Foundation Management Tasks

This page lists tasks with different priority that need to be done by the Foundation.

Business Administration

Secretary

• Keep official records of org.

Financial

• Book keeping
• Pay invoices
• Submit and follow up on invoices
• Track sponsorship renewals/timing
• Setup bank accounts, Paypal, bill payments
• Coordinate with Registered Agent, pay fees
• Followup and track funds from FOSS4G, report in financials

Communications

• Receiving mail (contrib agreements, invoices)
• Send mail (payments, sponsors contacts)
• Phone, IM, direct contact
• All requests that do not go to a responsible person or are not answered by a committee
• Monitor postal boxes, forwarding mail as appropriate

Events

• Plan special meetings with stakeholders

Journal & Annual Report

This should be delegated to a working group or committee

• Coordinate articles, papers, case study collection
• Finalise document, spread through our channels
• Engage with peer-review community
• Publish FOSS4G proceedings
• Printing for event handouts/outreach
• Publish Annual Reports from community/projects/sponsors

Sponsorship & Fundraising

• Follow up with existing sponsors to keep them engaged and renewing.
• Track sponsorship renewal processes, invoice, follow up, book keeping, etc.
• Visit sponsors and talk through challenges, needs and ideas they have.
• Track changes in sponsor contacts.