Face to Face Meeting Summer 2006

Meeting

The board has been discussing the idea of getting people together for a face-to-face meeting to establish, and work on, priorities. A meetup / workshop needs clear goals. If we could set them, this could be a really useful occasion.

When and Where

June 11th and 12th at the Autodesk San Rafael offices.

This is just preceeding the Where 2.0 conference June 13/14 in San Jose which is relatively nearby. (According to Google, San Rafael to San Jose is 67 miles / 74 minutes.)

Attendees

Board members and committee members of VisCom, WebCom and the Fundraising committees are encouraged to attend.

• Frank Warmerdam will attend.
• mpg will attend (VisCom)
• Arnulf Christl will attend
• Jo Walsh will attend
• Dave McIlhagga will attend - likely arrive Sunday AM
• Gary Lang will attend
• Tyler Mitchell will attend (also from VisCom)
• Mark Lucas will attend
• please add availability for other people

Goals

For a one- or two- day meeting there need to be clear goals identifiable.

WebCom:

• OSGeo Web style established.
• Project style guidelines.
• Content plan completed.

Board:

• Briefing by Mark Lucas on open source related activities within DOD.
• Develop a 2005/2006 budget.
• General strategy discussions.
• Discuss the stated priorities and how we meet them
• Make sure that the VisCom is as focused on promoting OSGeo projects as it is OSGeo itself, (if not more?)
• Try to reach consensus on new projects to admit to incubation.
• Discuss ideas for starting cross-collaboration between projects

VisCom:

• Prepare conference presentation materials (for Where 2.0, and more general use).
• General strategy discussions.
• Outreach strategy

FunCom:

• Develop sponsorship model
• Identify sources of income

Logistics

• Best way to get from SFO to San Rafael?
• What arrival times are people having at SFO? Maybe possible to hire a car together?
• What hotels are near to venue?
  • "The closest hotel to our office (right next door) is the Embassy Suites"
  • Embassy Suites
  • $189 room (AAA discount)
• Best way to get from San Rafael to San Jose at end of meeting? Share a bus/van?

Itineraries

Possibly futile attempt at collaborative scheduling as follows:

Saturday, June 10 (day before meeting)

• 5:00 pm - mpg arrives SJC
• 5:30 pm - mpg drives to San Rafael (space available, will rent large car if needed)
• 3pm or 5pm - TM arrives SFO want to catch/share ride to San Rafael

Sunday, June 11 (1st meeting day)

Monday, June 12 (2nd meeting day)

• evening - mpg drives to Where 2.0 (space available, will rent large car if needed)

Tuesday, June 13 (day after meeting)