OSCON 2017 Booth

Organizing the OSGeo Booth at OSCON.

Event days

Full conference: May 8-11

Tutorials: May 8 & 9

Keynotes & Sessions: May 10 & 11

Exhibit hall: evening of May 9 - May 11

Event contact

OSCON POC: Ashley Thompson | Senior Sales Associate, Conferences | O'Reilly Media, Inc.

OSGeo POC: Sarasafavi

Floor Plan

• • Booth location updated 28 APR**

AT OSCON OSGeo has booth 323-10, located in section 323 (the Non-Profit Pavilion).

For full floorplan, see http://www.expocad.com/host/fx/oreilly/17ausos/default.html

Booth Structure

Non-profit tabletop space includes:

(1) One, draped 4' counter-height table in the OSCON Expo Hall (tabletop dimensions are 48"W x 24"D)

(2) Chairs

(1) Easel-back ID sign printed with organization name.

Black carpet installed for all the non-profit areas (no color changes available)

tabletop space does NOT include electrical power or internet access, however both are available for a fee and can be ordered from the Austin Convention Center ... There will also be free attendee wifi available in the Expo Hall, but OSCON cannot provide any guarantees on availability or bandwidth of this service if used

Booth Size

48"W x 24"D; "counter-height" 1 table, 2 chairs

Volunteers

• Sarasafavi
• Thea Aldrich
• Erik Friesen

Schedule

Exhibit hall schedule:

May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)

May 11: 10:00AM - 4:30PM

Day	Hours
Tuesday May 9	14:00	booth setup
Wednesday May 10	10:00-17:45	Regular hours
Wednesday May 10	17:45-19:00	Booth Crawl
Wednesday May 10	~19:00	OSGeo Volunteer Dinner (sponsored by Boundless)
Thursday May 11	10:00-16:30	Regular hours
	TBD	Move out

Signup Schedule Booth attendance volunteers

Day	Hours	What	Booth Team (2-3persons/slot)	Special activity
Tuesday May 9	08:00-16:30	Expo Hall open for booth setup
Wednesday May 10	10:00-17:45	Regular hours
Wednesday May 10	17:45-19:00	Booth Crawl
Thursday May 11	10:00-16:30	Regular hours
Thursday May 11	16:30-2100	Move out

Equipment

Possible needs
   

• Power? We have obtained budget for power, expected costs $100-200 USD.
• Laptops? Sara/Thea asked to bring laptop (showing osgeo website or osgeo live documentation as a conversation reference).
• Monitors? None provided/shipped. If one can be brought "from work"
• Drape? none
• Banner? Helena has the nearest banner, however the "table layout" provided does not have a an opportunity for use.
• stickers to be printed (preferably locally)
  

Stickers have been sent by Astrid.

• OSGeo Flyer(s) to be printed (preferably locally)
  

Local printing available, contacting Astrid for details on what to print.

BELOW: OLD FOSS4G INFO, MAY BE OF USE:

• Banners to be printed locally:

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
I suggest both: OSGeo_popup and OSGeo_popup2
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)

• Brochure:

Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf
(this is single A4 back and front)
New brochure to be printed locally
I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.

• Table runner

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
If printer is able to print on cloth, you could order:
OSGeo_tablerunner to be designed
Please check with printer if PDF or SVG file format required

• CD Live disk/stick (latest version?)

http://svn.osgeo.org/osgeo/marketing/disk/
Per FOSS4G 2016 this was 10.0 version
Stick minumum memory: ?
Logo to be printed on it.
Amount: ?? (e.g. 50% selfstarting)

Presentations & Activities

TBD

Other Considerations

• Good reading: Running Conference Booths
• Operate OSGeo Booth