Meetings 2020]]