OSCON 2017 Booth

Organizing the OSGeo Booth at OSCON.

Event days

Full conference: May 8-11

Tutorials: May 8 & 9

Keynotes & Sessions: May 10 & 11

Exhibit hall: evening of May 9 - May 11

Event contact

Ashley Thompson | Senior Sales Associate, Conferences O'Reilly Media, Inc.

Floor Plan

AT OSCON OSGeo has booth 109-7, located in section 109 (the Non-Profit Pavilion).

For full floorplan, see http://www.expocad.com/host/fx/oreilly/17ausos/default.html

Booth Structure

Non-profit tabletop space includes:

(1) One, draped 4' counter-height table in the OSCON Expo Hall (tabletop dimensions are 48"W x 24"D)

(2) Chairs

(1) Easel-back ID sign printed with organization name.

Black carpet installed for all the non-profit areas (no color changes available)

tabletop space does NOT include electrical power or internet access, however both are available for a fee and can be ordered from the Austin Convention Center ... There will also be free attendee wifi available in the Expo Hall, but OSCON cannot provide any guarantees on availability or bandwidth of this service if used

Booth Size

X m x X m

Volunteers

• Sara Safavi
• Thea Aldrich
• TBD

Schedule

Exhibit hall schedule:

May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)

May 11: 10:00AM - 4:30PM

Day	Hours
Tuesday May 9	Evening; TBD	possible setup
Wednesday May 10	10:00-17:45	Regular hours
Wednesday May 10	17:45-19:00	Booth Crawl
Thursday May 11	10:00-16:30	Regular hours
	TBD	Move out

Equipment

Possible needs:
   

• Poster?
• Flyer console (to be bought)
• laptops/monitors?: there is not much pace
• 1 high table? drape? 2 stools/chairs? banner (1 FOSSGIS, 1 to be made), cloth banner ceiling (FOSSGIS)
• screen? wired internet?

Please note: per july 2017 a new logo design and collateral update is under way

• stickers to be printed (preferably locally)
• OSGEo Flyer(s) to be printed (preferably locally)

• Banners to be printed locally:

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
I suggest both: OSGeo_popup and OSGeo_popup2
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)

• Brochure:

Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf
(this is single A4 back and front)
New brochure to be printed locally
I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.

• Table runner

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
If printer is able to print on cloth, you could order:
OSGeo_tablerunner to be designed
Please check with printer if PDF or SVG file format required

• CD Live disk/stick (latest version?)

http://svn.osgeo.org/osgeo/marketing/disk/
Per FOSS4G 2016 this was 10.0 version
Stick minumum memory: ?
Logo to be printed on it.
Amount: ?? (e.g. 50% selfstarting)

Presentations & Activities

TBD

Other Considerations

• Good reading: Running Conference Booths
• Operate OSGeo Booth

Day	Hours	What	Booth Team (2-3persons/slot)	Special activity
Wednesday August 24	8:30-8:45	Move in / Set up			Wednesday August 24	8:45-10:45	Attendance