Board Meeting 2018-12-20

This board meeting is scheduled for the 20th of December 2018 at 20:00 - 22:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

This is a F2F video meeting happening on https://meet.jit.si/OsgeoBoard

Agenda

Current items

Items in italic are recurring at each meeting.

Note that this meeting is limited to 2 hours, and has as a priority on working on the Budget for 2019.

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes
  • Board_Meeting_2018-12-17
• Review actions from previous meeting
• Approve 2019 Minneapolis Community/Code Sprint [1]
  • Sprint Wiki Page
• Approve selection of Conference Committee for FOSS4G 2020 for Calgary [2]

Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:

• Draft budget OSGeo_Budget_2019 discussion and prep
• Events (Maria, Astrid)
  • Help local events
  • Travel Grant Program
• Standards and interoperability (Tom)
  • New OGC standards coming up
  • CITE certification
• Foundation function
  • Ongoing treasurer responsibility (Michael)
  • Ongoing secretary responsibility (Astrid)
  • Clarify expectations on OSGeo financial support (Maria, Jody)
• OSGeo Project (Angelos, Jody)
  • Contact projects
  • Work on project health status reports
  • Project pages, outreach information (Astrid )
• SAC (Angelos)
  • Contact to SAC, make sure SAC has what it needs to provide support to community
• Youth outreach (Victoria)
  • Involving more young people in OSGeo
  • GSoC and GCI
  • GeoForAll
  • Impact of this on growing the community
• Outreach and Advocacy (Astrid)
  • Work on marketing and events
  • Publishing event and project pages
  • Local chapters
• Professional relationships (Jody)
  • Manage relationships and Org to Org outreach
• add your priorities here

Minutes

• Chair: Jody
• Scribe: Angelos

Attending:

• Jody
• Angelos
• Maria
• Helena
• Mike
• Tom
• Victoria
• Astrid

Review and approve past minutes

Board_Meeting_2018-12-17

MOT1: Approve minutes from meeting 2018-12-17

• Jody: +1 (Initial motion)
• Mike: +1 (seconded)
• Tom: +1
• Helena: +1
• Angelos: +1
• Victoria: +1
• Maria: +1

Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17

Status: Open

Approve 2019 Minneapolis Community/Code Sprint

• https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019
• https://lists.osgeo.org/pipermail/board/2018-November/011803.html
• Jody presents briefly how the Codespring works (alternating NA and EU).
• Discussion about financial backstop of the Code Sprint.
• Discussion about potential travel grant program.
• Offering other type of help that is not strictly financial.
  • Marketing swag
  • Incuabtion projects
  • Board for partner relationships (such as OGC attendance)

MOT2: Approve Minneapolis OSGeo 2019 Code Sprint

• Jody: +1 (Initial motion)
• Mike: +1 (seconded)
• María: +1
• Helena +1
• Angelos +1
• Victoria +1
• Tom +1

Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint

Status: Passed during meeting.

FOSS4G 2020 for Calgary

• https://lists.osgeo.org/pipermail/board/2018-December/011900.html

MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary

• Mike: +1 (initial motion)
• María: +1 (seconded)
• Angelos: +1
• Tom: +1
• Helena: +1
• Victoria: +1
• Jody: +1

Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary

Status: Passed during meeting

Budget Work party

Events

• priorities:
  • TGP for events, marketing support, seed money for events
• discussion on osgeo growth
• material
• importance of travel in person
  • OSGeo representative idea, worth continuing
  • attend next board meeting
• how to encourage these to be successful
• age demographic
  • young women present
• visible diversity

sidebar: what can osgeo do for you financially

• events
• chapters

Local chapters

• We like to have local chapter independent to be effective in lobbying policy
  • For example being a Spanish organization
• Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming

Budget 2019 spreadsheet

• https://docs.google.com/spreadsheets/d/1-0QwHMy1TN_SPiFIJ_pq9RLzJVpGehsZEC7Dfc7mxLM/edit#gid=0

• Admin: Fine
• Travel:
  • Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
  • FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
• Event support: $7000
  • five events, 1000 per event
  • consider increasing, … 2000?

Partners

• IGU - osgeo present?
• ISPRS - 2020 (every four years)
• ICC - 2019 (every two years)
• booths can be very expensive - like $5k
  • Guido arranged booth swap previously?
  • How to staff the booth
• Talk at the events? Can we ask as a partner?
• Workshops at …
• How to attend
  • Assume five events? can we work from last year?
  • Check for GeoForAll? Check to with projects?
  • See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
• Some risk around ticket cost, may be higher than plane and accommodation