Board Meeting 2012-12-13

This board meeting is scheduled for the 13th of December 2012 at 20.00 UTC on IRC and follow up voting on Skype or by email.

Agenda

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2012-11-15
• Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
  • wiki: MOU Politecnico di Milano
  • initially discussed privately by the Board around 2011-09-19
• Brief update on Eclipse LocationTech Working Group (Peter has just completed and submitted paperwork to them - once signed by them we should make an announcement)
• Frank would like to step down as President. Consider replacements.
• Face to face meeting? A few months back we talked about having a meeting when the new board was in place. Do we think we should do this, if so when, where, etc?
• Finances
  • Final response to IRS submitted and linked in 501c3 Application: Questions from IRS, September 2012
  • Date of 2012 AGM (required for annual report to Registrar of Companies Office (BC, Canada)
  • Quickbooks updates and financials for 2011 and 2012
• please add items
• Decide on who to report this meeting summary to the Discuss list
• Schedule next meeting

Minutes

• Logs: http://irclogs.geoapt.com/osgeo/%23osgeo.2012-12-13.log
• Meeting Report: http://lists.osgeo.org/pipermail/discuss/2012-December/011210.html

• Chair: FrankW
• Secretary: Cameron Shorter
• Attending: jachym, FrankW, pmbatty, jmkenna, aghisla, dmorissette, Ludovico, dbb

• Review and approve past minutes: Board Meeting 2012-11-15
  • MOTION: dmorissette moves to accept minutes. aghisla seconds. Carried.

• Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
  • MOTION: dmorissette moves to adopt MOU. 2nd Jeff. Carried.
  • aghisla volunteers to act as OSGeo liaison officer.
  • ACTION aghisla to follow up assigning of liaison officers.

• Eclipse LocationTech Working Group update
  • Update provided by Peter. Waiting for next meeting in Jan 2013.

• Frank replaced by Jeff as President.
  • MOTION: Frank moves to have himself replaced by Jeff as president. 2nd aghisla. Motion carried.

• Face to face meeting?
  • Discussed, moved to email list.

• Finances
  • Daniel reported on submitting financials to IRS.

• AGM meeting
  • MOTION: Frank moves that board meeting of 20 August 2012 be set as the AGM meeting. 2nd Daniel. Motion carried.

• Meeting summary to the list
  • ACTION Frank to send out a report

• dbb discussed some successes of OSGeo-Live.

• Next meeting
  • 20:00 UTC, 17 Jan 2013, http://www.timeanddate.com/worldclock/fixedtime.html?year=2013&month=1&day=17&hour=20&min=0&sec=0

• MOTION: meeting closed

Assigned Tasks

• ACTION aghisla to follow up assigning of liaison officers.
• ACTION Frank to send out a report

Motions

• MOTION: dmorissette moves to accept minutes. aghisla seconds. Carried.
• MOTION: dmorissette moves to adopt MOU. 2nd Jeff. Carried.
• MOTION: Frank moves to have himself replaced by Jeff as president. 2nd aghisla. Motion carried.
• MOTION: Frank moves that board meeting of 20 August 2012 be set as the AGM meeting. 2nd Daniel. Motion carried.