Difference between revisions of "Membership Process 2014"

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'''Approved by board [http://lists.osgeo.org/pipermail/board/2014-July/011785.html vote] in July 2014.'''
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#REDIRECT [[Archived]]
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'''Approved by board [http://lists.osgeo.org/pipermail/board/2014-July/011785.html vote] in July 2014. Please see [[Membership_Process]] for current procedure.'''
  
 
= General Process =
 
= General Process =
  
 
Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the [[Chief Returning Officer]] (CRO).   
 
Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the [[Chief Returning Officer]] (CRO).   
 
== Positions for recognised OSGeo Community Leaders ==
 
 
OSGeo aims to provide OSGeo Charter Membership to all recognised OSGeo community leaders who are nominated. Hopefully, sufficient positions are available. If there are more candidates than available, then membership will be allocated to the first to be nominated. Remaining nominees will be automatically offered to go through the standard voting process.
 
 
Recognised OSGeo Community Leaders are defined as people who have been '''voted''' into a position of authority within official OSGeo projects and committees. (This may refer to a current or previously held position).
 
 
Acceptable roles are currently limited to:
 
 
* Project Steering Committee member of a Graduated OSGeo Project
 
* Chair of Official Local Chapter, where the voting community includes at least '''3''' OSGeo charter members
 
* Chair of an OSGeo committee, where the voting community includes at least '''3''' OSGeo charter members
 
 
The application process for recognised OSGeo Community Leaders is the same as for other nominees.
 
  
 
== Nominations ==
 
== Nominations ==
  
 
# The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.   
 
# The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.   
# An existing Charter Member can nominate potential new Charter Member(s).
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# An existing [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] can nominate potential new Charter Member(s).
# Nominees should meet the [#Positive_Attributes Positive Attributes for Charter Members].
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# Nominees should meet the [http://wiki.osgeo.org/wiki/Membership_Process#Positive_Attributes Positive Attributes] for Charter Members.
# A person may ask a Charter Member who can vouch for the [http://wiki.osgeo.org/wiki/Membership_Process_2014#Positive_Attributes Positive Attributes] of the person to nominate them.
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# A person may ask a [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] who can vouch for the [http://wiki.osgeo.org/wiki/Membership_Process#Positive_Attributes Positive Attributes] of the person to nominate them.
 
# Nominations for charter membership should be sent to the CRO (at cro@osgeo.org). The nomination may reference a candidate's [[OSGeo Advocate]] profile if it exists. (The nominee may wish to create or update their profile beforehand).
 
# Nominations for charter membership should be sent to the CRO (at cro@osgeo.org). The nomination may reference a candidate's [[OSGeo Advocate]] profile if it exists. (The nominee may wish to create or update their profile beforehand).
 
# Anyone who is not already a charter member is a potential nominee.
 
# Anyone who is not already a charter member is a potential nominee.
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== Voting ==
 
== Voting ==
  
Up to 2013 elections were a completely manual process. From 2014 elections made use of an [[Electronic Voting]] process to automate some of the tasks.
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From 2014 elections make use of an [[Electronic Voting]] process.
  
 
# Voting occurs for approximately one week, following the closing of nominations.
 
# Voting occurs for approximately one week, following the closing of nominations.
# The CRO will allocate up to available positions for recognised OSGeo Community Leaders.
 
 
# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info. This will happen before the voting period starts.
 
# The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info. This will happen before the voting period starts.
# Each charter member will have as many votes as available positions.
 
 
# Each charter member will receive an email with a personalized url to access the [[Electronic Voting]] system.
 
# Each charter member will receive an email with a personalized url to access the [[Electronic Voting]] system.
# Charter members may apply all their votes to a single person or distribute them in integral amounts over multiple candidates.  
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# Charter members then vote (Yes/No/Abstain) for all nominated charter members.
 
# After a successful registration of the vote, an email will be sent to the Charter Member to confirm the vote has been registered.
 
# After a successful registration of the vote, an email will be sent to the Charter Member to confirm the vote has been registered.
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# Each candidate with more YES votes than NO votes, and greater than 5% of voting charter members voting YES for them, will be included as new charter members.
 
# The voting period is approximately 1 week long.
 
# The voting period is approximately 1 week long.
 
# Once the voting period is over, the CRO tallies votes and assigns (charter or board) membership to the candidates with the most votes (depending on the positions being voted on).  
 
# Once the voting period is over, the CRO tallies votes and assigns (charter or board) membership to the candidates with the most votes (depending on the positions being voted on).  
# In case of a vote tie, the CRO will use a suitable random method to select from the tied candidates to fill the new positions.
 
 
# The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:
 
# The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:
 
#* [http://www.osgeo.org/content/foundation/members/voting_members.html OSGeo web site]
 
#* [http://www.osgeo.org/content/foundation/members/voting_members.html OSGeo web site]
#* [[Board of Directors]] Wiki page
 
 
#* Publish the results on the corresponding [[:Category:Elections]] results page.
 
#* Publish the results on the corresponding [[:Category:Elections]] results page.
#* After the board vote, Update the board-priv alias on the OSGeo mail server to reflect the new board.
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# The CRO will invite new charter members to update (or create) their OSGeo Advocate profile, as per: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Process_for_becoming_an_OSGeo_Advocate
  
 
= Positive Attributes =  
 
= Positive Attributes =  
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* The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
 
* The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
 
* Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
 
* Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
* Members selected should provide a diversity of geographic representation in the Foundation.
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* Members selected should provide a diversity of geographic regions, diversity of projects, diversity of programming languages and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
* Members selected should provide representation of a diversity of projects and cross section of languages. We don't want the membership dominated by folks from just one project.
 
* Members selected should provide representation of a diversity of interests (e.g., corporate, hobbyist, educational, scientific).
 
 
* Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
 
* Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
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= Responsibilities =
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Official responsibilities for charter members are important, but relatively light. As of August 2014, they include:
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# Annually vote for OSGeo Board members.
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# Annually vote for new OSGeo Charter members.
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# Be aware of and protect against a hostile takeover of OSGeo. This threat is incredibly low but has been known to occur in other volunteer organisations.
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TBD: As of mid 2014, there has been some suggestions on board and discuss email lists about using web based voting tools to have OSGeo Charter members vote o specific OSGeo issues. Agreement and details are yet to be finalised.
  
 
[[Category:Membership]]
 
[[Category:Membership]]
 
[[Category:Elections]]
 
[[Category:Elections]]

Latest revision as of 21:23, 24 August 2019

Redirect to:

Approved by board vote in July 2014. Please see Membership_Process for current procedure.

General Process

Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the Chief Returning Officer (CRO).

Nominations

  1. The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.
  2. An existing charter member can nominate potential new Charter Member(s).
  3. Nominees should meet the Positive Attributes for Charter Members.
  4. A person may ask a charter member who can vouch for the Positive Attributes of the person to nominate them.
  5. Nominations for charter membership should be sent to the CRO (at cro@osgeo.org). The nomination may reference a candidate's OSGeo Advocate profile if it exists. (The nominee may wish to create or update their profile beforehand).
  6. Anyone who is not already a charter member is a potential nominee.
  7. The CRO should verify with the nominee that they are willing to stand for the election. This should include an explanation of charter membership responsibilities. Once confirmed, the CRO should forward the nomination to the OSGeo discuss list. No seconder is required.
  8. All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
  9. Once all the nominations close, a summary of charter candidates will be prepared and posted by the CRO to the OSGeo discuss list.

Voting

From 2014 elections make use of an Electronic Voting process.

  1. Voting occurs for approximately one week, following the closing of nominations.
  2. The CRO should ensure that all charter members receive the voting announcement - the OSGeo Secretary can provide a charter member list with contact info. This will happen before the voting period starts.
  3. Each charter member will receive an email with a personalized url to access the Electronic Voting system.
  4. Charter members then vote (Yes/No/Abstain) for all nominated charter members.
  5. After a successful registration of the vote, an email will be sent to the Charter Member to confirm the vote has been registered.
  6. Each candidate with more YES votes than NO votes, and greater than 5% of voting charter members voting YES for them, will be included as new charter members.
  7. The voting period is approximately 1 week long.
  8. Once the voting period is over, the CRO tallies votes and assigns (charter or board) membership to the candidates with the most votes (depending on the positions being voted on).
  9. The CRO will announce the selected charter members on discuss@lists.osgeo.org, update the official list with the Secretary, and update the following web pages:
  10. The CRO will invite new charter members to update (or create) their OSGeo Advocate profile, as per: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Process_for_becoming_an_OSGeo_Advocate

Positive Attributes

Recommended membership selection criteria include:

  • Previous participation in or support of OSGeo activities
  • The person should already have made a contribution to free and open source geospatial software, education or open data.
  • The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
  • Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
  • Members selected should provide a diversity of geographic regions, diversity of projects, diversity of programming languages and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
  • Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.

Responsibilities

Official responsibilities for charter members are important, but relatively light. As of August 2014, they include:

  1. Annually vote for OSGeo Board members.
  2. Annually vote for new OSGeo Charter members.
  3. Be aware of and protect against a hostile takeover of OSGeo. This threat is incredibly low but has been known to occur in other volunteer organisations.

TBD: As of mid 2014, there has been some suggestions on board and discuss email lists about using web based voting tools to have OSGeo Charter members vote o specific OSGeo issues. Agreement and details are yet to be finalised.