Board Meeting 2015-07-17

This board meeting is scheduled for the 17th of July 2015 at 16.00 UTC during FOSS4G-Europe, with follow up voting by email.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2015-06-18
• brief treasurer report
• FOSS4G 2015 update
• FOSS4G 2016 update
• request to form a new CodeOfConduct Committee
• 2015 elections
• add your items here

Items from past meetings

• Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
• Updating/Recording accurate foundation officers
  • Website committee chair not active (according to the chair)
  • Geodata committee not actively used (according to the chair)
  • Marketing committee without a chair
• Updating/Recording accurate local chapters
• Agree on 5-level project evaluation as proposed by Cameron [1]
• OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
• [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

• Attending: Jeff, Jachym, Vasile, Anne, Maxi, Jorge, Mike (hangout)
• Presiding: Jeff
• Scribing: Jeff

Motions (confirmed by email)

Motion	+1	0	-1	Abstain	Passed?	Notes
Approve past meeting's minutes	7	x	x	x	YES

Full, raw minutes notes

FOSS4G 2015 update

• seed funding agreement modified by Sanghee and Jeff during FOSS4G-Como, in terms of handling a financial loss. To be shared with the Board privately.

• registrations currently around 280

FOSS4G 2016 update

• planning meeting held during Como event

request to form a new CodeOfConduct Committee

 - Board appreciates proposed CoC committee
   - 2 points must be clarified:
      1) changes needed to structure:
          - there should be no limitation on # of members (as other committees)
          - need to name chair of committee
          - should propose/vote in new members
      2) changes needed to scope: 
          - committee reports about CoC incidents to the Board privately (board-priv mailing list)
          - actions are only taken by the OSGeo Board

2015 elections

• discussion on history of changes to elections
• Vasile showed a page with a module to test thresholds
• there seem to be several options for the elections process

 * leave as-is
 * change from 5% YES votes required to 50% or more YES votes required
 * specify how to handle the NO and ABSTAIN votes
 * change from YES/NO/ABSTAIN to a "1" or "0" 
 * change to accepting a % of members
 * other?

next meeting date/time

• 13 August @ 14:00 UTC