Election 2025

The 2025 Charter Members election will take place in September-October 2025, followed by the Board nominations and elections in November-December 2025.

• Membership process
• List of Charter Members.
• List of Inactive Charter Members.
• The 2025 member nominations has the valid nominations for charter members election.
• The 2025 board member nomintaions has the valid nominations for Board members election.

Note:

• Only active charter members can nominate a new charter member.
• Only active charter members can be nominated for board member.

About Charter Members

On February 6, 2025 the Motion to create the category for inactive charter-members passed.

This was discussed in the board meeting (2025-01-28) in order to include charter members that have not voted for the last 3 elections. Charter members in this category need to update their web site profile page, update their contact information and show some activity before they can vote again.

CRO interpretation of the motion:

last 3 elections

last 3 years elections

Giving a total of 6 elections with 2 elections per year: charter and board elections

need to update their website profile page

Requirement: website profile page must exist

Requirement: websiste profile Email with a valid email (this email will be used to send the ballots)

Requirement: websiste profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. And any other GIS related work. If possible with the appropriate links.

Activity

Charter member activities related with elections.

CRO is conscious that many charter members are very active on other areas of OSGeo, this only applies to charter members's responsibilities.

Show some Activity

Contact CRO by mail to cro@osgeo.org using the mail provided on the website profile, providing the following information:

The website profile page link. (The mail and biography section will be verified)

Your Charter member number.

The Biography section contents on the profile page will be taken as the reason for continuing as a charter member.

A Statement about participating on future elections.

The CRO will:

• Verify the mail you are used to communicate with CRO matches the one on on the profile page.
• Verify that the biography, on the profile page, has a list of the participation in other OSGeo activities.
• Read your statement.
• Update the Charter Members list.
• Reply
  • With the history of participation.
  • And a statement about the update on the charter members list.

OSGeo bylaws Section 7.7

OSGeo Bylaws

Section 7.7 Automatic Termination.

Members shall have their membership status automatically terminated and their names removed by the Secretary of the corporation from all membership records of the corporation if they fail to participate, either in person or by proxy, in three (3) consecutive meetings of the members of the corporation, held electronically or otherwise.

Our meetings are held electronically, in the shape of elections, two per year. Inactive members that fail to reactivate within the next 2 years they will be retired.

Template: For charter member reactivation

Name:
Charter member number:
Profile page:
Statement:

Charter Member Elections

As every year we are electing new Charter Members into the Foundation.

• See the official Charter Members list.
• The 2025 member nominations provide a list of valid nominations.

Requirements

Requirements from CRO

• An invitation will be made and posted on several communication channels
  • Discuss mailing list
  • Discourse
  • OSGeo News

Requirements to nominate

• Be an active charter member
• Ask the nominee about accepting the nomination.
  • The nomenee will have to fullfill the #Requirements to be nominated
• website profile page must exist and kept up to date
  • websiste profile Email with a valid email
    • this email will be used to send the ballots
    • Use this email to send the nomination
  • websiste profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be nominated

• website profile page must exist
• websiste profile Email with a valid email
  • this email will be used to send the ballots
• websiste profile Biography with a list of the participation in other OSGeo activities, projects, committees, presentations etc. and any other GIS related work. If possible with the appropriate links. And any other GIS related work.

Requirements to be elected

• To be elected, a charter member need a nomination by a current charter member and at least one other charter member seconding the nomination.
• Veto can be raised by sending a private e-mail to the CRO, in which case, CRO will inform the board for an anonymous review.
  • If the veto is accepted by the board, then the CRO shall make it public and the charter member is not elected.

Nomination process

Nominate new Charter Members: (Dates TBD)

• Please confirm with the nominated person first!
• Please email cro@osgeo.org using the #Charter member nomination template below.
  • Use the e-mail registered on your profile page.
  • Do not reply to any of the announcements
• For the Nomination statement use a paragraph describing why you are recommending this person as a Charter Member.
• Please include details about the positive attributes of the nominee:
  • Members should believe in the general goals of the OSGeo Foundation: to support and promote the use of free and open source geospatial software, education and data in a collaborative manner.
  • Previous participation in/or support of OSGeo activities.
  • Previous contribution to free and open source geospatial software, education or open data.
  • The person should be willing to put in time and effort on the OSGeo Foundation, perhaps joining committee(s), or volunteering in some other way that gets the Foundation going.
  • Members should be prepared to work constructively and positively towards the goals of the Foundation. Good teamwork skills are an asset.

Nomination validation

The CRO will validate the nomination:

• The subject of the nomination contains the name of the nominee.
• All fields of the [#Charter-member-nomination-template] are filled.
• Nominating person
  • is an active charter member.
  • profile pages exist
    • e-mail used is the same one as in the profile page
    • biography up to date.
• Nominee
  • profile pages exist
    • e-mail template is the same one as in the profile page
    • biography up to date.

Give feedback in case there is a problem with the information provided (aka the nomination is not valid)

• For example, bad links, mismatch e-mails.

For valid nominations, the CRO will:

• Contact the nominee for confirmation about them are willing to participate as OSGeo Charter Members.
  • A couple of retries are sent if no response.
  • If CRO does not get a response from the nominee about the confirmation then it is considered as negative confirmation.

For positive confirmations, the CRO will:

• Compile the nomination into the 2025 member nominations list.
• Feed back to the nominating person about the nomination status.
  • Nominating person: please verify the information on the 2025 member nominations list.

For negative confirmations, the CRO will:

• Feedback to the nominated person will be done after the period nomination period ends.

At any point in time the nominating person can contact CRO about the status of the nomination.

Charter member nomination template

Use as subject: Nomination of (name) for charter member elections 2025

Nominating person:
Nominating e-mail:
Nominating profile page:

Nominee name:
Nominee last name:
Nominee e-mail:
Nominee country:
Nominee profile page:
Nomination statement:

Community Review and voting: (dates TBA)

• Only the Charter Members are eligible to vote.
  • Inactive Charter Members are not eligible to vote.
• Community review the nominations:
  • New Member Nominations 2025
• Online vote (to second nominations) using OSGeo Electronic Voting system based on Lime Survey.

Final Status

• The CRO has to present candidate list to the board for approval
  • Report to the board: (dates TBA)
  • Board will process and announce the results by: (dates TBA)
• The CRO has to update the charter member list
  • Update after board approval and before Nominations for board start.

Board Election

• The current Board is composed by 9 people:
  • Jeroen Ticheler,
  • Tom Kralidis,
  • Angelos Tzotsos,
  • Michael Smith,
  • Codrina Maria Ilie,
  • Vicky Vergara,
  • Joanna Simoes
  • Rajat Shinde,
  • Marco Bernasocchi.
• Following members have reached the end of their 2-year term.
  • Jeroen Ticheler,
  • Codrina Maria Ilie,
  • Vicky Vergara,
  • Rajat Shinde,
  • Marco Bernasocchi.
• 5 seats are up for election this year.
  • CRO will automatically nominate the board members that have reached the end of their 2-year term.
    • Any one can also nominate these members.
  • Board members wishing not to stand in the 2025 election must inform CRO.

Nominate new Board Members (dates TBD)

• anybody can nominate a board member.
• Please confirm with the member that they would like to stand for election as a Board member.
• Email your nomination, with a paragraph describing why you think this person would make a good Board member, to

 cro@osgeo.org

• by (time TBD) 23:59 GMT on Sunday, December 01, Wednesday, November 27, 2025
• Please use the [#Board nomination template]
• Only the Charter Members are eligible for a seat on the Board
  • Inactive Charter Members are not elegible.
• The final list will be collected at Board Member Nominations 2025

Board nomination template

Subject: Nomination of <Nominee name> for OSGeo Board

person:
Nominating person profile page:
Nominee name:
Nominee profile page:
Nomination statement:

Campaign period (dates TBD)

Candidates are encouraged to put their vision and ideas for their term at Election 2025 Candidate Manifestos and sending them to Discuss mailing list for further conversation.

Vote for new Board Members (dates TBD)

• Only the Charter Members are eligible to vote.
  • Charter Members are 'not eligible to vote.
• Choose from Board Member Nominations 2025 list
• Through the Electronic Voting system, every Charter Member will receive a personal link to access the election.
• You can cast up to 5 votes, for 5 different members.
• Voting closes by (time TBD) 23:59 GMT on (date TBD).
• Results will be posted at Board Election 2025 Results at (Date TBD)
• Contact cro@osgeo.org with questions.