Board Meeting 2013-09-20

This meeting is scheduled for the 20th of September 2013 at 7am Nottingham Time, 6.00 UTC.

Daniel proposing to hold this meeting face to face in the Cavendish Hall Cafeteria at the Nottingham FOSS4G. (To be confirmed)

Note: Meeting ended up taking place face to face on 2013-09-19 at 6:00pm Nottingham time.

Agenda

Mandatory agenda items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2013-08-15 (reported to next meeting)
• Short introductions for new board members
• Appoint director positions:
  • Term durations/limits
  • President
  • Treasurer
  • Secretary
• Appoint Key Liaison Roles:
  • Discuss PDX conference team requests/needs + Appoint Board Rep on FOSS4G 2014 Portland LOC
  • OSGeo Rep at LocationTech
  • OSGeo Rep for OGC MOU (do we currently have one?)
• Annual General Meeting (AGM)
  • Anything we need to discuss?
• Finance update
  • 501c4 and cleaning up IRS filing, finances, etc.
    • note: alternate attorney in SF Bay Area available, ref. via http://foundationcenter.org/sanfrancisco/
  • Sponsors invoicing for 2013

Discussion points if we have time:

• Discuss FOSS4G LOC vs OSGeo involvement
  • Need to setup processes for managing foss4g
    • Template Contract with PCO
    • Non-profit aspects (taxes vs PCO, extending nonprofit status to LOC, etc.)
    • See email from PDX committee
• Discuss OSGeo vision, mission, objectives, policies updates
  • Setup one or more working groups?
  • SAC issues
• Discuss OSGeo involvement with partner organizations:
  • OGC, LocationTech, OSGeo Sponsors, (others?)
  • Need champions for each one?
• add your items here
• Decide on who to report this meeting summary to the Discuss list
• Schedule next meeting

Minutes

• Attending: Jorge Sanz, Daniel Morissette, Jeff McKenna, Bart van den Eijnden, Frank Warmerdam, Anne Ghisla, Jáchym Čepický, Gérald Fenoy

• Presiding: Jeff McKenna

• Scribing: Frank Warmerdam

• Meeting comes to order at 6:00pm, 2013-09-19.

• Review of past minutes deferred to the next meeting.

• MOTION: Daniel Morissette is re-appointed Treasurer. Moved by Frank Warmerdam, carried.

• MOTION: Jáchym Čepický is appointed Secretary. Moved by Jorge Sanz, carried.

• The topic of term limits is discussed but no firm conclusion was arrived at.

• MOTION: Jeff McKenna is re-appointed President. Moved by Daniel Morissette, carried.

• TASK: Jeff is to seek a volunteer to act as board liason to FOSS4G 2014.

• MOTION: The meeting is adjourned. Moved by Jeff McKenna, carried.