Difference between revisions of "FOSS4G2013 OSGeo Booth"

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Placeholder for organising the OSGeo Booth at [[FOSS4G 2013]], similar to previous year: [[FOSS4G2011 OSGeo Booth]].
+
Placeholder for organizing the OSGeo Booth at [[FOSS4G 2013]], similar to previous year: [[FOSS4G2011 OSGeo Booth]].
  
−
'''Event Contact: Jeff McKenna'''
+
'''Event Contact: [[User:jmckenna|Jeff McKenna]] / [[User:ian|Ian Edwards]]'''
  
 
== Floor Plan ==
 
== Floor Plan ==
  
−
OSGeo has requested spots '''G3''' or '''G4''' in the Banqueting Suite.  From the LOC:
+
OSGeo has requested spots '''G3''' or '''G4''' in the Banqueting Suite.  Notes from the organizing committee on the locations:
  
 
''Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium.  The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp.  The Atrium is by the reception desk and the bar.  Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!''
 
''Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium.  The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp.  The Atrium is by the reception desk and the bar.  Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!''
Line 14: Line 14:
 
== Booth Size ==
 
== Booth Size ==
  
−
OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors.
+
OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors (the yellow areas in the above images).
  
−
'''Note that booths are not provided, only floor spaces.'''
+
'''*******Note that actual booths/tables are not provided, only floor spaces.*******'''
  
 
== Schedule ==
 
== Schedule ==
−
Official schedule on FOSS4G site [http://2011.foss4g.org/content/exhibit-hours-move-inout-schedule posted here].  All hours are flexible and not considered mandatory.  Wednesday evening is the main time to target.  Exhibit hall is integrated into the venue, so is never really "closed". 
+
'''Setup and Takedown times have been confirmed with LOC.''' Notes from the LOC Chair:
  
−
Summary of schedule is:
+
''Both exhibition areas are situated adjacent to food and drink service points, so you should expect peak delegate flows to be around coffee and meal breaks.''
 +
 
 +
''The atrium is close to the main entrance and registration and has some informal seating areas close by. The Banqueting Hall is close to the main auditorium and is the route through to the GeoCamp which delegates will be using for informal meetings and networking throughout the even.''
 +
 
 +
''The venue will be open to delegates from 8.30 am each morning, it is up to you to decide what hours you wish to staff your space. I would expect there to be a limited delegate flow once the afternoon plenaries have started.''
  
 
{|class=wikitable border="1"
 
{|class=wikitable border="1"
 
! Day !! Hours !!  
 
! Day !! Hours !!  
 
|-
 
|-
−
| Tues Sep 13th || 1-5pm || '''Move in/set up''' during this time
+
| Wed Sep 18th || 5-6pm || '''Move in/set up''' during this time (can go later if need be)
−
|-
 
−
| Wed Sep 14th || 9:30am-6pm || Regular hours, sessions running, etc.
 
 
|-
 
|-
−
| || 6-8pm || '''Exhibitor Reception'''
+
| Thurs Sep 19th || 9am-6pm || Regular hours, sessions running, etc.
 
|-
 
|-
−
| Thurs Sep 15th || 9:30am-6pm || Regular hours
+
| Fri Sep 20th || 9am-6pm || Regular hours
 
|-
 
|-
−
| Fri Sep 16th || 9:30am-1pm || Regular hours
+
| Sat Sep 21st || 9am-4pm || Regular hours
 
|-
 
|-
−
|  || 1-2:30pm || '''Move out'''
+
|  || 4-5pm || '''Move out'''
 
|}
 
|}
  
−
== Volunteers ==
+
conference program: [http://2013.foss4g.org/conf/programme/daily/1/ day1] / [http://2013.foss4g.org/conf/programme/daily/2/ day2] / [http://2013.foss4g.org/conf/programme/daily/3/ day3]
−
Sign up for an hour or so here:
 
−
* ''please add yourself''
 
  
 
== Signup Schedule ==
 
== Signup Schedule ==
Line 48: Line 48:
 
! Day !! Hours !! !! Booth Team (two each slot)...
 
! Day !! Hours !! !! Booth Team (two each slot)...
 
|-
 
|-
−
| Tues Sep 13th || 1-5pm || Set up - half an hour || [[User:wildintellect|Alex]], [[User:reholl|Robert]] (around 3pm), [[User:epifanio|Epifanio]], [[User:Astrid Emde|Astrid]]
+
| Wed Sep 18th || 5-6pm || '''Set up''' || [[User:jmckenna|JeffM]], [[User:ian|Ian Edwards]], some Board members ...
 +
|-
 +
| Thurs Sep 19th || 9-11am || Regular hours || (Plenary session: welcome and introduction)
 +
|-
 +
|  || 11am-1pm || Regular hours || [[User:Aghisla|Anne]]
 
|-
 
|-
−
| Wed Sep 14th || 9:30-11:30am || Regular hours || ...
+
| || 1-3pm || Regular hours || [[User:Astrid Emde|Astrid Emde]]
 
|-
 
|-
−
|  || 11:30am-2pm || Regular hours || [[User:reholl|Robert]] ,
+
|  || 3-5pm || Regular hours || [[Jorge Sanz]], [[User:Aghisla|Anne]]
 
|-
 
|-
−
|  || 2-4pm || Regular hours || ...
+
|  || 5-6pm (1 hour slot) || Regular hours || (Afternoon wrap-up)
 
|-
 
|-
−
| || 4-6pm || Regular hours ||  
+
| Fri Sep 20th || 9-11am || Regular hours || ...
 
|-
 
|-
−
|  || 6-7pm (1 hour slot) || '''Exhibitor reception''' || [[Arnulf]] [[User:epifanio|Epifanio]]
+
|  || 11am-1pm || Regular hours || [[User:Aghisla|Anne]]
 
|-
 
|-
−
|  || 7-8pm (1 hour slot) || '''Exhibitor reception''' || ...
+
|  || 1-3pm || Regular hours || ...
 
|-
 
|-
−
| Thu Sep 15th || 9:30-11:30am || Regular hours || [[user:Danielkastl|Daniel]]
+
| || 3-5pm || Regular hours || ...
 
|-
 
|-
−
|  || 11:30am-2pm || Regular hours || [[User:reholl|Robert]]
+
|  || 5-6pm (1 hour slot) || Regular hours || (MetOffice Hackaton Award, Sol Katz award, Keynotes)
 
|-
 
|-
−
| || 2-4pm || Regular hours || [[Arnulf]]
+
| Sat Sep 21st || 9-11am || Regular hours || ...
 
|-
 
|-
−
|  || 4-6pm || Regular hours || [[User:epifanio|Epifanio]]
+
|  || 11am-1pm || Regular hours || ...
 
|-
 
|-
−
| Fri Sep 16th || 9:30-11:30am || Regular hours || ...
+
| || 1-3pm || Regular hours || [[User:kalxas|Angelos Tzotsos]]
 
|-
 
|-
−
|  || 11:30-1pm || Last session || [[User:reholl|Robert]]
+
|  || 3-4pm (1 hour slot) || Regular hours || ...
 
|-
 
|-
−
|  || 1-2:30pm || '''Move out''' || ...
+
|  || 4-5pm || '''Move out''' || [[User:jmckenna|JeffM]], [[User:ian|Ian Edwards]], [[User:Aghisla|Anne]] ...
 
|}
 
|}
 +
 +
 +
conference program: [http://2013.foss4g.org/conf/programme/daily/1/ thurs] / [http://2013.foss4g.org/conf/programme/daily/2/ fri] / [http://2013.foss4g.org/conf/programme/daily/3/ sat]
  
 
== Equipment ==
 
== Equipment ==
−
What kind of equipment should be available?  How large is the booth footprint?  Will internet taps be available?
+
Ian Edwards (UK) will source a table, drape, chairs and a 19" monitor + possibly a laptop running OSGeo live (no HDD).
  
−
  Basic Booth Includes:
+
  Other possible needs:
−
     8’x10’ exhibit space
+
     banner?
−
     Pipe and drape, 8’ back and 3’ sides
+
     laptops/monitors?
−
    1 table
 
−
    2 chairs
 
−
    Wireless internet
 
−
    2 booth personnel passes
 
  
−
* OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.
+
* OSGeo's floor space for this booth is 3m X 1.5m.
  
−
* Volunteers should bring their own laptop if possible.  Maybe have a larger desktop monitor there too.  Or projector? (or JumboTron...)
+
* Volunteers should bring their own laptop if possible.  Maybe have a larger desktop monitor there too.  Or projector?
−
* Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
+
* '''Banners?'''
 +
** The OSGeo Spanish LC has a popup banner from FOSS4G 2010. It's in Madrid or Valencia ([https://www.flickr.com/photos/81275975@N00/5267769881/in/pool-697379@N25/ photo]). Contact [[Jorge Sanz]] or [[Pedro-Juan Ferrer]].
 +
*** Jorge will bring popup banner, likely checked as extra bag on plane (jeffm)
 +
** OSGeo UK has a banner, Suchith to provide - no known photo available
 +
*** thank you Suchith (jeffm)
 
* Consider adding 1 "discussion" pedestal table and chairs?
 
* Consider adding 1 "discussion" pedestal table and chairs?
−
* Monitor rental?
+
* Wireless internet will be available throughout the venue, but there will be no wired access?
  
 
== Handouts ==
 
== Handouts ==
−
What handouts will be available, who/where will they be printed?
+
The local committee has offered to print materials locally, if we provide docs in SVN (please provide known links), such as:
−
* Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
+
* '''Brochure (needs updating)''': [http://trac.osgeo.org/osgeo/browser/marketing/brochures/two-side-overview/brochure_fold_2sided_A4.pdf pdf] [http://trac.osgeo.org/osgeo/browser/marketing/brochures/two-side-overview/brochure_fold_2sided_A4.odg odg]
−
* Poster showing sponsors! - to be printed
+
* '''Projects Business Card (needs updating)''': [http://svn.osgeo.org/osgeo/marketing/cards/OSGeo_Projects_Card_2sided.pdf pdf]
 +
* Poster showing sponsors?????
 
* ...
 
* ...
 +
 +
'''Time is short for getting items printed'''
  
 
== Presentations ==
 
== Presentations ==
Line 109: Line 119:
 
'''Review in case of updates or additions'''
 
'''Review in case of updates or additions'''
  
−
* [http://download.osgeo.org/ossim/Movies/ OSSIMPlanet video with sound] (181MB)
+
* ''place visible links to slides or videos here''
−
* [http://grass.osgeo.org/grass_movie_CERL_1987/grass_movie_CERL_1987.mov GRASS historical Video from '87] - '''William Shatner''' narrates (60MB)
+
* OSGeo Live overview [http://osgeo.github.io/OSGeoLive-presentation/#/ presentation]
−
* [http://www.youtube.com/watch?v=_ZOQSn5tyqQ Italian OSGeo chapter youtube video]  Can we get a full res copy of this?
 
−
* [http://www.youtube.com/watch?v=EJqF6_80GkM gvSIG OpenMoko youtube vid].  High res copy?
 
−
* [http://www.youtube.com/watch?v=1-ymz0LUB0s gvSIG Day's 11 Video] (not too techie, but nice) <s>[http://www.youtube.com/watch?v=hA1jRtm3F1M gvSIG Days '07 Video]</s>.
 
  
 
== Other Considerations ==
 
== Other Considerations ==

Latest revision as of 00:55, 18 September 2013

Placeholder for organizing the OSGeo Booth at FOSS4G 2013, similar to previous year: FOSS4G2011 OSGeo Booth.

Event Contact: Jeff McKenna / Ian Edwards

Floor Plan

OSGeo has requested spots G3 or G4 in the Banqueting Suite. Notes from the organizing committee on the locations:

Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium. The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp. The Atrium is by the reception desk and the bar. Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!

Floorplan: Banqueting Suite
Floorplan: Atrium

Booth Size

OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors (the yellow areas in the above images).

*******Note that actual booths/tables are not provided, only floor spaces.*******

Schedule

Setup and Takedown times have been confirmed with LOC. Notes from the LOC Chair:

Both exhibition areas are situated adjacent to food and drink service points, so you should expect peak delegate flows to be around coffee and meal breaks.

The atrium is close to the main entrance and registration and has some informal seating areas close by. The Banqueting Hall is close to the main auditorium and is the route through to the GeoCamp which delegates will be using for informal meetings and networking throughout the even.

The venue will be open to delegates from 8.30 am each morning, it is up to you to decide what hours you wish to staff your space. I would expect there to be a limited delegate flow once the afternoon plenaries have started.

Day Hours
Wed Sep 18th 5-6pm Move in/set up during this time (can go later if need be)
Thurs Sep 19th 9am-6pm Regular hours, sessions running, etc.
Fri Sep 20th 9am-6pm Regular hours
Sat Sep 21st 9am-4pm Regular hours
4-5pm Move out

conference program: day1 / day2 / day3

Signup Schedule

Day Hours Booth Team (two each slot)...
Wed Sep 18th 5-6pm Set up JeffM, Ian Edwards, some Board members ...
Thurs Sep 19th 9-11am Regular hours (Plenary session: welcome and introduction)
11am-1pm Regular hours Anne
1-3pm Regular hours Astrid Emde
3-5pm Regular hours Jorge Sanz, Anne
5-6pm (1 hour slot) Regular hours (Afternoon wrap-up)
Fri Sep 20th 9-11am Regular hours ...
11am-1pm Regular hours Anne
1-3pm Regular hours ...
3-5pm Regular hours ...
5-6pm (1 hour slot) Regular hours (MetOffice Hackaton Award, Sol Katz award, Keynotes)
Sat Sep 21st 9-11am Regular hours ...
11am-1pm Regular hours ...
1-3pm Regular hours Angelos Tzotsos
3-4pm (1 hour slot) Regular hours ...
4-5pm Move out JeffM, Ian Edwards, Anne ...


conference program: thurs / fri / sat

Equipment

Ian Edwards (UK) will source a table, drape, chairs and a 19" monitor + possibly a laptop running OSGeo live (no HDD). 

Other possible needs:
   banner?
   laptops/monitors?
  • OSGeo's floor space for this booth is 3m X 1.5m.
  • Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too. Or projector?
  • Banners?
    • The OSGeo Spanish LC has a popup banner from FOSS4G 2010. It's in Madrid or Valencia (photo). Contact Jorge Sanz or Pedro-Juan Ferrer.
      • Jorge will bring popup banner, likely checked as extra bag on plane (jeffm)
    • OSGeo UK has a banner, Suchith to provide - no known photo available
      • thank you Suchith (jeffm)
  • Consider adding 1 "discussion" pedestal table and chairs?
  • Wireless internet will be available throughout the venue, but there will be no wired access?

Handouts

The local committee has offered to print materials locally, if we provide docs in SVN (please provide known links), such as:

  • Brochure (needs updating): pdf odg
  • Projects Business Card (needs updating): pdf
  • Poster showing sponsors?????
  • ...

Time is short for getting items printed

Presentations

What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?

  • If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
  • OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running

Review in case of updates or additions

  • place visible links to slides or videos here
  • OSGeo Live overview presentation

Other Considerations

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