Board Meeting 2017-04-12

This board meeting is scheduled for the 4th of April 2017 at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Approve last meeting minutes
• FOSS4G Planning
  • FOSS4G 2017 AGM planning: time slot (when and how long, LOC needs it soon), reports, board participants
  • Information Exchange Event
  • Networking Event
  • Sol Katz award - ask Jeff to lead?
  • OSGeo booth sign up on booth wiki
• Announce elections schedule
  • Did we updating voting procedure as planned?
• Code sprint updates
  • STDM_2017_Code_Sprint - request approved, funds transferred?
  • FOSS4G-SOTM-AR - requested received, review needed. event code sprint budget
  • Java_2017_Code_Sprint - finances sorted, sprint results
  • CalGIS Sprint invite - invitation from LocationTech projects
  • QGIS User Conference & Developer meeting - sponsorship & risk sharing request received (budget)
• Partner Updates
  • IGU MOU update - Suchith requests board volunteer
• Marketing Committee
  • Website/rebranding contract signed
  • FOSS4G
  • AAG
  • OSCon
• Travel grants discussion - we have a requests with respect to foss4g and other events
• Sponsorship updates
• UN Committee's proposal for support
• MoU between Science and Technology Park, India and OSGeo Foundation
• Add agenda items

Minutes

• Attending: Venka, Mike, Helena, Jody, Anita, Maria, Angelos, Vasile
• Presiding: Venka
• Scribing: Angelos
• Approval of previous board meeting minutes on 2017-03-02 moved to Loomio
• FOSS4G planning discussion:
  • FOSS4G 2017 AGM planning discussion: Ask LOC for 90 mins
  • Sol Katz award: Jeff McKenna offered to lead
• Announce elections schedule:
  • There will be no voting, any person nominated by a charter member and seconded by another charter member will be selected, unless there is a strong objection made in public (as agreed in f2f meeting in Bonn)
  • Vasile will be CRO this year with help from Jeff McKenna.
• Code sprint updates
  • STDM_2017_Code_Sprint funds transferred
  • FOSS4G-SOTM-AR Code sprint request: Wiki page needs to be filled with more details regarding participating projects etc. before we can take a decision. Venka will follow up with organizers.
  • Java_2017_Code_Sprint - finances sorted, sprint results: waiting on final sponsor invoice from Boundless. Java code sprint is done - blog post here
  • CalGIS Sprint invite - invitation from LocationTech projects
  • QGIS User Conference & Developer meeting - sponsorship & risk sharing request received: the request is for sponsorship + some risk sharing. The request is 3500 $ to this event, expected participation is 100-150. QGIS won't request any funding for the second event in april this year, which is dev only
• Partner Updates
  • IGU MOU update - Suchith requests board volunteer, Helena volunteered
• Marketing Committee
  • Website/rebranding contract signed, waiting first invoice. Project is underway.
  • a number outreach events on the go: FOSS4G, AAG, OSCon
• Travel grants discussion moved to e-mail
• Sponsorship updates
  • We have press released out for Gaia3D, GeoCat, GeoSolutions
  • Astun has confirmed they will sponsor again this year.
  • Waiting Boundless invoice
  • Discussion on how to handle sponsorship from local events
• UN Committee's proposal for support: Maria will update the Board as soon as there is something clearer
• MoU between Science and Technology Park, India and OSGeo Foundation. Discussion to be moved to Loomio/email
• April 26th foss4g planning hangout (booth, agm, website workshop, f2f)

Motions

Motion	+1	0	-1	Abstain	Passed	Notes
MOT1: March meeting minutes to be approved on e-mail	Venka, Angelos, Helena, Maria, Mike, Anita, Jody, Vasile				https://www.loomio.org/d/S0eXHhNf/approve-board-meeting-minutes-2017-03-02- Open	https://wiki.osgeo.org/wiki/Board_Meeting_2016-13-02
MOT2: Vasile and Jeff to be CRO for 2017 Charter Member Selection Process	Venka, Anita, Jody, Helena, Mike, Angelos, Maria			Vasile	https://www.loomio.org/d/OqKU9WGD/approve-vasile-craciunescu-and-jeff-mckenna-to-be-cro-for-2017-charter-member-selection-process Open
MOT3: Vasile and Jeff as CROs for 2017 Board elections	Angelos, Venka, Helena, Maria, Mike, Anita,			Vasile	https://www.loomio.org/d/nGcVzJQI/approve-vasile-craciunescu-and-jeff-mckenna-as-cros-for-2017-board-elections Open
MOT5: Approve QGIS Code Sprint Budget request	Helena, Venka, Maria, Mike, Angelos, Vasile	Jody		Anita	https://www.loomio.org/d/3FZePfsu/approve-qgis-code-sprint-budget-request Open
MOT6: Discuss about FOSS4G Travel Grant by email	Anita, Jody, Mike, Venka, Angelos, Helena, Maria				https://www.loomio.org/d/pfsrhj6Z/discuss-about-foss4g-travel-grant-by-email Open
MOT7: Next board meeting on IRC: 11 May (Thu) same time	Mike, Venka, Angelos, Helena, Anita, Jody				https://www.loomio.org/d/0D1Znzsb/next-board-meeting-on-irc-11-may-thu-same-time Open
MOT8: April 26th foss4g planning hangout (booth, agm, website workshop, f2f)	Angelos, Venka,	Anita			https://www.loomio.org/d/NAvsuYOg/foss4g-planning-hangout-on-april-26th-booth-agm-website-workshop-f2f- Open

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2017-04-12.log