Face to Face Meeting Summer 2006

Meeting

The board has been discussing the idea of getting people together for a face-to-face meeting to establish, and work on, priorities. A meetup / workshop needs clear goals. If we could set them, this could be a really useful occasion.

When and Where

June 11th and 12th at the Autodesk San Rafael offices.

This is just preceeding the Where 2.0 conference June 13/14 in San Jose which is relatively nearby. (According to Google, San Rafael to San Jose is 67 miles / 74 minutes.)

Attendees

Board members and committee members of VisCom, WebCom and the Fundraising committees are encouraged to attend.

• Frank Warmerdam will attend.
• mpg will attend (VisCom)
• Arnulf Christl will attend
• Jo Walsh will attend
• Dave McIlhagga will attend - likely arrive Sunday AM
• Gary Lang will attend
• Tyler Mitchell will attend (also from VisCom)
• Mark Lucas will attend
• Chris Holmes will attend
• please add availability for other people

Goals

For a one- or two- day meeting there need to be clear goals identifiable.

WebCom

• OSGeo Web style established.
• Project style guidelines.
• Content plan completed.

Board

• Briefing by Mark Lucas on open source related activities within DOD.
• Develop a 2005/2006 budget.
• General strategy discussions.
• Discuss the stated priorities and how we meet them
• Make sure that the VisCom is as focused on promoting OSGeo projects as it is OSGeo itself, (if not more?)
• Try to reach consensus on new projects to admit to incubation.
• Discuss ideas for starting cross-collaboration between projects

VisCom

• Prepare conference presentation materials (for Where 2.0, and more general use).
• General strategy discussions.
• Outreach strategy

FunCom

• Develop sponsorship model
• Identify sources of income

Lodging and Travel

• See Itineraries section below for other attendee arrival times/places
• What hotels are near to venue?
  • Embassy Suites is next door to Autodesk HQ. Use Autodesk Corporate rate of $119.
  • Embassy Suites
• Best way to get from SFO to San Rafael?
  • From SFO to Central San Rafael Transit Center by Marin Airporter Marin Airporter Service (approx. 50 minutes) for $17
  • Then take taxi from Central San Rafael Transit Center to Embassy Suites (5-10 minutes) approx. $10
  • Meet up at SFO or SJC to share rental (see Itineraries below)
• Best way to get from San Rafael to San Jose at end of meeting? Share a bus/van?

Itineraries

Possibly futile attempt at collaborative scheduling as follows:

Saturday, June 10 (day before meeting)

• 5:00 pm - mpg arrives SJC
• 5:30 pm - mpg drives to San Rafael with pickups at SFO (space available, will rent large car if needed)
• 5:00 pm - TM arrives SFO would like to catch/share ride to San Rafael
• 12:15 pm - cholmes arrives OAK, spends day with friends.

Sunday, June 11 (1st meeting day)

• morning - cholmes is looking for a ride to San Rafael from SF area
• 11:00 pm - mlucas arrives SFO, rents car, drives to San Rafael

Monday, June 12 (2nd meeting day)

• evening - mpg drives to Where 2.0 (space available, will rent large car if needed)
• evening - mlucas drives to Where 2.0 " "
• evening - cholmes rides with one of the above to Where 2.0

Tuesday, June 13 (day after meeting)

• Where 2.0

Wednesday, Jun 14

• Where 2.0
• evening - mlucas drives to SFO to catch a 10pm flight