FOSS4GUK 2020 Online - Lessons Learnt

This is a draft at the moment!

Summary

FOSS4GUK 2020 Online was hosted by the OSGeo:UK committee on 17th June 2020 from 9.00am to 17.30pm UTC+1

The event was free to attend with all of the costs (see below) funded from OSGeo:UK reserves.

Delegates

• 1,000 people registered
• We estimate about 600 attended
• Maximum number online at any time was 460, minimum was 205
• Delegates from 77 countries
  • 48% from GB, 8% UK, 4% India

Programme

• 3 streams running for the whole day (except during keynotes)
  • 2 keynotes
  • 29 talks and demos
  • 4 Lightning talks
• 38 Speakers (10 women)
• Coffee bar stream where delegates could hang out and chat (not heavily used)

Finances

• The only costs were the fees for the zoom account for 1 month: £198
• Delegate donations:
  • OSGeo:UK 63 individual donations - gross £1,810, net after Paypal fees £1,744 (as of 2020-06-20)
  • MapAction ?

Tech and tools

Choice of video conferencing platform

What we looked at

What we learnt

Why we chose zoom

Tiny number of complaints, no problem on the day

Options for the future

Eventbrite

The pros and cons

Free if you don't charge

A bit pricey for low cost tickets

OK email

Easy to capture data like permission for further FOSS4G mailing, country

Alternatives?

WhatsAppp

Team comms

Volunteers Group, could have considered a speakers group

Seems almost everyone uses

Twitter

not everyone is on twitter despite what we think

Event structure

3 streams plus coffee bar, describe how it worked

Link to programme

Hosts and co-hosts

Link to Guide

Recording and publishing

automatic recording helps

What worked

List our reflections

What didn't work

List our reflections