Difference between revisions of "Board Meeting 2025-07-29"
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== Minutes == | == Minutes == | ||
| − | * Presiding: | + | * Presiding: Angelos |
| − | * Scribing: | + | * Scribing: Mike, Angelos |
| − | * Attending: | + | * Attending: Codrina, Vicky, Jeroen, Mike, Joana, Angelos, Marco, Tom |
| − | * Guests: | + | * Guests: Regina |
| + | |||
| + | === Review and approve past minutes === | ||
| + | |||
| + | * [[Board_Meeting_2025-07-01]] | ||
| + | * Motion passed on Loomio: https://www.loomio.com/p/ouWSspZl/motion-to-approve-meeting-minutes-from-board-meeting-2025-07-01 | ||
| + | |||
| + | === Yearly budget for OSUOSL Hosting contract and sysadmin costs for migration to new data center === | ||
| + | |||
| + | * Waiting on budget values from OSU, 1500-2k/per year once we reduce servers by 2 | ||
| + | * They are moving to another location where they have to pay for the servers, so the old servers will be thrown away | ||
| + | * $USD 30/per server/per month | ||
| + | * Other costs (mainly labour costs than hardware): servers need to be shuffled around, especially OSGeo 3 (mail server) will be moved on OSGeo 6 | ||
| + | * Extend Vicky's contract to support - un update will be given later | ||
| + | * Planning for minimal downtime. Just moving containers across servers 3-4 hours | ||
| + | * Consider the option: to rent hardware and not buy it. Disadvantage: it is harder to control, but we should consider it. We need to calculate the costs. | ||
| + | * Considering options for other data centers (eg. Hetzner) | ||
| + | * Tom reached out to FLOSSK for any possible options | ||
| + | * Expecting yearly cost of $1,440 (4U x $30/U/mo x 12mo) | ||
| + | * Look into CDN costs | ||
| + | * ACTION: Angelos to make a motion on Loomio about the payment for this year | ||
| + | |||
| + | |||
| + | === OSGeo Code Sprint 2025 updates === | ||
| + | |||
| + | * No change in plan | ||
| + | * Have event page and registration page is open | ||
| + | * Discussion on food options for first 2 days - OSGeo covers cost from university canteen (10eu/person/day) - surplus from previous years | ||
| + | * Have not reached out to sponsors, planning to send email | ||
| + | * for 3 days, lunch covered by conference | ||
| + | * OSGeo to sponsor a social event. Codrina to contact the LOC from FOSS4G Valmiera (2020 - due to pandemic, it didn’t happen) to ask for support with organizing it. | ||
| + | * ACTION: Tom to send email 3rd week of Aug (Done) | ||
| + | |||
| + | === Budget request for mappyfile === | ||
| + | |||
| + | * https://lists.osgeo.org/pipermail/board/2025-January/013623.html | ||
| + | * $300 request (USD) | ||
| + | * Motion passed during meeting, request approved | ||
| + | |||
| + | === Budget request for OWSLib === | ||
| + | |||
| + | * https://lists.osgeo.org/pipermail/board/2025-January/013624.html | ||
| + | * $300 request (USD) | ||
| + | * Motion passed during meeting, request approved | ||
=== Actions === | === Actions === | ||
| + | * Letter of intent - waiting on template from Codrina, pending | ||
* See https://git.osgeo.org/gitea/osgeo/todo/issues | * See https://git.osgeo.org/gitea/osgeo/todo/issues | ||
Revision as of 01:05, 23 August 2025
This board meeting is scheduled Tuesday 29 July 2025 at 17:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
Agenda
Current items
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- OSGeo Code Sprint 2025 updates
- Budget request for mappyfile [1]
- Budget request for OWSLib [2]
- Yearly budget for OSUOSL Hosting contract and sysadmin costs for migration to new data center
- Add your topic here
Minutes
- Presiding: Angelos
- Scribing: Mike, Angelos
- Attending: Codrina, Vicky, Jeroen, Mike, Joana, Angelos, Marco, Tom
- Guests: Regina
Review and approve past minutes
- Board_Meeting_2025-07-01
- Motion passed on Loomio: https://www.loomio.com/p/ouWSspZl/motion-to-approve-meeting-minutes-from-board-meeting-2025-07-01
Yearly budget for OSUOSL Hosting contract and sysadmin costs for migration to new data center
- Waiting on budget values from OSU, 1500-2k/per year once we reduce servers by 2
- They are moving to another location where they have to pay for the servers, so the old servers will be thrown away
- $USD 30/per server/per month
- Other costs (mainly labour costs than hardware): servers need to be shuffled around, especially OSGeo 3 (mail server) will be moved on OSGeo 6
- Extend Vicky's contract to support - un update will be given later
- Planning for minimal downtime. Just moving containers across servers 3-4 hours
- Consider the option: to rent hardware and not buy it. Disadvantage: it is harder to control, but we should consider it. We need to calculate the costs.
- Considering options for other data centers (eg. Hetzner)
- Tom reached out to FLOSSK for any possible options
- Expecting yearly cost of $1,440 (4U x $30/U/mo x 12mo)
- Look into CDN costs
- ACTION: Angelos to make a motion on Loomio about the payment for this year
OSGeo Code Sprint 2025 updates
- No change in plan
- Have event page and registration page is open
- Discussion on food options for first 2 days - OSGeo covers cost from university canteen (10eu/person/day) - surplus from previous years
- Have not reached out to sponsors, planning to send email
- for 3 days, lunch covered by conference
- OSGeo to sponsor a social event. Codrina to contact the LOC from FOSS4G Valmiera (2020 - due to pandemic, it didn’t happen) to ask for support with organizing it.
- ACTION: Tom to send email 3rd week of Aug (Done)
Budget request for mappyfile
- https://lists.osgeo.org/pipermail/board/2025-January/013623.html
- $300 request (USD)
- Motion passed during meeting, request approved
Budget request for OWSLib
- https://lists.osgeo.org/pipermail/board/2025-January/013624.html
- $300 request (USD)
- Motion passed during meeting, request approved
Actions
- Letter of intent - waiting on template from Codrina, pending
- See https://git.osgeo.org/gitea/osgeo/todo/issues
IRC Log
- no log, Jitsi meeting