Difference between revisions of "Belgium/FOSS4G 2015 Organisation"
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**Recruit vulonteers | **Recruit vulonteers | ||
| − | = Tasks & | + | = Tasks & Volunteers = |
| − | |||
==Session Chairs== | ==Session Chairs== | ||
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**Provide signalisation to the different rooms and programme at the doors of the different rooms | **Provide signalisation to the different rooms and programme at the doors of the different rooms | ||
**Prepare all printed material | **Prepare all printed material | ||
| − | |||
= Schedule = | = Schedule = | ||
Revision as of 06:23, 18 September 2015
Main topics where chairs/heads needed
Conference Chair
- TBD
- Tasks
Chair of program committee
- TBD
- Tasks
- Decide which presentations are included in the program
- Put together the program / schedule
- Call for papers
Financial Issues
- TBD
- Tasks
- Budget
- Follow-up
Sponsorship & Exhibition
- TBD
- Communication with sponsors
- Exhibition stand plan
- Accompany the exhibitors to their stand
Catering
- TBD
- Communication with catering
Code Sprint
- TBD (Brussels open data?)
Technical Infrastructure
- TBD
- Support technical issues during the event
- Printer at the venue
Volunteer Chair
- Oliver May
- Hand out t-shirts / badges for the volunteers
- Recruit vulonteers
Tasks & Volunteers
Session Chairs
- Session chairs serve as the "master of ceremonies" for one 90 minute session of presentations. Each session has three 25 minute presentations, with a 5 minute question-and-answer period after each. Chairs are expected to:
- introduce the speakers,
- ensure each speaker stays within his or her 30 minute combined presentations-plus-questions presentation limit,
- ensure the next presentation starts promptly as scheduled, and
- occasionally read off a few reminders and announcements at the end of the session.
- Session chairs:
- Morning sessions
- Plenary Opening: TBD
- Session 1 (Main track 11h): TBD
- Session 2 (Side track 11h): TBD
- Session 3 (Side track 11h): TBD
- Afternoon sessions
- Session 4 (Main track 14h): TBD
- Session 5 (Side track 14h): TBD
- Session 6 (Side track 14h): TBD
- Plenary Closing: TBD
- Morning sessions
On call - Runner
- Tasks
- Checks that all sessions start at the correct time, and that the chairs are available
- Communication between sessions if needed
- Fix technical issues if session chair can't fix
Volunteer tasks
- Entrance / Hand out badges
- Hand out goodie bags / programme
- t-shirts at entrance
- food bracelets
Other tasks
- Provide signalisation to the different rooms and programme at the doors of the different rooms
- Prepare all printed material
Schedule
| Time Slot | Program | Entrance | Main room chair | First room chair | Second room chair | On Call |
|---|---|---|---|---|---|---|
| 8:00 - 9:30 | Setup exhibition & entrance | TBD | - | - | - | - |
| 9:30 - 10:30 | Morning plenary | TBD | TBD | - | - | - |
| 10:30 - 11:00 | Coffee break | TBD | - | - | - | - |
| 11:00 - 12:30 | Morning sessions | TBD | TBD | TBD | TBD | TBD |
| 12:30 - 14:00 | Lunch break | TBD | - | - | - | - |
| 14:00 - 16:00 | Afternoon sessions | TBD | TBD | TBD | TBD | TBD |
| 16:00 - 16:30 | Coffee break | TBD | - | - | - | - |
| 16:30 - 17:00 | Closing plenary | TBD | TBD | - | - | - |
| 17:00 - 19:99 | Networking | TBD | - | - | - | - |