Difference between revisions of "Finance Meeting 2007.11.21"
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| − | # | + | The 1st [[Finance Committee]] meeting has been tentatively scheduled for the 21st of November at 17:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=21&year=2007&hour=17&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time. |
| + | |||
| + | Communication will use the [[Conference Call]] facilities. | ||
| + | |||
| + | == Agenda == | ||
| + | |||
| + | * Appoint meeting Chair and Secretary | ||
| + | * Review Finance Committee list of responsibilities | ||
| + | * Overview from Ken on setup of OSGeo accounts | ||
| + | * Review [[OSGeo 2008 Budget]] and prepare for presentation to Board | ||
| + | ** Cost of Living Allowance (2.5%) increase for Exec. Director position | ||
| + | * Review Budget and Contracting for FOSS4G 2008 | ||
| + | * Determine regular meeting time (Monthly - third Friday of the month? In future Quarterly?) | ||
| + | |||
| + | == Minutes == | ||
| + | These are the minutes of the 1st OSGeo Finance Committee Meeting. | ||
| + | |||
| + | * Finance Committee members present: Dave, Paul, Jo, Tyler, Ken | ||
| + | |||
| + | * Appoint meeting Chair and Secretary | ||
| + | ** Dave as chair, Tyler as secretary | ||
| + | |||
| + | * Review Finance Committee list of responsibilities | ||
| + | ** Discussed the role of providing oversight, recommendations, helping filter/present items for the board | ||
| + | |||
| + | * Overview from Ken on setup of OSGeo accounts | ||
| + | ** Describing the role of accounts for tracking purposes over time and how they tie into the budget | ||
| + | ** Ken will provide workflow/process document showing what/how tasks are completed, for review at next meeting | ||
| + | ** Committee serves as check/balance for ED on a quarterly basis | ||
| + | ** Discussed providing lower-level account access to other committee members, i.e. to bank statements. Next meeting to discuss how Tyler reports and how a copy of statements are provided | ||
| + | |||
| + | * Review [[OSGeo 2008 Budget]] and prepare for presentation to Board | ||
| + | ** Tyler presented the details | ||
| + | ** Accounting - add summary of 2008 expected costs for Payroll support costs (i.e. PEO), add 2007 actuals | ||
| + | ** Promotion - Marketing is ready to spend some funds ''in advance'' from this category. Request Marketing committee to provide an estimated amount to be spent this year - then it will be removed from 2008 budget, so that it remains as a 2007 expense. | ||
| + | ** ED - Dave proposing cost of living allowance to increase ED salary by 2.5%, all were in favour, '''will take to the board'''. | ||
| + | ** ED office and travel have been adequate for past year, actual costs less than 2007 budget | ||
| + | ** Reviewed all items | ||
| + | |||
| + | * Review Budget and Contracting for FOSS4G 2008 | ||
| + | ** Paul describing Cape Town related issues. Conference venue costs ~2.5x of 2007 event and requires ~2x amount of sponsorship. | ||
| + | ** Will need to review budget and provide clear feedback with targets and results, i.e. without full sponsorships, how will budget have to change, by a certain date. Or potentially change entrance fees if required. | ||
| + | ** 2007 review of actual invoices shows underspent on several items. Profit will be closer to $60k-$75k (with GST rebate). | ||
| + | ** Question about how to keep the right reports for conference cost/revenue to be associated to OSGeo, i.e. for 501c3 | ||
| + | ** Paul and Tyler to iron out contract with GISSA/PeopleSA | ||
| + | |||
| + | * Reporting frequency and process - Ken/Tyler provide materials for discussion next meeting | ||
| + | |||
| + | * Determine regular meeting time (Monthly - third Friday of the month? In future Quarterly?) | ||
| + | ** Dave proposing monthly meetings for next few months, then to quarterly | ||
| + | ** Aim for week before the board meeting | ||
| + | ** Next meeting planned for: Dec 21, 07 [[Finance Meeting 2007.12.21]] | ||
| + | |||
| + | |||
| + | [[Category: Budget]] | ||
| + | [[Category: Finance]] | ||
Latest revision as of 10:16, 21 November 2007
The 1st Finance Committee meeting has been tentatively scheduled for the 21st of November at 17:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
Communication will use the Conference Call facilities.
Agenda
- Appoint meeting Chair and Secretary
- Review Finance Committee list of responsibilities
- Overview from Ken on setup of OSGeo accounts
- Review OSGeo 2008 Budget and prepare for presentation to Board
- Cost of Living Allowance (2.5%) increase for Exec. Director position
- Review Budget and Contracting for FOSS4G 2008
- Determine regular meeting time (Monthly - third Friday of the month? In future Quarterly?)
Minutes
These are the minutes of the 1st OSGeo Finance Committee Meeting.
- Finance Committee members present: Dave, Paul, Jo, Tyler, Ken
- Appoint meeting Chair and Secretary
- Dave as chair, Tyler as secretary
- Review Finance Committee list of responsibilities
- Discussed the role of providing oversight, recommendations, helping filter/present items for the board
- Overview from Ken on setup of OSGeo accounts
- Describing the role of accounts for tracking purposes over time and how they tie into the budget
- Ken will provide workflow/process document showing what/how tasks are completed, for review at next meeting
- Committee serves as check/balance for ED on a quarterly basis
- Discussed providing lower-level account access to other committee members, i.e. to bank statements. Next meeting to discuss how Tyler reports and how a copy of statements are provided
- Review OSGeo 2008 Budget and prepare for presentation to Board
- Tyler presented the details
- Accounting - add summary of 2008 expected costs for Payroll support costs (i.e. PEO), add 2007 actuals
- Promotion - Marketing is ready to spend some funds in advance from this category. Request Marketing committee to provide an estimated amount to be spent this year - then it will be removed from 2008 budget, so that it remains as a 2007 expense.
- ED - Dave proposing cost of living allowance to increase ED salary by 2.5%, all were in favour, will take to the board.
- ED office and travel have been adequate for past year, actual costs less than 2007 budget
- Reviewed all items
- Review Budget and Contracting for FOSS4G 2008
- Paul describing Cape Town related issues. Conference venue costs ~2.5x of 2007 event and requires ~2x amount of sponsorship.
- Will need to review budget and provide clear feedback with targets and results, i.e. without full sponsorships, how will budget have to change, by a certain date. Or potentially change entrance fees if required.
- 2007 review of actual invoices shows underspent on several items. Profit will be closer to $60k-$75k (with GST rebate).
- Question about how to keep the right reports for conference cost/revenue to be associated to OSGeo, i.e. for 501c3
- Paul and Tyler to iron out contract with GISSA/PeopleSA
- Reporting frequency and process - Ken/Tyler provide materials for discussion next meeting
- Determine regular meeting time (Monthly - third Friday of the month? In future Quarterly?)
- Dave proposing monthly meetings for next few months, then to quarterly
- Aim for week before the board meeting
- Next meeting planned for: Dec 21, 07 Finance Meeting 2007.12.21