Board Meeting 2013-07-11

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This board meeting is scheduled for the 11th of July 2013 at 12.00 UTC on IRC and follow up voting on Skype or by email.


Agenda

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review and approve past minutes: Board Meeting 2013-06-13
  • Charter/Board elections update; Decision on how many new Charter Members are to be added (as per our by laws this year between 14 and 48)
  • support for QGIS HackFest (sept 12-16) email
    • asking for second installment: 750 USD
  • OSGeo Booth at Nottingham
    • Offer of booth from LOC; do we accept?
      • booth size needed?
      • Who to manage booth duty volunteers
        • possibly Jeff to setup wiki and distribute call-for-volunteers
  • OSGeo servers security issues
  • OSGeo Incubation Report 2013 Q2 IncCom_Report22 (ie chair reporting periodically - User:Jive )
    • Process stalled for long-term projects, recommend allowing projects to retire from incubation (and invite them to reapply when ready)
  • Changes needed to Elections process
  • Need to update bylaws http://www.osgeo.org/content/foundation/incorporation/bylaws.html
    • possible half-day virtual meeting to go through necessary changes?
    • suggestion by AdrianC: Board could produce an authoritative list of all the wiki pages considered to be approved amendments to the bylaws
  • Repairing the OSGeo Service Providers page
    • volunteers/funding specialists/something
    • UPDATE: IanEdwards joining WebCom to help with Drupal
  • OGC Board / OSGeo Board meetup in Nottingham
    • update from Arnulf?
    • OGC very keen for this
  • add your items here
  • Decide on who to report this meeting summary to the Discuss list
  • Schedule next meeting

Minutes

  • Attending: Jeff, Cameron, Anne, Jachym, Peter, Daniel
  • Presiding: Jeff
  • Scribing: Daniel

Assigned Tasks

  • Anne: Draft update of code sprint funding guidelines
  • Jeff: Coordinate planning/manning of the booth, involving community and local chapters
  • Daniel: (Treasurer) to handle payment of 750$ to QGIS hackfest


Motions

  • MOTION: I propose that OSGeo charter members [for 2013 election] be limited to X. Where X is 25 or 30. (Vote with the number)
    • 1/Cameron, all +1 for 30 new members
  • MOTION: to support the QGIS HackFest (sept 12-16) for a second installment of 750 USD
    • Jeff/1, all +1
  • MOTION: OSGeo to accept 2 Booth spaces from FOSS4G, and Jeff to coordinate manning of the booth.
    • 1/Cameron, all +1

Note: all motion confirmed by email vote from all board members on the board list

Full, raw minutes notes

  • [12:00 UTC] start
  • roll: Jeff, Cameron, Daniel, Anne, Peter, Jachym
  • [12:12] Charter member election: how many new members to add this year?
    • As per our bylaws it has to be between 14 and 48 this year
    • Discussion of pros and cons of larger vs smaller number, vs risk of unqualified nominations, vs charter membership being a high profile status or not
    • MOTION: I propose that OSGeo charter members [for 2013 election] be limited to X. Where X is 25 or 30. (Vote with the number)
      • 1/Cameron, all +1 for 30 new members
  • [12:33] OSGeo Booth at Nottingham FOSS4G
    • Received offer fo booth from LOC, do we accept?
    • Consensus is that we should have a booth, board and community members should share booth duty
    • Need a champion to coordinate volunteers and booth planning/setup, not a simple task
    • Suggestion that jmckenna can coordinate remotely, but ideally should tee up with someone local to help out.
    • Suggestion to involve local chapters: set up a rotation of local chapters holding down the fort
    • MOTION: OSGeo to accept 2 Booth spaces from FOSS4G, and Jeff to coordinate manning of the booth.
      • Cameron/1, all +1
  • [12:48] OSGeo servers security issue
    • Deferred to board list
  • [12:50] OSGeo Incubation Report 2013 Q2
    • http://wiki.osgeo.org/wiki/IncCom_Report22
    • TLDR: Waiting on the board for GeoMoose announcement, and listing project officers for GeoMoose and GeoServer. Rasdaman is getting close to completing incubation requirements, Optics and Zoo-Project have been quietly working away, while gvSig has a new mentor. Remaining incubation projects show no progress, with dropping TEAM Engine discussed. Landon has some ideas for promoting OSGeo Labs projects.
    • Jody will try to send this type of report each quarter
    • Some actions required by board for announcements and updates to official list of project officers to include GeoMoose and GeoServer officers
    • Suggestion to ping board list about those action items
  • [13:04] meeting closed. other agenda items deferred
  • [13:14] Next meeting date: August 15 at 3 UTC
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