Difference between revisions of "FOSS4GUK 2020 Online - Lessons Learnt"
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The event was free to attend with all of the costs (see below) funded from OSGeo:UK reserves. | The event was free to attend with all of the costs (see below) funded from OSGeo:UK reserves. | ||
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* 1,000 people registered | * 1,000 people registered | ||
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** 48% from GB, 8% UK, 4% India | ** 48% from GB, 8% UK, 4% India | ||
| − | + | === [https://uk.osgeo.org/foss4gukonline2020/programme.html Programme] === | |
* 3 streams running for the whole day (except during keynotes) | * 3 streams running for the whole day (except during keynotes) | ||
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* Coffee bar stream where delegates could hang out and chat (not heavily used) | * Coffee bar stream where delegates could hang out and chat (not heavily used) | ||
| − | + | === Finances === | |
* The only costs were the fees for the zoom account for 1 month: £198 | * The only costs were the fees for the zoom account for 1 month: £198 | ||
* Delegate donations: | * Delegate donations: | ||
Revision as of 03:15, 20 June 2020
This is a draft at the moment!
Summary
FOSS4GUK 2020 Online was hosted by the OSGeo:UK committee on 17th June 2020 from 9.00am to 17.30pm UTC+1
The event was free to attend with all of the costs (see below) funded from OSGeo:UK reserves.
Delegates
- 1,000 people registered
- We estimate about 600 attended
- Maximum number online at any time was 460, minimum was 205
- Delegates from 77 countries
- 48% from GB, 8% UK, 4% India
Programme
- 3 streams running for the whole day (except during keynotes)
- 2 keynotes
- 29 talks and demos
- 4 Lightning talks
- 38 Speakers (10 women)
- Coffee bar stream where delegates could hang out and chat (not heavily used)
Finances
- The only costs were the fees for the zoom account for 1 month: £198
- Delegate donations:
- OSGeo:UK Gross £1,810, Net after Paypal fees £1,744 (as of 2020-06-20)
- MapAction ?
Tech and tools
Choice of video conferencing platform
What we looked at
What we learnt
Why we chose zoom
Tiny number of complaints, no problem on the day
Options for the future
Eventbrite
The pros and cons
Free if you don't charge
A bit pricey for low cost tickets
OK email
Easy to capture data like permission for further FOSS4G mailing, country
Alternatives?
WhatsAppp
Team comms
Volunteers Group, could have considered a speakers group
Seems almost everyone uses
not everyone is on twitter despite what we think
Event structure
3 streams plus coffee bar, describe how it worked
Link to programme
Hosts and co-hosts
Link to Guide
Recording and publishing
automatic recording helps
What worked
List our reflections
What didn't work
List our reflections