Local Chapter Guidelines

• For a quick overview of getting started see Local_Chapters/Starting. For details read below...
• Please also consider joining the dedicated Local Chapters Mailing List.

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This document was approved by the OSGeo Foundation at the Fifteenth Board Meeting and is available at http://www.osgeo.org/content/chapters/guidelines.html

Chapter Roles

Open Source software has come to be a proven environment for building stronger software through open global collaboration. The Open Source Geospatial Foundation, hereafter referred to as OSGeo, has been created to support and build the highest-quality geospatial software.

The OSGeo's goal is to promote the use OSGeo projects globally by fostering strong localized OSGeo partnership and presence in different geographic and linguistic domains. Apart from being a strong local voice for the OSGeo, some of the major tasks whereby localized OSGeo partnership and presence could enrich and enhance global geospatial initiatives would be;

• Provide member networking opportunities for support and job opportunities
• Software Internationalization and Localization
• Development of prototype applications to demonstrate Open Source geospatial capabilities to local and regional audiences
• Software Packaging and Customization for local and regional needs
• Training, Support and Development of e-Learning Contents in local languages
• Support Open standards and Open access to geospatial data in region
• Promoting OSGeo and enhancing visibility in various forums

The above activities would complement and strengthen the efforts of OSGeo in increasing awareness about available Open Source Geospatial solutions and stimulating adoption in education, industry, government and non-profit organizations in various geographic and linguistic domains.

Chapter Responsibilities

OSGeo does not differentiate between a geographic or linguistic grouping and strongly encourages self-organization similar to "User Groups" or "Special Interest Groups" in other Open Source Projects. "User Groups" or "Special Interest Groups" do not formally represent OSGeo but can avail some of the services such as the use of OSGeo Wiki. "OSGeo Chapter" offer a more formal framework for self-organization based on a few simple guidelines listed below;

• “OSGeo Chapter” officially represents OSGeo and is formally recognized as OSGeo Project.
• “OSGeo Chapter” must support the OSGeo Mission and Objectives of OSGeo.
• “OSGeo Chapter” must hold regular meetings (at least annual) and provide annual report of activities to chapter membership and OSGeo Board.
• “OSGeo Chapter” will not entail any financial commitment from or on-behalf of OSGeo. OSGeo will also not provide any budget assistance to the “OSGeo Chapter”.
• “OSGeo Chapter” is encouraged develop and maintain “Directory Listing” of companies, people, universities and organizations involved with or using OSGeo projects.
• “OSGeo Chapter” must strive at networking with organizations to enlist participation and support for OSGeo.
• OSGeo reserves the right to terminate its relation with an “OSGeo Chapter” if OSGeo has reasons to believe that the activities of the “OSGeo Chapter” are contrary or detrimental to the Mission and Objectives of OSGeo.

Chapter Benefits

• “OSGeo Chapter” is permitted to use OSGeo Logo and other branded resources for promoting the Mission and Objectives of OSGeo.
• OSGeo will provide necessary infrastructure to promote communication and visibility of “OSGeo Chapter”. The infrastructure will include mailing list, hosting of wiki pages, domain service for “OSGeo Chapter”.

Chapter Formation

In order to form a chapter, the following steps should be taken:

1. "OSGeo Chapter" should self-organize (for instance in the OSGeo wiki, via OSGeo mailing list, etc), seeking to determine if a critical mass of interest exists to justify a chapter.
2. "OSGeo Chapter" should prepare a mission and objectives indicating the scope of the planned chapter (geographic or linquistic extent for instance).
3. “OSGeo Chapter” should propose an official representative to liaise with the OSGeo Board. If accepted by the board, the representative will be an officer of OSGeo.
4. “OSGeo Chapter” should submit an official expression of interest to form a chapter to the OSGeo board, listing initial members, mission, representative and other supporting information.
5. The OSGeo board shall then consider passing a motion forming the chapter, and designating the liason officer.

In considering the formation of new OSGeo chapters, the board will consider issues including:

• Does the mandate (geographically or linguistically) conflict with other existing chapters or chapters-in-formation?
• Does the chapter appear to have sufficient interest to justify official formation?
• Does the chapter appear to be open to broad membership, and representative of the target geographic or linguistic community? (eg. if a chapter had the objective to cover all Spanish speakers, it would be inappropriate if the only interest demonstrated was from one country)

Guideline for creating a Local Chapter logo

This is a proposal for logo usage at local level.

• Whenever you refer to the "OSGeo Foundation" (the headquarters legally incorporated in Delaware, USA), you should use the unchanged, official OSGeo Logo.
• Feel free to reuse parts of the design (the compass, colors, fonts, proportions, etc.) to create your own distinct logo version.
• Your logo should be distinctly different to not easily confuse it with the official OSGeo Logo.
• In presentations, banners, etc. you are welcome to also use the unaltered OSGeo Logo to refer to the legal international foundation. Feel free to use both, one on the left, the other on the right, top / bottom, whatever.
• Get inspired by other Local Chapters, check out what others have done:
  • http://www.fossgis.de - OSGeo German Language
  • Logo de OSGeo-ES - Hispano Hablante (Spanish speaking)
  • Oceania
• If in doubt: Ask.