Secretary

Current OSGeo Secretary is Astrid Emde

Regular Tasks

Often

• Scribe minutes from board meetings
  • when the secretary is absent, this can be done by any board member
  • the scribe is also responsible for conducting the follow-up formal votes via loomio polls

After elections

• Make sure, board members obtain their @osgeo.org address
• Make sure they get dropbox account
• make sure they have svn account
• Update wiki and osgeo.org paget the passwords!
• Send info for new members - copy Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
• Get private addresses, mails and phone numbers for the insurance (Dropbox/OSGeo-intl/contact/)
• Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag

Annual (at least)

• Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html
• Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
• Update/control contact points of Chapters, Projects, Board members, make in line with http://www.osgeo.org/content/chapters/index.html (last check 2014-09-23, not finished, work in progress)
• File Delaware franchise tax and file annual report (one step) - here
  • note: mpg never did this; presumably this has been handled by the Treasurer
• File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
  • note: mpg never did this; maybe it's a Daniel/Treasurer thing?

Record-keeping

Note all records are kept in the OSGeo DropBox folder.

• Maintain the charter membership spreadsheet
  • Maintain list with full name, nationality, email address, etc
  • Track last-voted dates (to monitor activity status), in cooperation with CROs
  • Tag inactive Charter Members (and remove from list / subtract from elections total voters)

• Contributor agreements
  • Maintaining electronic folder of contributor agreements
  • Archive paper copies
    • note: these currently live at mpg's house
  • Update web page of contributor agreements

Upcoming tasks

• 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see

http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info

TODO

• Talk to sponsors (as board)
• Talk to organisations on our events - and on their events (as board)
• Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
• List of passwords (in the private repository)
• Service for finding out particular member details and details about licence agreements
• Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
• Get the passwords:
  • osgeo.org page
• ADD MORE