Board Meeting 2016-2-11

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This board meeting is scheduled for the 11th of February 2016 at 14.00 UTC through IRC and follow up voting by email.

Agenda

Current items

Agenda

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review face-to-face meeting: Board Face to Face Meeting 2016
  • GSoC 2016 Mentor Organization Application
  • Budget Plan 2016
  • OSGeo UN Committee progress
  • FOSS4G 2016. Planning for OSGeo Booth
  • OSGeo supporting GWF2016 - define the theme of the OSGeo event
  • OSGeo representation at FOSS4G NA in Raleigh
  • add items

Items from past meetings

  • Operational Budget
  • 2016 Strategic Plan

Minutes

  • Attending
    • MS - Michael Smith
    • VC - Vasile Craciunescu
    • MC - Massimiliano Cannata
    • HM - Helena
    • JG - Jody Garnett
    • SS - Sanghee Sin
    • VR - Venkastesh Raghavan
    • DF - Dirk Frigne
  • Regrests
    • AG - Anita Grase
  • Presiding: Venka
  • Scribing: Jody

Motions

Motions here are to be confirmed by email for public record.

See [ email thread] on the Board list.

Motion +1 0 -1 Abstain Passed Notes
venka/dirkf: delay accepting the f2f minutes until they are complete venka, dirk, michael, Vasile, helena jgarnett rejected
venka/michael: Update wiki and complete review of f2f minuets by 25 Feb venka,michael, jgrnett, sanghee, helena, vasile, dirk pending link to f2f minutes
venka/helena: Have madi and Anne to manage the GSoC application venka, helena, Vasile michael, dirk, sanghee pending
dirk/venka: Update 2016 operational budget to $75k dirk, venka, helena, mdsmith, vaslie jody pending (proposed budget follows below)
venka/sanghee: Finalize Budget by 12 Feb sanghee, jody, venka, helena, Vasile, dirk, micheal pending (proposed budget follows below)
venka/anita: approve maxi and maria to represent OSGeo at UN meeting venka, anita, dirkf, sanghee, michael, jgarnett vasile pending
jody/venka: Propose 10 March meeting jody, venka, sanghee, dirk pending

Tabled for email discussion

  • FOSS4G 2016 Planning for OSGeo Booth, see FOSS4G_2016_OSGeo_Booth, dirkf has volunteered to create a list of volunteers (although we may wish to delegate to local osgeo community?)
  • email thread: OSGeo supporting GWF2016 - define the theme of the OSGeo event
  • Organizing OSGeo representation at FOSS4G NA in Raleigh

Action Items

  • Dirk: 2016 budget Friday Feb 12th
  • Jody: Ask Rob to attending next board meeting for a foss4gna update

Proposed Budget

Board meeting 11/2/2016 Amount Jan–August Sept–dec (Budget Increase) Notes
1. Admin 9.000,00 6000 3000 (4500) administration overhead
2. Insurance 3.200,00 2133 1067 (0)
3. SAC 12.800,00 9633 3167 (10800) infrastructure and online presence
4. Outreach 15.000 12500 2500 (13000) starter kits, LiveDVD/USB, Marketing, OSGeo Student Awards
5. Travel 15.000 7500 7500 (11000) director & president travel - facilitate interaction with external parties (UN, OGC,...)
6. Events 20.000 5666 14334 (11000) OSGeo internal (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events
Total 75.000 40.933 34.067 (50.300) This represents a 50k increase on last years budget

This is the 2016 operating budget for OSGeo, prior to this baseline being set the board set a $150k floor (allowing for a year of minimal operating expenses ($50k) and two failed foss4g conferences ($50k x 2).

This is the 2016 operating budget for OSGeo, it does not cover:

  • Multi-year costs associated with our annual FOSS4G conference.
  • Budgets associated with individual projects (OpenLayers, MapServer, ...) are under their direction of their associated PSC.

OSGeo stepped down from playing an active role during our application for US 501(c)(4) status - we are now ready to take on this responsibility for committees and projects.

If your project or committee is interested in fundraising for an activity please ask the nearest board member for details on how we can help.

Full, raw minutes notes