Board Meeting 2024-03-26

This board meeting is scheduled Tuesday 26 March 2024 at 18:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2024-02-27
4. Community project TorchGeo accepted into incubation with Brian Hamlin as mentor [1]
5. FOSS4G 2026 [2]
6. FOSS4G 2024 Status
7. Formation of OSGeo Nepal chapter [3]
8. GRASS Community Meeting budget [4]
9. FOSS4G-Europe 2024 TGP application [5]
10. OSGeo Website (or UserID) initiative [6]
11. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Marco
• Attending: Mike, Vicky, Tom, Angelos, Marco, Jeroen, Ariel, Codrina
• Guests: Besfort, Scott, Andrea, Tatiana, Vasile

Review and approve past minutes

• Board_Meeting_2024-02-27
• Motion passed on Loomio: https://www.loomio.com/p/HwBP4dMU/motion-to-approve-meeting-minutes-from-board-meeting-2024-02-27

Community project TorchGeo accepted into incubation with Brian Hamlin as mentor

• https://www.osgeo.org/projects/torchgeo/
• https://trac.osgeo.org/osgeo/ticket/3150
• https://lists.osgeo.org/pipermail/board/2024-March/013504.html
• ACTION: Angelos to make a Loomio motion (Done)
• Motion open on Loomio: https://www.loomio.com/p/va4hL6xb/motion-to-accept-torchgeo-for-incubation-with-brian-hamlin-as-mentor

FOSS4G 2026

• https://lists.osgeo.org/pipermail/board/2024-March/013495.html
• Jeroen: proposes moving the proposal schedule to earlier. Would like to have more than 1 year to organize.
• Marco: would also be interesting for end users in knowing further ahead where FOSS4G will be.
• Besfort: agrees it is a good idea
• Vasile:
  • Uncertainty grows if you’ve 2 years in advance. Some people are also scared of planning so long into the future.
  • We never had anyone reusing a failed bid
  • We need to change some things but need to be careful
  • We need to do something to enhance the vote participation
• Jeroen: should we open the committee to non past chairs
• We need to request non voters if they want to step down
• Extending voting times was not perceived well by the bidders. We should stick to the process.
• Lets have this discussion again dk
• ACTION CC: Ask CC members if they wish to remain active and involved or prefer to step down.
• ACTION: organize a dedicated meeting within the next 2 months

FOSS4G 2024 Status

• LOC presentation
• Early bird registration starts 6 june 2024 and ends 23 August 2024 (Codrina requests to change this so people still have a chance to register at early bird rate when their presentation or workshop has been accepted)
• Regular 26/8-01/12
• Call for Talks & Workshops starts 5 May 2024 and ends 24/8
• Academic papers starts 5 May 2024 and ends 8/8
• ACTION: Angelos to make a Loomio motion about the Brazil Local Chapter. (Done)
• Motion on Loomio: https://www.loomio.com/p/rZcl8Rxt/motion-to-approve-local-chapter-in-brazil-with-tatiana-par-m-de-freitas-as-representative

OSGeo Website (or UserID) initiative

• https://lists.osgeo.org/pipermail/board/2024-March/013486.html
• Discussion about Scott’s e-mail regarding the website. Scott participates in the board meeting.

Scott would like to actively engage in the process to get a better understanding of what can drive end users to become active OSGeo members. This could be done through e.g. surveys among users at different events. Jeroen welcomes the action.

• Action to be continued at the marketing committee level.

FOSS4G-Europe 2024 TGP application

• https://lists.osgeo.org/pipermail/board/2024-March/013487.html
• ACTION: Angelos to make a Loomio motion (Done)
• Motion open on Loomio: https://www.loomio.com/p/7Hn0ihaW/motion-to-approve-3000-for-foss4g-europe-2024-tgp

Formation of OSGeo Nepal chapter

• https://lists.osgeo.org/pipermail/board/2024-March/013488.html
• ACTION: Angelos to make a Loomio motion (Done)
• Motion open on Loomio: https://www.loomio.com/p/IPsweZyh/motion-to-approve-local-chapter-in-nepal-with-kshitij-raj-sharma-as-representative

GRASS Community Meeting budget

• https://wiki.osgeo.org/wiki/GRASS_GIS_Community_Meeting_2024:_Budget
• ACTION: Angelos to make a Loomio motion (Done)
• Motion open on Loomio: https://www.loomio.com/p/W9Qz5cf1/motion-to-approve-5-500-for-the-grass-community-meeting-2024-budget

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, Jitsi meeting

Next meeting

• Board Meeting 2024-04-30