Difference between revisions of "PDX OSGEO Meeting Planning"
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(PDX Rough draft how to plan a meeting) |
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== Background == | == Background == | ||
* Meeting planning has been done loosely by an ad hoc group of varying people as needed and as schedules permitted. That has not always worked entirely smoothly. | * Meeting planning has been done loosely by an ad hoc group of varying people as needed and as schedules permitted. That has not always worked entirely smoothly. | ||
| + | * Recent sentiment has been that the planner's list is unnecessary, and that planning for future meetings should be done in the general list. | ||
== Plan for future == | == Plan for future == | ||
| − | * Make a planners email list | + | * <s>Make a planners email list</s> <s> see [http://lists.pdxosgeo.org/sympa/info/planners planners list] </s> not currently in use |
* Document what it takes to plan a meeting | * Document what it takes to plan a meeting | ||
* Make sure all interested members can plan a meeting | * Make sure all interested members can plan a meeting | ||
== Specific time line example == | == Specific time line example == | ||
| − | * 1 | + | * 1-2 months in advance |
# Get a presenter, discussion topic, or some other meeting event | # Get a presenter, discussion topic, or some other meeting event | ||
# (Tim and Ecotrust are often working on something fun if you need ideas) | # (Tim and Ecotrust are often working on something fun if you need ideas) | ||
# Email this to planners list | # Email this to planners list | ||
| + | # Determine a location (Ecotrust, Renewable Funding, <s>Flightstats</s>, and PSU are generally options) | ||
* 2-3 weeks in advance | * 2-3 weeks in advance | ||
| − | # Email the planners list what you are doing for the meeting and call for others to pick up the rest | + | # Email the <s>planners</s> list what you are doing for the meeting and call for others to pick up the rest |
| − | # | + | # Post on Calagator |
* 1 week in advance | * 1 week in advance | ||
# Make an Agenda Page on the wiki | # Make an Agenda Page on the wiki | ||
| Line 25: | Line 27: | ||
# Take notes in wiki | # Take notes in wiki | ||
''Meeting notes can be added to Agenda inline as italics, in which case, it should probably just be a meeting page rather than an Agenda page.'' | ''Meeting notes can be added to Agenda inline as italics, in which case, it should probably just be a meeting page rather than an Agenda page.'' | ||
| − | |||
== Notes == | == Notes == | ||
* Rough outline so far. | * Rough outline so far. | ||
Latest revision as of 15:23, 15 July 2013
Background
- Meeting planning has been done loosely by an ad hoc group of varying people as needed and as schedules permitted. That has not always worked entirely smoothly.
- Recent sentiment has been that the planner's list is unnecessary, and that planning for future meetings should be done in the general list.
Plan for future
Make a planners email listsee planners listnot currently in use- Document what it takes to plan a meeting
- Make sure all interested members can plan a meeting
Specific time line example
- 1-2 months in advance
- Get a presenter, discussion topic, or some other meeting event
- (Tim and Ecotrust are often working on something fun if you need ideas)
- Email this to planners list
- Determine a location (Ecotrust, Renewable Funding,
Flightstats, and PSU are generally options)
- 2-3 weeks in advance
- Email the
plannerslist what you are doing for the meeting and call for others to pick up the rest - Post on Calagator
- 1 week in advance
- Make an Agenda Page on the wiki
- Email the group list that there is a meeting. Include the time, place, agenda link, and any other relevant details
- Day before or day of
- Send another reminder email?
- (We are thinking of having pizza every meeting, if so, then) order pizza?
- At meeting
- Take attendance
- Take notes in wiki
Meeting notes can be added to Agenda inline as italics, in which case, it should probably just be a meeting page rather than an Agenda page.
Notes
- Rough outline so far.