Board Voting Procedure

Purpose

This document explains the voting procedure for motions put forward to the OSGeo Board of Directors.

Board voting occurs during monthly meetings
each Board member may vote “+1” to indicate support for the motion.
each Board member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within seven days.
A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion. A "+0" indicate mild support, but has no effect.
A motion will be passed once all of the Board members place a vote, and no vetoes are received (-1).
If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, in which a majority of all Board members indicating +1 is required to pass it.

For motions with quorum taking in a meeting (bylaw 4.5) we make use of loomio for tracking / record:

Allow one week for a chance to review and respond
Maybe shortened if a time sensitive motion (require email to board members, example emergency event funding)
After one week consider motion passed based on quorum in meeting. Non responses will be considered as abstain (+0).

For motions taken purely by electronic voting (bylaw 4.6):

We still need 100% response rate, provide a week to respond so that board members have both a weekend and weekday to respond.