Board Meeting 2024-02-06

This board meeting is scheduled Tuesday 06 February 2024 at 18:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2024-01-30
4. UN committee [1]
5. OSGeo and Russia / Belarus [2]
6. Spam filtering on info@osgeo.org and on contact form
7. Discourse and Mailman mailing lists (pros and cons?)
8. Local chapters VS local groups (web page & discourse)[3]
9. Sponsorship call out, sponsor logos, and common questions
10. TorchGeo community project application [4]
11. OSGeo Budget 2024
12. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Vicky
• Attending: Jeroen, Ariel, Tom, Angelos, Vicky, Mike, Codrina, Rajat, Marco
• Guests: Jody, Regina

Review and approve past minutes

• Board_Meeting_2024-01-30
• Motion passed on Loomio: https://www.loomio.com/p/yhsJra1W/motion-to-approve-meeting-minutes-from-board-meeting-2024-01-30

UN committee

• https://lists.osgeo.org/pipermail/board/2024-January/013459.html
• Motion (opened by Michael): To appoint Ariel Anthieni as char of the UN committee
• +1: Angelos, Jeroen, Codrina, Michael, Tom, Vicky
• ACTION: Angelos to move to Loomio. (Done)
• Motion open on Loomio: https://www.loomio.com/p/0ngUNe9P/motion-to-appoint-ariel-anthieni-as-chair-of-the-un-committee

OSGeo and Russia / Belarus

• https://lists.osgeo.org/pipermail/board/2024-January/013445.html
• OSGeo is a non-political organization and always aligned with the FOSS principles.
• Decisions to accept contributions remain at PSC level.

TorchGeo community project application

• https://www.osgeo.org/projects/torchgeo/
• https://lists.osgeo.org/pipermail/board/2024-February/013475.html
• Incubator motion passed: https://lists.osgeo.org/pipermail/incubator/2024-February/004790.html
• ACTION: Angelos to create a motion on loomio to accept TorchGeo as Community Project (Done)
• Motion open on Loomio: https://www.loomio.com/p/tC7A5wbY/motion-to-approve-torchgeo-as-community-project

Sponsorship call out

• https://github.com/OSGeo/osgeo/issues/250
• Discussion about graphic designer needs.
• We need to give feedback to: https://docs.google.com/document/d/130B-1X1fEl0h9hvUfjtS2L8mBp-hzgUdTonMhKPpd1o/edit
• Should we consider a 501c3 status?

Spam filtering on info@osgeo.org and on contact form

• Info: is an alias for board-priv & some other members
• Regina: better DKIM work in progress by Sandro

Discourse and Mailman mailing lists

• Currently: very small lists
• Objective: take more lists to discourse
• Mirror problem: allow anybody to post
• Mail server is independent of platform used

Local chapters VS local groups

• https://trac.osgeo.org/osgeo/ticket/3133
• Bring the issue to discuss list and after a discussion bring it up to the board for decision

CRA update

• Marco reporting from Policy Forum
• Jody has updated https://www.osgeo.org/foundation-news/eu-cyber-resilience-act-information-update/

OSGeo Budget 2024

• Continues from https://wiki.osgeo.org/wiki/Board_Meeting_2024-01-30#OSGeo_Budget_2024
• Decision to decrease the board budget to 15k $. We can plan the F2F meeting at FOSS4G Europe this year since it happens in July. To be discussed.
• SAC budget: For the first half of the year we will approve half the contract hours and hardware, domain and subscription expenses (21.5k $). Donations to be considered only if budget permits at the second half of the year.
• OpenGeoScience budget: Materials to be handled by the Marketing committee. Catering costs cannot be approved at the moment. Workshop budget to be approved (1k$).
• Marketing budget: We cannot spend on graphics designer and collateral at the moment. If there is a need for a website design budget, this can be reviewed later (and we will need quotes from designers). 5k $ to be approved.
• UN budget: There is a feeling that perhaps we should not be funding traveling to UN meetings. UN committee to check if the UN can sponsor. 2.5k $ to be approved.
• Travel Grant Program: 10k $ to be approved. The direction is to use 7k for global FOSS4G and 3k for local events.
• Events and Code Sprints: 15k $ to be approved. We have a 4.4k $ surplus from the Vienna Code Sprint for the next annual code sprint. For the GRASS Code Sprint budget the board will request some feedback.
• Community Projects: 3k $ to be approved. The first 10 projects can ask up to 300$. The board will then need to receive specific funding requests if needed.
• OSGeo Projects: 28k $ to be approved. Projects that have not requested a budget will not get a default amount this year. The board will consider specific funding requests if needed. For the projects that asked for a budget, the limit is 2.5k $ this year.
• 48k $ is the seed money for FOSS4G 2024.
• Total budget to be approved 149k $ (board 15k, committees 30k, initiatives 28k, projects 28k, FOSS4G seed 48k)

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, Jitsi meeting

Next meeting

• Board Meeting 2024-02-27