Board Voting Procedure

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Purpose

This document explains the voting procedure for motions put forward to the OSGeo Board of Directors.

Voting Process

  • Board voting occurs during monthly meetings
  • each Board member may vote “+1” to indicate support for the motion.
  • each Board member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within seven days.
  • A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion. A "+0" indicate mild support, but has no effect.
  • A motion will be passed once all of the Board members place a vote, and no vetoes are received (-1).
  • If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, in which a majority of all Board members indicating +1 is required to pass it.

Record of Motions

For motions with quorum taking in a meeting (bylaw 4.5) we make use of loomio for tracking / record:

  • Allow one week for a chance to review and respond
  • Maybe shortened if a time sensitive motion (require email to board members, example emergency event funding)
  • After one week consider motion passed based on quorum in meeting. Non responses will be considered as abstain (+0).

For motions taken purely by electronic voting (bylaw 4.6):

  • We still need 100% response rate, provide a week to respond so that board members have both a weekend and weekday to respond.