FOSS4G 2014 Planning Meeting 18th November

FOSS4G LOC Planning Meeting Renewable Funding November 18, 2013 5:45-7:30

== NOTE: Next meeting will be Monday(?) December 2nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year. ==

Attending:

• In the room: Molly, Darrell, Reid
• On the phone: Eli, Matt, Tanya, Neil, Greg

Agenda

• See also previous meeting notes, FOSS4G 2014 Planning Meeting 12th November

• Platform for managing paper submissions
  • Molly presented on several options
  • We can expect 400+ submission
  • Need to check if there is existing community voting method

• WhereCampPDX co-location with Code Sprint
  • Reid gives some background on Eliot Center and wifi provider
  • Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies
  • Previous year's budget link to get added here _______ or sent to list
  • Mostly dedicate code sprint space (shared for morning announcements and lunch)
  • Not necessarily combined registration
  • Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food
  • Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party

• logo design process
  • Timeline will be sent to list (December 23rd for final)
  • concept research, send ideas starting now
  • PDX is (mostly) consensus for name

• Sponsorship updates
  • mountain theme, Mt. Tabor, St. Helen's
  • lists have been assembled, need to remove duplicates, update information

• GIS Day video

• Hotel
• Nottingham details coming in, FOSS4G2013_Cookbook
• ORURISA coordination?
• Website