Difference between revisions of "Secretary"
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== Regular Tasks == | == Regular Tasks == | ||
=== Often === | === Often === | ||
| − | Scribe minutes from board meetings | + | Scribe minutes from board meetings (see https://wiki.osgeo.org/wiki/Board_of_Directors) |
* when the secretary is absent, this can be done by any board member | * when the secretary is absent, this can be done by any board member | ||
* the scribe is also responsible for conducting the follow-up formal votes via loomio polls | * the scribe is also responsible for conducting the follow-up formal votes via loomio polls | ||
| + | ** Loomio: https://www.loomio.org/g/kdSmIwxu | ||
| + | ** Todos on Gitea: https://git.osgeo.org/gitea/osgeo/todo/issues/ | ||
Transfer Motions to Loomio Polls | Transfer Motions to Loomio Polls | ||
| Line 14: | Line 16: | ||
=== After elections === | === After elections === | ||
* Make sure, board members obtain their @osgeo.org address | * Make sure, board members obtain their @osgeo.org address | ||
| − | * Make sure they get | + | * Make sure they get [[Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud]] access |
| − | * make sure they have svn account | + | * (make sure they have svn account) |
* Update wiki and osgeo.org page the passwords! | * Update wiki and osgeo.org page the passwords! | ||
| − | * Send info for new members | + | * Send info for new members |
| − | * Get private addresses, mails and phone numbers for the insurance | + | ** See onboarding checklist: https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist |
| + | ** Archive see Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html | ||
| + | * Get private addresses, mails and phone numbers for the insurance | ||
* Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag | * Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag | ||
| + | * Ask for update of the member page https://osgeo.org | ||
=== Annual (at least) === | === Annual (at least) === | ||
* Check Board and officers https://www.osgeo.org/about/board/ | * Check Board and officers https://www.osgeo.org/about/board/ | ||
* Check contact to Local Chapters https://www.osgeo.org/local-chapters/ | * Check contact to Local Chapters https://www.osgeo.org/local-chapters/ | ||
| − | ** Update/control contact points of | + | ** Update/control contact points of Chapters, Projects, Board members |
| + | *** https://www.osgeo.org/local-chapters/ | ||
| + | *** https://www.osgeo.org/about/board/ | ||
| + | *** https://www.osgeo.org/about/charter-members/ | ||
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | * File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | ||
** ''note: mpg never did this; presumably this has been handled by the Treasurer'' | ** ''note: mpg never did this; presumably this has been handled by the Treasurer'' | ||
| Line 32: | Line 40: | ||
==Record-keeping== | ==Record-keeping== | ||
| − | Note all records are kept in the OSGeo | + | Note all records are kept in the OSGeo [[Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud]] |
=== charter membership=== | === charter membership=== | ||
| Line 42: | Line 50: | ||
=== Contributor agreements=== | === Contributor agreements=== | ||
* Maintaining electronic folder of contributor agreements | * Maintaining electronic folder of contributor agreements | ||
| + | ** store new CLAs on gitea https://git.osgeo.org/gitea/Board/cla | ||
* Archive paper copies | * Archive paper copies | ||
| − | ** ''note: these currently live at | + | ** ''note: these currently live at astroidex's house'' |
* Update web page of contributor agreements | * Update web page of contributor agreements | ||
| + | ** https://www.osgeo.org/resources/individual-contributor-license/ | ||
| + | ** https://www.osgeo.org/resources/corporate-contributor-license/ | ||
| + | |||
| + | === Mou === | ||
| + | * https://wiki.osgeo.org/wiki/Category:MoU | ||
| + | * upload all the Mou-pdf documents to https://git.osgeo.org/gitea/Board/mous | ||
| + | * Link the MOU to the partner page https://www.osgeo.org/partners/ | ||
| + | * give the paper to the secretary to add to the paper archive | ||
== TODO == | == TODO == | ||
Latest revision as of 13:19, 9 September 2020
Current OSGeo Secretary is Astrid Emde
Regular Tasks
Often
Scribe minutes from board meetings (see https://wiki.osgeo.org/wiki/Board_of_Directors)
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via loomio polls
- Loomio: https://www.loomio.org/g/kdSmIwxu
- Todos on Gitea: https://git.osgeo.org/gitea/osgeo/todo/issues/
Transfer Motions to Loomio Polls
- open polls for every motion made in meetings at Loomio
- https://www.loomio.org/polls
After elections
- Make sure, board members obtain their @osgeo.org address
- Make sure they get Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud access
- (make sure they have svn account)
- Update wiki and osgeo.org page the passwords!
- Send info for new members
- See onboarding checklist: https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
- Archive see Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
- Get private addresses, mails and phone numbers for the insurance
- Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag
- Ask for update of the member page https://osgeo.org
Annual (at least)
- Check Board and officers https://www.osgeo.org/about/board/
- Check contact to Local Chapters https://www.osgeo.org/local-chapters/
- Update/control contact points of Chapters, Projects, Board members
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Record-keeping
Note all records are kept in the OSGeo Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud
charter membership
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
Contributor agreements
- Maintaining electronic folder of contributor agreements
- store new CLAs on gitea https://git.osgeo.org/gitea/Board/cla
- Archive paper copies
- note: these currently live at astroidex's house
- Update web page of contributor agreements
Mou
- https://wiki.osgeo.org/wiki/Category:MoU
- upload all the Mou-pdf documents to https://git.osgeo.org/gitea/Board/mous
- Link the MOU to the partner page https://www.osgeo.org/partners/
- give the paper to the secretary to add to the paper archive
TODO
- todos are managed in gitea: https://git.osgeo.org/gitea/osgeo/todo/issues
move tasks to todos
- 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info
- Talk to sponsors (as board)
- Talk to organisations on our events - and on their events (as board)
- Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
- List of passwords (in the private repository)
- Service for finding out particular member details and details about licence agreements
- Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
- Get the passwords:
- osgeo.org page