Belgium/FOSS4G 2015 Organisation

Main topics where chairs/heads needed

Conference Chair

• TBD
• Tasks

Chair of program committee

• TBD
• Tasks
  • Decide which presentations are included in the program
  • Put together the program / schedule
  • Call for papers

Financial Issues

• TBD
• Tasks
  • Budget
  • Follow-up

Sponsorship & Exhibition

• TBD
  • Communication with sponsors
  • Exhibition stand plan
  • Accompany the exhibitors to their stand

Catering

• TBD
  • Communication with catering

Code Sprint

• TBD (Brussels open data?)

Technical Infrastructure

• TBD
  • Support technical issues during the event
  • Printer at the venue

Volunteer Chair

• TBD
  • Hand out t-shirts / badges for the volunteers
  • Recruit vulonteers

Tasks & Vulonteers

Session Chairs

• Session chairs serve as the "master of ceremonies" for one 90 minute session of presentations. Each session has three 25 minute presentations, with a 5 minute question-and-answer period after each. Chairs are expected to:
  • introduce the speakers,
  • ensure each speaker stays within his or her 30 minute combined presentations-plus-questions presentation limit,
  • ensure the next presentation starts promptly as scheduled, and
  • occasionally read off a few reminders and announcements at the end of the session.

• Session chairs:
  • Morning sessions
    • Plenary Opening: TBD
    • Session 1 (Main track 11h): TBD
    • Session 2 (Side track 11h): TBD
    • Session 3 (Side track 11h): TBD
  • Afternoon sessions
    • Session 4 (Main track 14h): TBD
    • Session 5 (Side track 14h): TBD
    • Session 6 (Side track 14h): TBD
    • Plenary Closing: TBD

On call - Runner

• Tasks
  • Checks that all sessions start at the correct time, and that the chairs are available
  • Communication between sessions if needed
  • Fix technical issues if chair can't fix

Volunteer tasks

• Hand out badges / goodie bags / programme / t-shirts at entrance (2~3 Persons - Full day)

Other tasks

• • Provide signalisation to the different rooms and programme at the doors of the different rooms
  • Prepare all printed material