Foss4gBE - Preparation : second Face2Face meeting

Foss4gBE - Preparation : second Face2Face meeting

Present

• Roel
• Simon
• Gael

Next Preparation meeting:

o 23 September 18.30 at Dolle Mol o 7 October 18.30 at Dolle Mol o 21 October 18.30 at Dolle Mol

Postpose end time for call of paper

=> Sunday 22 September. · Action: o Johan adapt the date on website o Oliver send a Twitt o Roel send a message on the mailing list. o Simon propose to create an account LinkedIn => FOSS4GBE o Facebook :Tommy send an email and Simon provides support to revitalize this account o All: everyone call his personal contacts; we are looking for 3 to 6 paper. · Dead line for this action => 10/09

Keynote speaker

· Action: o Gael contact officially them and send annoucement on mailling list after they agree o Johan post on website · Dead line for this action => 11/09

Eventbrite registration

create a new event. Make attention on: - Check date - Place - GDPR consent for sharing with sponsors and mailing list OSGEO - Adapt LOGO · Action: => Marc o After Eventbrite is ok send announcement of the opening of the registration on Eventbrite mailing list. (Marc) o Johan adapt the website o Oliver send a Twitt o Roel send a message on the mailing list. o Simon on LinkedIn & Facebook · Dead line for this action => 16/09

Contact Brussels Environment

For a good collaboration with BE · Action: => Johan if you still work next other Moritz or Mathieu?

o Confirmation availability of the room (check Aqua + Terra?) o following the new configuration of the atrium need to check:

 §  implementation for sponsor (7 desk)
 §  implementation for catering
 §  check parking
 §  wall for the map

o Schedule o Wifi code for the event o Asking Laptop o Recording? o Printing (map & booklet) ? o Cloakroom? o Check beamer quality especially in small room... · Dead line for this action => 20/09

5. Contact catering

Asking an offer base on last year 2 coffee break 10 h + 15h + Coffee & water & juice at lunch break AND negotiate for 200 sandwich cut in half · Action => Tommy · Dead line: Contract conclude for end of September

6. Call for maps

· Action => Roel o + social media

· Dead line for this action => 13 /09