Board Meeting 2012-08-20

This board meeting is scheduled for Monday, 20 August 2012 at 20:00:00 UTC on IRC and follow up voting on Skype or by email.

Agenda

• roll call
  • appoint meeting chair, meeting scribe/secretary

• Review and approve past minutes: Board Meeting 2012-08-09

• Action items from last and previous meetings
  • ...

• New business
  • confirm election of new board members
  • appointment of President, Chair, Treasurer, and Secretary
  • process for replacing Jo
  • OGC membership (ref)
    • define a process for allocation and reviewing OGC membership slots
    • give one OGC membership to Andrea Aime (subject to availability and above process)
    • probably outdated: http://wiki.osgeo.org/wiki/Standards#OGC_Membership
    • see below for more info
  • FOSS4G-NA
    • Draft agreement
      • Budget, agreement between OSGeo and SharedGeo (Fiscal sponsor), and agreement between OSGeo and MN Chapter: http://lists.osgeo.org/pipermail/board/2012-August/010047.html
      • Comments on budget: http://lists.osgeo.org/pipermail/board/2012-July/009876.html
    • Board rep on FOSS4G-NA LOC?
  • FOSS4G
    • Board vs Conference Committee managing hosting process
    • much discussion on conference-dev mailing list
    • seems to be rooted in the 2012 cancellation
    • should the Board play a stronger role in FOSS4G management?
    • how do we support regional events as well?
  • ...
  • please add items

• Confirm next meeting time and date Board Meeting 2012-xx-xx

Minutes

• logistics
  • detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-08-20.log
  • Attending: mpg, Anne, jeff, frank, daniel, mark, cameron, peter

• Administrative business
  • mpg moves to preside over meeting for the moment (mark/2, all +1)
  • mpg moves to approve CRO votes (mark/2, all +1)
  • mpg moves to ack Jo's resignation (Daniel/2, all +1)
  • discussion about new President
    • mpg moves to appoint Frank as Pres (mark/2, all+1)
  • Frank takes over running of meeting
  • Mark moves to nominate Daniel as Treasurer (cameron/2, all +1)
    • but mpg notes concern over continuing state of books, c3/c6, etc
  • mpg moves to make Frank be Chair as well as President
    • in keeping with OSGeo's historical practice
    • Peter/2, all +1
  • Mark moves to anoint mpg as Secretary (Daniel/2, all +1)

• Jo's replacement
  • after some discussion, the following motion was made by Cameron:
  • "I propose that the CRO privately approach the next in line for the board, and offer then the role of board member for 1 year, as per my last email on this subject ... http://lists.osgeo.org/pipermail/board/2012-August/010065.html, with Plan B = After the person has been asked privately, we then ask publicly. should be then going to the next person in line."
  • cameron/1, mpg/2, anne +0 (transparency), all others +1

• Previous meeting
  • Daniel moves to approve minutes from last meeting
  • frank/2, all +1

• OGC memberships
  • mpg moves that motion Arnulf, Cameron, and mpg present a process and proposal to board, and that we try to expedite Andrea as appropriate
  • jeff/2, all +1

• Conference discussions
  • agreed to move this to email, as time ran out
  • Note: Final decision on FOSS4G-NA 2013 support proposal was deferred to email and was later approved on the board list: http://lists.osgeo.org/pipermail/board/2012-August/010090.html

Assigned Tasks

1. mpg to start OGC membership process task force
2. mpg (as CRO) to contact new board member candidate
3. [someone] to make motions for FOSS4G issues via email

Motions

1. motion to approve CRO votes (mpg/1, Mark/2, all +1)
2. motion to ack Jo's resignation (mpg/1, Daniel/2, all +1)
3. motion to appoint Frank as Pres (mpg/1, Mark/2, all+1)
4. motion to nominate Daniel as Treasurer (Mark/1, Cameron/2, all +1)
5. motion to make Frank be Chair as well as President (mpg/1, Peter/2, all +1)
6. motion to anoint mpg as Secretary (Mark/1, Daniel/2, all +1)
7. motion: "that the CRO privately approach the next in line for the board, and offer then the role of board member for 1 year, as per my last email on this subject ... http://lists.osgeo.org/pipermail/board/2012-August/010065.html, with Plan B = After the person has been asked privately, we then ask publicly. should be then going to the next person in line." (Cameron/1, mpg/2, anne +0 (transparency), all others +1)
8. motion to approve minutes from last meeting (Daniel/1, Frank/2, others +1)
9. motion to have Arnulf, Cameron, and mpg present a process and proposal to board, and that we try to expedite Andrea as appropriate (mpg/1, Jeff/2, others +1

All the motions were officially voted on by email and approved (http://lists.osgeo.org/pipermail/board/2012-August/010143.html).

Supporting Material

OGC

From some mail from Mark Reichardt:

Yes, we should be able to address this request. Per the Memorandum of Understanding signed between OGC and OSGEO, we can issue up to six one year OGC Individual Memberships on a complimentary basis to OSGEO members. There are only three conditions that need to be met here, and only one of them is your responsibility.

1. OSGEO must approve the nomination of an OSGEO member to receive an OGC Individual membership (Arnulf has essentially confirmed his support per his email below) 2. There can be no more than six complementary Individual memberships related to the OGC / OSGEO at any one time (I believe we have slots available -- I'll confirm this today) 3. You meet the conditions of the OGC Individual membership as described on our website. Please visit:

http://www.opengeospatial.org/ogc/join/level/individual http://www.opengeospatial.org/ogc/join/application

If you have any questions after reviewing this material, please contact me directly. Otherwise, please fill out the application, and send it to our Wayland office. Make a note on the application that your "Individual Membership in the OGC is complimentary per the OGC/OSGEO MOU"