Difference between revisions of "Membership Process 2016"

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m (Changed protection level for "Membership Process": Unlocking to accept 2014 edits ([move=sysop] (indefinite)))
(Updated to version approved by the board, which allows an unlimited number of charter members)
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'''Approved at [[Twenty Sixth Board Meeting]] - page now protected'''
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'''Approved by board [http://lists.osgeo.org/pipermail/board/2014-July/011785.html vote] in July 2014.'''
  
 
= General Process =
 
= General Process =
  
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Each year some number of new charter members are nominated and elected by the OSGeo charter members, in a process operated by the [[Chief Returning Officer]] (CRO).  The number of new members will be between 10% and one third of the existing charter membership count as decided by the board. Read more about the role of charter members on the OSGeo portal page http://www.osgeo.org/membership.
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Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the [[Chief Returning Officer]] (CRO).   
  
 
== Nominations ==
 
== Nominations ==
  
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# The nominations period should be roughly 1 week, and should be announced by the CRO on the OSGeo announce and discuss lists.   
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# The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.   
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# Nominations for charter membership should be sent to the CRO (at cro@osgeo.org).  
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# An existing [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] can nominate potential new Charter Member(s).
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# Anyone who is not already a charter member is a potential nominee.  
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# Nominees should meet the [http://wiki.osgeo.org/wiki/Membership_Process#Positive_Attributes Positive Attributes] for Charter Members.
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# The CRO should verify with the nominee that they are willing to stand for the election. This should include an explanation of charter membership responsibilities.   Once confirmed, the CRO should forward the nomination to the OSGeo discuss list. No seconder is required.
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# A person may ask a  [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] who can vouch for the [http://wiki.osgeo.org/wiki/Membership_Process#Positive_Attributes Positive Attributes] of the person to nominate them.
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# All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.  
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# Nominations for charter membership should be sent to the CRO (at cro@osgeo.org). The nomination may reference a candidate's [[OSGeo Advocate]] profile if it exists. (The nominee may wish to create or update their profile beforehand).
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# Anyone who is not already a charter member is a potential nominee.
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# The CRO should verify with the nominee that they are willing to stand for the election. This should include an explanation of charter membership responsibilities. Once confirmed, the CRO should forward the nomination to the OSGeo discuss list. No seconder is required.
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# All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
 
# Once all the nominations close, a summary of charter candidates will be prepared and posted by the CRO to the OSGeo discuss list.
 
# Once all the nominations close, a summary of charter candidates will be prepared and posted by the CRO to the OSGeo discuss list.
  
 
== Voting ==
 
== Voting ==
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Until 2013 elections were a completely manual process. For the 2014 elections we intend to introduce an [[Electronic Voting]] process to automize some of the tasks involved.  
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# Voting occurs roughly one week after nominations close.  
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From 2014 elections make use of an [[Electronic Voting]] process.
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# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info.  
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# Each charter member will have one vote per nominee
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# Voting occurs for approximately one week, following the closing of nominations.
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# The vote is sent as an email with one nominee name per line.
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# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info. This will happen before the voting period starts.
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# All votes will be sent to cro@osgeo.org, which is archived and forwarded to the CRO for counting.
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# Each charter member will receive an email with a personalized url to access the [[Electronic Voting]] system.
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# Charter members may apply all their votes to a single person or distribute them in integral amounts over multiple candidates.  
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# Charter members then vote (Yes/No/Abstain) for all nominated charter members.
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# The voting period is roughly 1 week long.
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# After a successful registration of the vote, an email will be sent to the Charter Member to confirm the vote has been registered.
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# Once complete the CRO tallies votes and the new charter membership are assigned to the candidates with the most votes.
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# Each candidate with more YES votes than NO votes, and greater than 5% of voting charter members voting YES for them, will be included as new charter members.
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# In case of a vote tie, the CRO will use some suitable random method to select from the tied candidates to fill the new positions.
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# The voting period is approximately 1 week long.
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# The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:  
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# Once the voting period is over, the CRO tallies votes and assigns (charter or board) membership to the candidates with the most votes (depending on the positions being voted on).  
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* [http://www.osgeo.org/content/foundation/members/voting_members.html OSGeo web site]
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# The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:
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* [[Board of Directors]] Wiki page
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#* [http://www.osgeo.org/content/foundation/members/voting_members.html OSGeo web site]
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* Publish the results on the corresponding [[:Category:Elections]] results page.
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#* Publish the results on the corresponding [[:Category:Elections]] results page.
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* Update the board-priv alias on the OSGeo mail server
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# The CRO will invite new charter members to update (or create) their OSGeo Advocate profile, as per: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Process_for_becoming_an_OSGeo_Advocate
  
 
= Positive Attributes =  
 
= Positive Attributes =  
  
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Previously suggested (but unofficial) membership selection criteria include:
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Recommended membership selection criteria include:
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* Previous participation in or support of OSGeo activities
 
* Previous participation in or support of OSGeo activities
 
* The person should already have made a contribution to free and open source geospatial software, education or open data.
 
* The person should already have made a contribution to free and open source geospatial software, education or open data.
 
* The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
 
* The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
 
* Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
 
* Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
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* Members selected should provide a diversity of geographic representation in the Foundation.
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* Members selected should provide a diversity of geographic regions, diversity of projects, diversity of programming languages and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
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* Members selected should provide representation of a diversity of projects. For instance, we have a strong desire to see the "Java tribe" well represented in the Foundation and support for all platforms.  We don't want the membership dominated by folks from just one project.
 
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* Members selected should provide representation of a diversity of interests (e.g., corporate, hobbyist, educational, scientific).
 
 
* Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
 
* Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
  
 
[[Category:Membership]]
 
[[Category:Membership]]
 
[[Category:Elections]]
 
[[Category:Elections]]

Revision as of 03:52, 10 July 2014

Approved by board vote in July 2014.

General Process

Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the Chief Returning Officer (CRO).

Nominations

  1. The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.
  2. An existing charter member can nominate potential new Charter Member(s).
  3. Nominees should meet the Positive Attributes for Charter Members.
  4. A person may ask a charter member who can vouch for the Positive Attributes of the person to nominate them.
  5. Nominations for charter membership should be sent to the CRO (at cro@osgeo.org). The nomination may reference a candidate's OSGeo Advocate profile if it exists. (The nominee may wish to create or update their profile beforehand).
  6. Anyone who is not already a charter member is a potential nominee.
  7. The CRO should verify with the nominee that they are willing to stand for the election. This should include an explanation of charter membership responsibilities. Once confirmed, the CRO should forward the nomination to the OSGeo discuss list. No seconder is required.
  8. All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
  9. Once all the nominations close, a summary of charter candidates will be prepared and posted by the CRO to the OSGeo discuss list.

Voting

From 2014 elections make use of an Electronic Voting process.

  1. Voting occurs for approximately one week, following the closing of nominations.
  2. The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info. This will happen before the voting period starts.
  3. Each charter member will receive an email with a personalized url to access the Electronic Voting system.
  4. Charter members then vote (Yes/No/Abstain) for all nominated charter members.
  5. After a successful registration of the vote, an email will be sent to the Charter Member to confirm the vote has been registered.
  6. Each candidate with more YES votes than NO votes, and greater than 5% of voting charter members voting YES for them, will be included as new charter members.
  7. The voting period is approximately 1 week long.
  8. Once the voting period is over, the CRO tallies votes and assigns (charter or board) membership to the candidates with the most votes (depending on the positions being voted on).
  9. The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:
  10. The CRO will invite new charter members to update (or create) their OSGeo Advocate profile, as per: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Process_for_becoming_an_OSGeo_Advocate

Positive Attributes

Recommended membership selection criteria include:

  • Previous participation in or support of OSGeo activities
  • The person should already have made a contribution to free and open source geospatial software, education or open data.
  • The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
  • Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
  • Members selected should provide a diversity of geographic regions, diversity of projects, diversity of programming languages and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
  • Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
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