Election 2025

The 2025 Charter Members election will take place in September-October 2025, followed by the Board nominations and elections in November-December 2025.

• Membership process
• List of Charter Members.
• List of Inactive Charter Members.
• The 2025 member nominations has the valid nominations for charter members election.
• The 2025 board member nomintaions has the valid nominations for Board members election.

Note:

• Only active charter members can nominate a new charter member.
• Only active charter members can be nominated for board member.

About Charter Members

On February 6, 2025 the Motion to create the category for inactive charter-members passed.

This was discussed in the board meeting (2025-01-28) in order to include charter members that have not voted for the last 3 elections. Charter members in this category need to update their web site profile page, update their contact information and show some activity before they can vote again.

CRO interpretation of the motion:

last 3 elections

last 3 years elections

Giving a total of 6 elections with 2 elections per year: charter and board elections

need to update their website profile page

Requirement: website profile page must exist

Requirement: website profile Email with a valid email (this email will be used to send the ballots)

Requirement: website profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. And any other GIS related work. If possible with the appropriate links.

Activity

Charter member activities related with elections.

CRO is conscious that many charter members are very active on other areas of OSGeo, this only applies to charter member's responsibilities.

Show some Activity

Contact CRO by mail to cro@osgeo.org using the mail provided on the website profile, providing the following information:

The website profile page link. (The mail and biography section will be verified)

Your Charter member number.

The Biography section contents on the profile page will be taken as the reason for continuing as a charter member.

A Statement about participating on future elections.

The CRO will:

• Verify the mail you are used to communicate with CRO matches the one on on the profile page.
• Verify that the biography, on the profile page, has a list of the participation in other OSGeo activities.
• Read your statement.
• Update the Charter Members list.
• Reply
  • With the history of participation.
  • And a statement about the update on the charter members list.

OSGeo bylaws Section 7.7

OSGeo Bylaws

Section 7.7 Automatic Termination.

Members shall have their membership status automatically terminated and their names removed by the Secretary of the corporation from all membership records of the corporation if they fail to participate, either in person or by proxy, in three (3) consecutive meetings of the members of the corporation, held electronically or otherwise.

Our meetings are held electronically, in the shape of elections, two per year. Inactive members that fail to reactivate within the next 2 years they will be retired.

Template for charter member reactivation

Name:
Charter member number:
Profile page:
Statement:

Retirement during review and voting

The main responsibility of the charter Member is to submit a vote.

Ballots contain the following message:

If you do not want to participate in this survey and don't want to receive any more invitations regarding any OSGeo elections in the future, please click the following link:
<link>
At the end of the elections, you will receive a mail from cro@osgeo.org confirming that you are a retired Charter Member.

When the charter Member does not want to receive more invitations to vote in the future, it means they do not want to perform the main responsibility they gained as Charter members and they will be retired. Clicking on the link will start the retirement process automatically.

Charter Member Elections

As every year we are electing new Charter Members into the Foundation.

• See the official Charter Members list.
• The 2025 member nominations provide a list of valid nominations.

Requirements

Requirements from CRO

• CRO members must be active Charter Members list
• An invitation will be made and posted on several communication channels
  • Discuss mailing list
  • Discourse
  • OSGeo News

Requirements to nominate

• Be an active charter member
• Ask the nominee about accepting the nomination.
  • The nominee will have to fullfill the #Requirements to be nominated
• website profile page must exist and kept up to date
  • website profile Email with a valid email
    • this email will be used to send the ballots
    • Use this email to send the nomination
  • website profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be nominated

• Anyone is eligible to be nominated to the charter members election.
  • Retired Charter Members are eligible.
  • Charter Members are not eligible.
  • Inactive Charter Members are not eligible.
• website profile page must exist
• websiste profile Email with a valid email
  • this email will be used to send the ballots
• websiste profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be elected

• To be elected, a charter member need a nomination by a current charter member and at least one other charter member seconding the nomination.
• Veto can be raised by sending a private e-mail to the CRO, in which case, CRO will inform the board for an anonymous review.
  • If the veto is accepted by the board, then the CRO shall make it public and the charter member is not elected.

Requirements to receive a ballot

Ballots are prepared by CRO once the nomination period ends.

• Only Charter Members by the time the nomination period ends are eligible to receive a ballot.
• Inactive Charter Members are not eligible to receive a ballot.
  • Read #About charter members

Nomination process

Nominate new Charter Members: (Dates TBD)

• Please confirm with the nominated person first!
• Please email cro@osgeo.org using the #Charter member nomination template below.
  • Use the e-mail registered on your profile page.
  • Do not reply to any of the announcements
• For the Nomination statement use a paragraph describing why you are recommending this person as a Charter Member.
• Please include details about the positive attributes of the nominee:
  • Members should believe in the general goals of the OSGeo Foundation: to support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
  • Previous participation in/or support of OSGeo activities.
  • Previous contribution to free and open source geospatial software, education or open data.
  • The person should be willing to put in time and effort on the OSGeo Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
  • Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.

Nomination validation

The CRO will validate the nomination:

• The subject of the nomination contains the name of the nominee.
• All fields of the [#Charter-member-nomination-template] are filled.
• Nominating person
  • is an active charter member.
  • profile pages exist
    • e-mail used is the same one as in the profile page
    • biography up to date.
• Nominee
  • profile pages exist
    • e-mail template is the same one as in the profile page
    • biography up to date.

Give feedback in case there is a problem with the information provided (aka the nomination is not valid)

• For example, bad links, mismatch e-mails.

For valid nominations, the CRO will:

• Contact the nominee for confirmation about them are willing to participate as OSGeo Charter Members.
  • A couple of retries are sent if no response.
  • If CRO does not get a response from the nominee about the confirmation then it is considered as negative confirmation.

For positive confirmations, the CRO will:

• Compile the nomination into the 2025 member nominations list.
• Feed back to the nominating person about the nomination status.
  • Nominating person: please verify the information on the 2025 member nominations list.

For negative confirmations, the CRO will:

• Feedback to the nominated person will be done after the period nomination period ends.

At any point in time the nominating person can contact CRO about the status of the nomination.

Charter member nomination template

Use as subject: Nomination of (name) for charter member elections 2025

Nominating person:
Nominating e-mail:
Nominating profile page:

Nominee name:
Nominee last name:
Nominee e-mail:
Nominee country:
Nominee profile page:
Nomination statement:

Community Review and voting: (dates TBA)

• Only the Charter Members are eligible to vote.
  • Inactive Charter Members are not eligible to vote.
• Community review the nominations:
  • New Member Nominations 2025
• Online vote (to second nominations) using OSGeo Electronic Voting system based on Lime Survey.

Final Status

• The CRO has to present candidate list to the board for approval
  • Results reported to the Board on 10-11-2025
  • Results approved by the Board on 13-11-2025
  • Results announced on 21-11-2025
• Charter members updated on 21-11-2025

Board Election

• The current Board is composed by 9 people:
  • Jeroen Ticheler,
  • Tom Kralidis,
  • Angelos Tzotsos,
  • Michael Smith,
  • Codrina Maria Ilie,
  • Vicky Vergara,
  • Joanna Simoes
  • Rajat Shinde,
  • Marco Bernasocchi.
• Following members have reached the end of their 2-year term.
  • Jeroen Ticheler,
  • Codrina Maria Ilie,
  • Vicky Vergara,
  • Rajat Shinde,
  • Marco Bernasocchi.
• 5 seats are up for election this year.
  • CRO will automatically nominate the board members that have reached the end of their 2-year term.
    • Any one can also nominate these members.
  • Board members wishing not to stand in the 2025 election must inform CRO.

Requirements for board election

Requirements from CRO for board elections

• CRO members must be active Charter Members list
• An invitation will be made and posted on several communication channels
  • Discuss mailing list
  • Discourse
  • OSGeo News

Requirements to nominate for board

• anybody can nominate a board member.
• Ask the nominee about accepting the nomination.
  • The nominee will have to fulfill the #Requirements to be nominated for board
• website profile page must exist and kept up to date
  • website profile Email with a valid email
    • this email will be used to send the ballots
    • Use this email to send the nomination
  • website profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be nominated for board

• Must not be a CRO member
• Must be an active Charter Members
• website profile page must exist
• website profile Email with a valid email
  • this email will be used to send the ballots
• website profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be elected for board

• To be elected, a charter member need a nomination and based on the the total sum of votes and seats available reach the position.
• Veto can be raised by sending a private e-mail to the CRO, in which case, CRO will inform the board for an anonymous review.
  • If the veto is accepted by the board, then the CRO shall make it public and the member is not elected.

Requirements to receive a ballot for board elections

Ballots are prepared by CRO once the board nomination period ends.

• Only Charter Members by the time the board nomination period ends are eligible to receive a ballot.
• Inactive Charter Members are not eligible to receive a ballot.
  • Read #About charter members

Nominate new Board Members (dates TBD)

• Please confirm with the member that they would like to stand for election as a Board member.
• Email your nomination, with a paragraph describing why you think this person would make a good Board member, to cro@osgeo.org by (time TBD) 23:59 GMT on date TBD
• Please use the #Board nomination template
• Only the Charter Members are eligible for a seat on the Board
  • Inactive Charter Members are not eligible.
• The final list will be collected at Board Member Nominations 2025

Board nomination template

Subject: Nomination of <Nominee name> for OSGeo Board

Nominating person:
Nominating person profile page:
Nominee name:
Nominee country: 
Nominee profile page:
Nomination statement:

Campaign period (dates TBD)

Candidates are encouraged to put their vision and ideas for their term at Election 2025 Candidate Manifestos and sending them to Discuss mailing list for further conversation.

Vote for new Board Members (dates TBD)

• Only the Charter Members are eligible to vote.
  • Inactive Charter Members are not eligible to vote.
  • See #Requirements to receive a ballot for board elections
• Choose from Board Member Nominations 2025 list
• Through the Electronic Voting system, every Charter Member will receive a personal link to access the election.
• You can cast up to 5 votes, for 5 different members.
• Voting closes by (time TBD) 23:59 GMT on (date TBD).
• Results will be posted at Board Election 2025 Results at (Date TBD)
• Contact cro@osgeo.org with questions.