Board Meeting 2020-03-30
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This board meeting is scheduled Monday 30 March 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
Agenda
Current items
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- Potential COVID-19 affects on OSGeo activities and events.
- FOSS4G 2020 Calgary
- Athen's OSGeo Codesprint
- FOSS4G Europe 2020
- FOSS4G Oceania
- ...
- ISO/TC 211 liaison [1]
- Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget [2]
- Request from Maria Brovelli regarding UN Open GIs initiative
- December sprint application from Bolsena code sprint
- Boundless infrastructure transition: transfer of domains, blog, build, and repo
- GeoChiapas project and TPrize Challenge
- Spider - open Spatial data Infrastructure Education Network [3]
- Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
- Pista ng Mapa 2020 sponsorship request [4]
- They postproned their event, so no action needed here for now
- QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship cancelation
- No feedback from Lene on my emails yet
- Add more agenda items here...
Minutes
- Presiding: Till
- Scribing: Astrid
- Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky
- Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile
Review and approve past minutes
- Board_Meeting_2020-02-24
- moved it to loomio
Potential COVID-19 affects on OSGeo activities and events
FOSS4G 2020 Calgary
- Report from Jon Neufeld about the situation in Canada
- Question: Will people/sponsors come to the conference, will people travel in August 2019?
- If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
- Some money has already been spent. Maybe it can used for a later event
- LOC has to be asked to be part of the the team on a later event
- Questions:
- What is the opinion of the board?
- Can we postpone it to 2021? Or even 2022?
- It could depend on whether Argentina can postpone it to 2022
- What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment)
- April 24th change in the costs
- Options:
- Move Calgary to 2021, move Buenos Aires to 2022
- Move Calgary to 2022, keep Buenos Aires to 2021
- Cancel Calgary now(ish), go ahead with Buenos Aires 2021
- Possibilities should be discussed in the teams
- Next meeting should be in two weeks: 13. April UTC 16 Board_Meeting_2020-04-13 next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)
OSGeo Community Sprint 2020
- Report from Angelos
- https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
- It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
- Postponing would be the better option to keep the sponsors
- Suggestion to make a COVID-19 Online Community Sprint
- Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
- Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
- ATION ITEM Angelos Mail to TOSPrint list and discussion list
- ACTION ITEM Angelos contact municipality to find a new date
FOSS4G Europe 2020
- Report from Peteris (Chair)
- Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
- Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
- We could postpone it to 2021
- Autumn was discussed in the LOC and is not an option
- Team tries to run it this year if possible, still optimistic in the team
FOSS4G Oceania
- Suva, Fiji, 17-20 November 2020
- Still time to decide whether to cancel
- Steven Feldman will reach out to the team
Other impacts of COVID-19 to OSGeo
- Potentially review our budget
- No traveling, canceled community sprints
- Review the budget at the next meeting at April 13th
- Can we support the community in order to connect people?
- Ideas
- Online discussions?
- Unconference
- Mentorships
- Open Space with other OSGeo people
- Townhall idea
- With proposals about how to keep the OSGeo idea active in this times
- Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing?
- Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
- Open invite letter from the board - ACTION ITEM Codrina
- Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
- We will use: https://meet.jit.si/Osgeo and irc
ISO/TC 211 liaison
- [5]
- Liaison will last 2 years
- We have to fill a form
- https://www.iso.org/sites/directives/current/part1/index.xhtml#_idTextAnchor093
- Define a contact person for ISO: suggestion that everyone from the board could be contact person (ACTION ITEM Victoria will as whether that is possible)
- Motion 1: Motion to sign the liaison with ISO/TC 211
- Motion 1: Second Codrina
- ACTION ITEM Tom: put the motion on Loomio
Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget
- [6]
- Ask if the code sprint will take place.
- Budget is already approved.
- ACTION ITEM Astrid will write the e-mail to Jody
Request from Maria Brovelli regarding UN Open GIs initiative
- Make a motion on loomio (ACTION ITEM Angelos)
Boundless infrastructure transition
- transfer of domains
- blog
- build
- repo
- SAC Team is involved in the discussion and tasks
- ACTION ITEM Astrid will write the e-mail to Jody
GeoChiapas project and TPrize Challenge
- Mail GeoChiapas project and TPrize Challenge
- Board agrees in the meeting that Vicky can represent the board here
Spider - open Spatial data Infrastructure Education Network
- [7]
- Anyone from the OSGeo Community could act as advisory person
- ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)
FOSS4G 2016 about potential surplus
- Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
- Suggestion to vote on loomio
- ACTION ITEM Till: mail about it and the loomio vote
Pista ng Mapa 2020 sponsorship request
- [8]
- They postponed their event, so no action needed here for now
- ACTION ITEM mail: Astrid, Angelos
QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship
- Event is canceled
- cancelation
- ACTION ITEM mail to Lene: Astrid, Angelos
Next Meeting April 13 16 UTC
Actions
- Move action items to todo action list
- https://git.osgeo.org/gitea/osgeo/todo/issues/
- Action Item Angelos
- ISO Liaison https://git.osgeo.org/gitea/osgeo/todo/issues/68
IRC Log
- no irc log as video meeting