Difference between revisions of "OSCON 2017 Booth"
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== Volunteers == | == Volunteers == | ||
Revision as of 12:23, 3 April 2017
Organizing the OSGeo Booth at OSCON.
Event days
Full conference: May 8-11
Tutorials: May 8 & 9
Keynotes & Sessions: May 10 & 11
Exhibit hall: evening of May 9 - May 11
Event contact
Ashley Thompson | Senior Sales Associate, Conferences O'Reilly Media, Inc.
Floor Plan
AT OSCON OSGeo has booth 109-7, located in section 109 (the Non-Profit Pavilion).
For full floorplan, see http://www.expocad.com/host/fx/oreilly/17ausos/default.html
Booth Structure
Non-profit tabletop space includes:
(1) One, draped 4' counter-height table in the OSCON Expo Hall (tabletop dimensions are 48"W x 24"D)
(2) Chairs
(1) Easel-back ID sign printed with organization name.
Black carpet installed for all the non-profit areas (no color changes available)
tabletop space does NOT include electrical power or internet access, however both are available for a fee and can be ordered from the Austin Convention Center ... There will also be free attendee wifi available in the Expo Hall, but OSCON cannot provide any guarantees on availability or bandwidth of this service if used
Booth Size
48"W x 24"D; "counter-height" 1 table, 2 chairs
Volunteers
- Sara Safavi
- Thea Aldrich
- TBD
Schedule
Exhibit hall schedule:
May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)
May 11: 10:00AM - 4:30PM
| Day | Hours | |
|---|---|---|
| Tuesday May 9 | Evening; TBD | possible setup |
| Wednesday May 10 | 10:00-17:45 | Regular hours |
| Wednesday May 10 | 17:45-19:00 | Booth Crawl |
| Thursday May 11 | 10:00-16:30 | Regular hours |
| TBD | Move out |
Signup Schedule Booth attendance volunteers
Equipment
Possible needs:
- Poster?
- Flyer console (to be bought)
- laptops/monitors?: there is not much pace
- 1 high table? drape? 2 stools/chairs? banner (1 FOSSGIS, 1 to be made), cloth banner ceiling (FOSSGIS)
- screen? wired internet?
Please note: per july 2017 a new logo design and collateral update is under way
- stickers to be printed (preferably locally)
- OSGEo Flyer(s) to be printed (preferably locally)
- Banners to be printed locally:
Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/ I suggest both: OSGeo_popup and OSGeo_popup2 Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
- Brochure:
Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front) New brochure to be printed locally I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend) Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
- Table runner
Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/ If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed Please check with printer if PDF or SVG file format required
- CD Live disk/stick (latest version?)
http://svn.osgeo.org/osgeo/marketing/disk/ Per FOSS4G 2016 this was 10.0 version Stick minumum memory: ? Logo to be printed on it. Amount: ?? (e.g. 50% selfstarting)
Presentations & Activities
TBD
Other Considerations
- Good reading: Running Conference Booths
- Operate OSGeo Booth
| Day | Hours | What | Booth Team (2-3persons/slot) | Special activity | |||||
|---|---|---|---|---|---|---|---|---|---|
| Wednesday August 24 | 8:30-8:45 | Move in / Set up | Wednesday August 24 | 8:45-10:45 | Attendance |