Project Graduation Checklist

The official copy of this document lives at http://www.osgeo.org/incubator/process/project_graduation_checklist.html

Document Status

IncCom Document Number: X

Version: 2.0. Updates since 1.0 are in red.

Last Updated: February 2010.

Status: draft

Purpose

The purpose of this checklist is to determine whether an Incubator Project produces quality products, remains true to its stated licence and is sustainable. Satisfying this checklist is a pre-requisite for graduation.

A project should have institutionalized the processes in this list or provide justification why the process is not used.

Terms and Definitions

Mentor

A member of the Incubation Committee chosen to assist a Project through the Incubation Process.

Institutionalized Process

A documented process which which addresses a need and is actively in use. It typically takes months before a process becomes institutionalized. A more detailed definition of institutionalization is found in the Capability Maturity Model (CMMI) - "Generic Goal 2: Institutionalize a Managed Process"

Checklist

License

1. The code has been adequately vetted to assure it is all properly licensed (a.k.aas per a provenance review).
2. All code contributors have agreed to abide by the project's license policy, and this agreement has been documented and archived.

Processes

1. The project has a suitable governance policy and project management committee established that ensures decisions are made, documented and adhered to?Cameron Shorter comment: "suitable" is not defined and doesn't add value to the sentence.
2. The developer community works in a healthy way, open to input, new members and reaching consensus on decisions. Ideally, the developers come from a diversity of backgrounds as there will be a greater variety of technical visions and the project is more resilient to a sponsor leaving.
3. The project has documented its management processes. This is typically done within a Developers Guide or Project Management Plan.
4. The project has code under configuration managementcontrol. Eg, subversion.
5. The project uses an issue tracker and keeps the status of the issue tracker up to date.
6. The project maintains transparency by using uses public communication channels. Eg archived email lists.

Quality Control

Cameron Shorter comment: Quality requirements have been moved into this section.

1. The project has comprehensive user documentation.
2. The project has comprehensive developer documentation.

# The project has an automated build process. Cameron Shorter comment: Covered by following line.

1. The project follows a documented manages quality process. Ideally, this includes both automated and manual testing.an automated test system.
2. The project followshas a defined release process which includes extensive testing before releasing a stable release.

Cameron Shorter comment: At a later stage, it would be good to expect OSGeo projects to maintain a periodic stable release schedule, ideally linked in with distribution release cycles. However, I don't think we have reached that level of maturity across our projects yet.

Marketing

1. Marketing material has been created about the project for the OSGeo Marketing Committee. (can we assume pdf handout, presentation slides and a feature matrix?)
2. Stable version(s) of executable applications are bundled with appropriate distributions, (eg: OSGeo-Live, DebianGIS, UbuntuGIS, osgeo4w, etc.)