Difference between revisions of "FOSS4G2013 OSGeo Booth"

Revision as of 08:16, 29 August 2013

Placeholder for organizing the OSGeo Booth at FOSS4G 2013, similar to previous year: FOSS4G2011 OSGeo Booth.

Event Contact: Jeff McKenna / Ian Edwards

Floor Plan

OSGeo has requested spots G3 or G4 in the Banqueting Suite. Notes from the organizing committee on the locations:

Sponsors will be in two locations in the conference centre – half of the Banqueting Suite and the Atrium. The Banqueting Suite is the larger of the two spaces and is at the back of the venue with traffic coming through from the Geo-camp. The Atrium is by the reception desk and the bar. Both spaces will have catering points, we are hoping to have up to 800 delegates so both rooms will be full!

Floorplan: Banqueting Suite

Floorplan: Atrium

Booth Size

OSGeo has a Medium sized area 3m X 1.5m, the same as offered to Gold sponsors (the yellow areas in the above images).

*******Note that actual booths/tables are not provided, only floor spaces.*******

Schedule

The exact setup, exhibition, and take-down times have not been announced.

Summary of possible schedule is:

Day	Hours
Wed Sep 18th	1-5pm	Move in/set up during this time
Thurs Sep 19th	9am-6pm	Regular hours, sessions running, etc.
Fri Sep 20th	9am-6pm	Regular hours
Sat Sep 21st	9am-4pm	Regular hours
	4-6pm	Move out

conference program: day1 / day2 / day3

Volunteers

Sign up for an hour or so here:

please add yourself

Signup Schedule

Day	Hours		Booth Team (two each slot)...
Wed Sep 18th	1-5pm	Set up	JeffM, ...
Thurs Sep 19th	9-11am	Regular hours	...
	11am-1pm	Regular hours	...
	1-3pm	Regular hours	...
	3-5pm	Regular hours
	5-6pm (1 hour slot)	Regular hours	...
Fri Sep 20th	9-11am	Regular hours	...
	11am-1pm	Regular hours	...
	1-3pm	Regular hours	...
	3-5pm	Regular hours	...
Sat Sep 21st	9-11am	Regular hours	...
	11am-1pm	Regular hours	...
	1-3pm	Regular hours	...
	3-4pm (1 hour slot)	Regular hours	...
	4-5pm	Move out	JeffM, ...

Equipment

We must provide all materials, including the table.

Possible needs:
   1 table
   drape for table
   2 chairs
   banner?
   laptops/monitors?

OSGeo's floor space for this booth is 3m X 1.5m.

Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too. Or projector?
Pop-up Banner: where is it currently?
- The OSGeo Spanish LC has one banner from FOSS4G 2010. It's in Madrid or Valencia (photo). Contact Jorge Sanz or Pedro-Juan Ferrer.
  - I have contacted Jorge/Pedro about the banner (jeffm)
Consider adding 1 "discussion" pedestal table and chairs?
will wireless internet be available? wired?

Handouts

The local committee has offered to print materials locally, if we provide docs in SVN (please provide known links), such as:

Brochures, sponsorship postcards, business info cards
Poster showing sponsors?????
...

Presentations

What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?

If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running

Review in case of updates or additions

place visible links to slides or videos here
OSGeo Live overview presentation

Other Considerations

Good reading: Running Conference Booths
Operate OSGeo Booth

@@ Line 94: / Line 94: @@
 * Pop-up Banner: where is it currently?
 ** The OSGeo Spanish LC has one banner from FOSS4G 2010. It's in Madrid or Valencia ([https://www.flickr.com/photos/81275975@N00/5267769881/in/pool-697379@N25/ photo]). Contact [[Jorge Sanz]] or [[Pedro-Juan Ferrer]].
+*** I have contacted Jorge/Pedro about the banner (jeffm)
 * Consider adding 1 "discussion" pedestal table and chairs?
 * will wireless internet be available?  wired?