Difference between revisions of "Board Meeting FOSS4G2008"

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The OSGeo Board of Directors will meet in a face-to-face meeting prior to the [[FOSS4G2008]] conference event.  Space is limited to accommodate the board only (up to 10).  General OSGeo meeting / discussion will be possible during [[Annual General Meeting 2008]] later in the week.
 
The OSGeo Board of Directors will meet in a face-to-face meeting prior to the [[FOSS4G2008]] conference event.  Space is limited to accommodate the board only (up to 10).  General OSGeo meeting / discussion will be possible during [[Annual General Meeting 2008]] later in the week.
 
= Venue =
 
* '''When''': Sunday, September 28th, 8:30am - 6pm
 
* '''Where''': '''TO BE HELD AT: Fountains Hotel!''': Room 1011
 
* Morning/afternoon tea, lunch and beverages will be provided
 
 
= Who =
 
 
* MarkusN
 
* AJolma
 
* Frank
 
* Jeroen
 
* Paul (via Skype)
 
* Arnulf
 
 
== Unable to attend ==
 
 
* JoWalsh
 
* Bob
 
* Howard
 
* Tyler
 
 
= Agenda =
 
Chairing: Arnulf
 
  
 
== Timetable ==
 
== Timetable ==
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** Review of organisation ''life cycle'' or ''development stage'' (similar to concepts [http://www.brodyweiser.com/pdf/actyourage.pdf here] - [http://www.fieldstonealliance.org/productdetails.cfm?SKU=069229 here] and [http://www.speakmanconsulting.com/pdf_files/NonProfitLifeCyclesMatrix.pdf here])
 
** Review of organisation ''life cycle'' or ''development stage'' (similar to concepts [http://www.brodyweiser.com/pdf/actyourage.pdf here] - [http://www.fieldstonealliance.org/productdetails.cfm?SKU=069229 here] and [http://www.speakmanconsulting.com/pdf_files/NonProfitLifeCyclesMatrix.pdf here])
 
* Approve MetaCRS for incubation.
 
* Approve MetaCRS for incubation.
* Approve OGC Memorandum of Understanding
+
* Approve [[Memorandum of Understanding list|OGC Memorandum of Understanding]]
 
* Approve Conference contract (for 2009) - pointer lacking...
 
* Approve Conference contract (for 2009) - pointer lacking...
 
** Motion to approve Conference contract provided final review by Paul Ramsey is positive.  
 
** Motion to approve Conference contract provided final review by Paul Ramsey is positive.  
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** Working with local chapters and potentially sharing sponsors
 
** Working with local chapters and potentially sharing sponsors
 
** Strategic development of OSGeo's goals and mission
 
** Strategic development of OSGeo's goals and mission
 
= Venue =
 
These are the items available and paid for in the meeting room:
 
* LCD Screen, Flipchart with Paper and Pens, Data Projector, Laptop, Technician,
 
Internet Access, 5 Multiplugs,5 Extension Cords, Conference phone.
 
 
== Food and Beverages : ==
 
* Tea, Coffee on arrival with muffins
 
* Iced water and mints in boardroom
 
* Morning Tea, Coffee and Savoury
 
* Full Buffet lunch
 
* 3 Soft Drinks per person
 
* Afternoon Tea, Coffee and Pastries
 
 
Please let Tyler or Petro know if anything is missing.
 
  
 
= Minutes =
 
= Minutes =
  
In attendance: Jeroen Ticheler, Ari Jolma, Paul Ramsey, Frank Warmerdam, Tyler Mitchell, Arnulf Christl (chair)
+
In attendance: Markus Neteler, Jeroen Ticheler, Ari Jolma, Paul Ramsey, Frank Warmerdam, Tyler Mitchell, Arnulf Christl (chair)
 
 
  
 
* Started at 10am.  
 
* Started at 10am.  
* Frank Warmerdam designated secretary
+
* Frank Warmerdam designated secretary, Arnulf chairing
 
* Tyler provided a report.
 
* Tyler provided a report.
** 401c3 paperwork is still pending submission, but expected shortly.  Once it has been submitted it will likely be about 3 months till we hear back from the government with an approval.
+
** 501c3 paperwork is still pending submission, but expected shortly.  Once it has been submitted it will likely be about 3 months till we hear back from the government with an approval.
 
** Tyler provided a detailed walk through the of the recent financial reports sent to the board list.
 
** Tyler provided a detailed walk through the of the recent financial reports sent to the board list.
 
* It was agreed that Arnulf, Tyler and Bob would meet-by-phone for an ED review within the next month.  Arnulf will seek input from the board and possibly more widely in advance.
 
* It was agreed that Arnulf, Tyler and Bob would meet-by-phone for an ED review within the next month.  Arnulf will seek input from the board and possibly more widely in advance.
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* The FOSS4G2009 PCO contract was approved with the caveat that Paul or a designate review the final text to ensure materially matches the earlier form that was reviewed.
 
* The FOSS4G2009 PCO contract was approved with the caveat that Paul or a designate review the final text to ensure materially matches the earlier form that was reviewed.
 
* Extensive discussions of sponsorship, strategic directions, conference approaches, and budget followed, leading to the following conclusions.
 
* Extensive discussions of sponsorship, strategic directions, conference approaches, and budget followed, leading to the following conclusions.
** A rough budget was drafted similar to 2008, but with $50K for marketting efforts.  
+
** A rough budget was drafted similar to 2008, but with $50K for marketing efforts.  
 
** This rough budget requires bringing in at least one new sustaining sponsor ($50K) this year, some preliminary candidates were identified and assigned to individuals for followup
 
** This rough budget requires bringing in at least one new sustaining sponsor ($50K) this year, some preliminary candidates were identified and assigned to individuals for followup
 
** It as generally agreed that the board would take on the role of reaching out and soliciting sponsors, with Tyler responsible for followup (invoicing, answering questions, etc)
 
** It as generally agreed that the board would take on the role of reaching out and soliciting sponsors, with Tyler responsible for followup (invoicing, answering questions, etc)
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= Extra notes =  
 
= Extra notes =  
 
  
  
 
[[Category:FOSS4G2008]]
 
[[Category:FOSS4G2008]]
 
[[Category:Board]]
 
[[Category:Board]]

Latest revision as of 01:51, 16 August 2010

The OSGeo Board of Directors will meet in a face-to-face meeting prior to the FOSS4G2008 conference event. Space is limited to accommodate the board only (up to 10). General OSGeo meeting / discussion will be possible during Annual General Meeting 2008 later in the week.

Timetable

  • 09h00 - Meeting start
  • 10h30- Refreshment break
  • 13h00-Lunch
  • 15h30 -Refreshment Break
  • 18h00 -meeting ends.

Topics

  • Report from ED (Tyler)
  • 2009 Vision & Priorities Discussion (Tyler)
    • Where do we want to be? What will be our priorities?
    • Review of organisation life cycle or development stage (similar to concepts here - here and here)
  • Approve MetaCRS for incubation.
  • Approve OGC Memorandum of Understanding
  • Approve Conference contract (for 2009) - pointer lacking...
    • Motion to approve Conference contract provided final review by Paul Ramsey is positive.
  • Budget Review and 2009 Planning
  • Open discussion on:
    • How to attract sponsors, what can OSGeo offer to sponsors
    • Supporting local conference initiatives
    • How to improve marketing for projects and advocacy
    • Working with local chapters and potentially sharing sponsors
    • Strategic development of OSGeo's goals and mission

Minutes

In attendance: Markus Neteler, Jeroen Ticheler, Ari Jolma, Paul Ramsey, Frank Warmerdam, Tyler Mitchell, Arnulf Christl (chair)

  • Started at 10am.
  • Frank Warmerdam designated secretary, Arnulf chairing
  • Tyler provided a report.
    • 501c3 paperwork is still pending submission, but expected shortly. Once it has been submitted it will likely be about 3 months till we hear back from the government with an approval.
    • Tyler provided a detailed walk through the of the recent financial reports sent to the board list.
  • It was agreed that Arnulf, Tyler and Bob would meet-by-phone for an ED review within the next month. Arnulf will seek input from the board and possibly more widely in advance.
  • The MetaCRS project was approved for OSGeo incubation on the recommendation of the incubation committee.
  • The OGC/OSGeo MOU document was approved.
  • The FOSS4G2009 PCO contract was approved with the caveat that Paul or a designate review the final text to ensure materially matches the earlier form that was reviewed.
  • Extensive discussions of sponsorship, strategic directions, conference approaches, and budget followed, leading to the following conclusions.
    • A rough budget was drafted similar to 2008, but with $50K for marketing efforts.
    • This rough budget requires bringing in at least one new sustaining sponsor ($50K) this year, some preliminary candidates were identified and assigned to individuals for followup
    • It as generally agreed that the board would take on the role of reaching out and soliciting sponsors, with Tyler responsible for followup (invoicing, answering questions, etc)
    • We will investigate options that would allow sponsors to contribute funds to be held and spent by a local chapter (with direction from OSGeo), while still being an OSGeo sponsor.
  • The meeting was ended at 6pm.

Extra notes