Board Meeting 2013-08-15

This board meeting is scheduled for the 15th of July 2013 at 3.00 UTC on IRC and follow up voting on Skype or by email.

(Note that Aug. 15 at 3 UTC is end of the day on August 14 in NA)

Agenda

roll call
appoint meeting chair, meeting scribe/secretary
Review and approve past minutes: Board Meeting 2013-07-11
Non-profit status with IRS: 501(c)3 vs 501(c)6.
- Decision on way forward and response to IRS due by August 31, please see discussion on board list http://lists.osgeo.org/pipermail/board/2013-August/thread.html
FOSS4G 2014 in PDX:
- Need to formally confirm decision with a public motion?
- Appoint board rep on LOC
FOSS4G Nottingham updates
- AGM timeslot chosen, need to announce (http://wiki.osgeo.org/wiki/Annual_General_Meeting_2013)
- OSGeo Booth reserved, need to coordinate materials and duties
  - Gold sponsor size (2.5/3m X 1/1.5m)
add your items here
Decide on who to report this meeting summary to the Discuss list
Schedule next meeting

Deferred items from last meeting (please move up selected items)

OSGeo servers security issues
Changes needed to Elections process
- documented at: http://wiki.osgeo.org/wiki/Category_talk:Elections
- likely needs to be put on hold until after elections, but, important to followup later
Need to update bylaws http://www.osgeo.org/content/foundation/incorporation/bylaws.html
- possible half-day virtual meeting to go through necessary changes?
- suggestion by AdrianC: Board could produce an authoritative list of all the wiki pages considered to be approved amendments to the bylaws
OGC Board / OSGeo Board meetup in Nottingham
- update from Arnulf?
- OGC very keen for this