Difference between revisions of "Membership Process 2016"

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As posted by [[User:Frank Warmerdam]] . Once established please [[Special:Movepage/Proposed_Membership_Process | move]] this page to [[Membership Process]] and delete this line.
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#REDIRECT [[Archived]]
  
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In Chicago it was resolved to add a second tranche of members as
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'''Approved by board [[Board_Meeting_2016-8-24#OSGeo_charter_member_election_procedure|vote]] in August 2016.'''
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quickly as practical after the meeting, bringing our membership
 
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up to 45.
 
  
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== The Process ==
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= General Process =
  
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# Membership nominations will be accepted until 9am pacific time on Thursday February 16th.  Nominations should be emailed to the chicago@osgeo.org email address. Each nomination should include the name of the nominated person, and up to one paragraph of explanation for why they are a good candidate.
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Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the [[Chief Returning Officer]] (CRO).
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# Laura Rivera will collect the nominations, including the identity of the nominator into a document.  If a person is nominated multiple times all the nominating text will be included (grouped together). This nomination summary will be distributed to the discuss@osgeo.org public list as a "call for votes" by 11:00am pacific time on Friday February 17th.
 
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# Votes will be submitted to Laura by email (at mailto:chicago@osgeo.org), and she will collect them until 11:00am pacific time on February 22nd. Only members may vote, and each member may vote give 10 votes for candidates for membership.  All votes should be in one email from the member, and the member who is voting should be clearly identified.
 
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# Laura will tally votes by candidate and order them, submitting them to the board for final approval.  In case of ties (very likely) the board will select from the tied group to complete the 24 candidates using whatever criteria it sees fit to use.
 
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# The new members will be announced to the list once approved by the board.
 
  
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== Memebership Selection Criteria ==
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Previously:
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Previously suggested (but unofficial) membership selection criteria include:
 
  
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* The person should have made a contribution to open source geospatial software already.
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* [[Membership Process 2014]]  '''Approved by board [http://lists.osgeo.org/pipermail/board/2014-July/011785.html vote] in July 2014.'''
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* The person should be willing to put in time and effort on the foundation, perhaps joining committee(s), or volunteering in some other way that gets the foundation going.
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* Members should believe in the general goals of the foundation. To support and promote the use of open source geospatial software in a collaborative manner (my words).
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== Nominations ==
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* Members selected should provide a diversity of geographic representation in the foundation.
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* Members selected should provide representation of a diversity of projects.   For instance, we have a strong desire to see the "java tribe" well represented in the foundation.  We don't want the membership dominated by folks from just one project.
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# The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.
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* Members selected should provide representation of a diversity of interests (eg. corporate, hobbyist, educational, scientific).
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#* A person may ask a  [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] who can vouch for the [http://wiki.osgeo.org/wiki/Membership_Process#Positive_Attributes Positive Attributes] of the person to nominate them.
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* Members should be prepared to works constructively and positively towards the goals of the foundation. Good teamwork skills are an asset.
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# An existing [http://www.osgeo.org/content/foundation/members/voting_members.html charter member] can nominate potential new Charter Member(s).
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#* Nominees should meet the [[Membership_Process#Positive_Attributes Positive Attributes]] for Charter Members.
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#* Please confirm with the nominated person first!
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#* Please email cro@osgeo.org with their '''name''', '''contact email''' and '''paragraph describing why you are recommending this person as a Charter Member''' 
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# CRO will verify with the nominee that they are willing to stand for nomination
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#* The CRO will include an explanation of [[Membership_Process#Responsibilities charter membership responsibilities]].
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#* The CRO will invite new charter members to update/create their OSGeo Advocate profile, as per: [[OSGeo_Advocate#Process_for_becoming_an_OSGeo_Advocate]].
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#* Once confirmed by the nominee the CRO will send the nomination to discuss@osgeo.org
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#A nomination must be seconded by at least one other charter member
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#* CRO will gather nominations into a candidates list to be presented to the OSGeo board
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# Candidate review
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#* All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
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#* A veto may be raised by any OSGeo charter member by sending a private e-mail to the CRO (at cro@osgeo.org)
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# Once all the nominations close
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#* CRO will gather any and all vetos for the OSGeo board for an anonymous review
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#* If the veto is accepted by the board, then the CRO shall reply to the public discuss@osgeo.org and the nomination is removed from the CROs candidates list
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#* A summary of charter candidates will be prepared and presented by the CRO to the OSGeo board
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#* When approved by the OSGeo board the candidates will be added as charter members and posted to the OSGeo discuss list.
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= Positive Attributes =
 +
 
 +
Recommended membership selection criteria include:
 +
 
 +
* Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
 +
* Previous participation in or support of OSGeo activities
 +
* The person should already have made a contribution to free and open source geospatial software, education or open data.
 +
* The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
 +
* Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.
 +
 
 +
Membership nominations should strive to promote diversity:
 +
 
 +
* Nominate members representing a diversity of geographic regions, diversity of projects, diversity of programming languages.
 +
* Nominate members representing and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
 +
* Nominate members representing a diversity of humanity including gender and race
 +
 
 +
= Responsibilities =
 +
 
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Official responsibilities for charter members are important, but relatively light. As of August 2014, they include:
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# Annually vote for OSGeo Board members.
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# Annually vote for new OSGeo Charter members.
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# Be aware of and protect against a [https://en.wikipedia.org/wiki/Takeover#Hostile takeover] of OSGeo by single group or viewpoint. This threat is incredibly low but has been known to occur in other volunteer organisations.
 +
 
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= Questions =
 +
 
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The following questions have been asked during the election process, if you have a question please reach out to the discuss@osgeo.org email list.
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* Q: What is meant by hostile takeover
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** Charter Members have the responsibility of voting responsibly "preserving the integrity" of the OSGeo Foundation. A [https://en.wikipedia.org/wiki/Takeover#Hostile takeover] in this context would be a change of management, without the consent of the members resulting in a new direction of the organization.
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* Q: Where are people to send nominations?
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** Please email your nomination to cro@osgeo.org as outlined above, the chief returning officer will email discuss@osgeo.org after updating the wiki page of nominations.
 +
** Be careful about emailing the discuss@osgeo directly, your candidate may be missed!
 +
 
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* Q: Will the nominated person who has been vetoed be publicly named (this might be seen as insensitive and might be best to inform them privately).
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** The board motion calls for transparency in this manner, it may be enough to indicate that the nomination was unsuccessful.
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* Q: Will the person sending the veto be named?
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** The review is conducted blind by the board.
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* Q: Will the board member votes be made public?
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** Yes (The board publish minuets of all meetings)
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* Q: Will the reasons someone has been excluded be made public?
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** Reasons will be discussed as part of the blind review process.
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[[Category:Membership]]
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[[Category:Elections]]
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[[Category:Election 2017]]

Latest revision as of 20:24, 24 August 2019

Redirect to:

Approved by board vote in August 2016.

General Process

Each year new charter members are nominated and elected by existing OSGeo charter members, in a process operated by the Chief Returning Officer (CRO).

Previously:

Nominations

  1. The nominations period should be roughly 2 weeks, and should be announced by the CRO on the OSGeo announce and discuss lists.
  2. An existing charter member can nominate potential new Charter Member(s).
    • Nominees should meet the Membership_Process#Positive_Attributes Positive Attributes for Charter Members.
    • Please confirm with the nominated person first!
    • Please email cro@osgeo.org with their name, contact email and paragraph describing why you are recommending this person as a Charter Member
  3. CRO will verify with the nominee that they are willing to stand for nomination
  4. A nomination must be seconded by at least one other charter member
    • CRO will gather nominations into a candidates list to be presented to the OSGeo board
  5. Candidate review
    • All OSGeo members (members as well as charter members) are encouraged to discuss candidates on the discuss list.
    • A veto may be raised by any OSGeo charter member by sending a private e-mail to the CRO (at cro@osgeo.org)
  6. Once all the nominations close
    • CRO will gather any and all vetos for the OSGeo board for an anonymous review
    • If the veto is accepted by the board, then the CRO shall reply to the public discuss@osgeo.org and the nomination is removed from the CROs candidates list
    • A summary of charter candidates will be prepared and presented by the CRO to the OSGeo board
    • When approved by the OSGeo board the candidates will be added as charter members and posted to the OSGeo discuss list.

Positive Attributes

Recommended membership selection criteria include:

  • Members should believe in the general goals of the Foundation. To support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
  • Previous participation in or support of OSGeo activities
  • The person should already have made a contribution to free and open source geospatial software, education or open data.
  • The person should be willing to put in time and effort on the Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
  • Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.

Membership nominations should strive to promote diversity:

  • Nominate members representing a diversity of geographic regions, diversity of projects, diversity of programming languages.
  • Nominate members representing and diversity of interests (e.g., corporate, hobbyist, educational, scientific).
  • Nominate members representing a diversity of humanity including gender and race

Responsibilities

Official responsibilities for charter members are important, but relatively light. As of August 2014, they include:

  1. Annually vote for OSGeo Board members.
  2. Annually vote for new OSGeo Charter members.
  3. Be aware of and protect against a takeover of OSGeo by single group or viewpoint. This threat is incredibly low but has been known to occur in other volunteer organisations.

Questions

The following questions have been asked during the election process, if you have a question please reach out to the discuss@osgeo.org email list.

  • Q: What is meant by hostile takeover
    • Charter Members have the responsibility of voting responsibly "preserving the integrity" of the OSGeo Foundation. A takeover in this context would be a change of management, without the consent of the members resulting in a new direction of the organization.
  • Q: Where are people to send nominations?
    • Please email your nomination to cro@osgeo.org as outlined above, the chief returning officer will email discuss@osgeo.org after updating the wiki page of nominations.
    • Be careful about emailing the discuss@osgeo directly, your candidate may be missed!
  • Q: Will the nominated person who has been vetoed be publicly named (this might be seen as insensitive and might be best to inform them privately).
    • The board motion calls for transparency in this manner, it may be enough to indicate that the nomination was unsuccessful.
  • Q: Will the person sending the veto be named?
    • The review is conducted blind by the board.
  • Q: Will the board member votes be made public?
    • Yes (The board publish minuets of all meetings)
  • Q: Will the reasons someone has been excluded be made public?
    • Reasons will be discussed as part of the blind review process.
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